Solicitation_AG-024B-S-16-9012_ASM_Lead_Plane.docx

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-16-9012

6. SOLICITATION ISSUE DATE

6/7/2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KELLEN LOGAN

b. TELEPHONE NUMBER (No collect calls)

(208) 387-5361

8. OFFER DUE DATE/ LOCAL TIME

7/12/2016 4:30MT

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE – CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

$32.5 M

11. DELIVERY FOR FOB DESTINA- TON UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

U.S. FOREST SERVICE - CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

3833 S. DEVELOPMENT AVENUE

BOISE, ID 83705-5354

FACILITY

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. NINE-DIGIT DUNS NO. .

|_| SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule B (attached) Maximum Quantity fifteen (15) aircraft.

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |X| ARE |_| ARE NOT ATTACHED |_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Page iv

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTIONS/SPECIFICATIONS/EXHIBITS

SECTION D - CONTRACT CLAUSES

SECTION E - SOLICITATION PROVISIONS

TABLE OF CONTENTS

ii

The Government plans to award Firm Fixed Price type contract, with fixed-price rates for the dry lease of aircraft and flight hours used. The number of flight hours is dependent upon the amount of wild land fire and other related activities each year, which makes estimating the total overall contract quantity of flight hours difficult to predict. Many variables determine the severity and the length of fire seasons, including weather and local or regional long-term climate trends such as droughts or unusually wet periods. Two to four hundred (200-400) flight hours are estimated annually. However, this estimate IS NOT A REPRESENTATION OR A GUARANTEE to an offeror or Contractor that the estimated flight hour quantities will be incurred, or those conditions affecting requirements will be stable or normal. The Government requires that all aircraft are of the same make/model/series as defined for each CLIN’s performance requirements, for this acquisition.

B.1 LEASED AIRCRAFT

This acquisition is for 15 aircraft to be rented on a dry lease basis, with contractor provided maintenance and insurance, available for the exclusive use by Government pilots for wild land fire missions and other administrative activities. The daily rate is to accommodate payment flexibility for inconsistent days in a month or in a year.

All aircraft under the resultant contract shall be ready for delivery in accordance with the delivery dates specified in C.28 to the US Forest Service. Delivery will occur at the Contractor’s base of operations or other mutually agreed upon location.

This solicitation is for the dry lease (aircraft only, without fuel, crews, or pilots) of fifteen (15) aircraft. One award of all Contract Line Item Numbers (CLIN’s) will be made.

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.2 SCHEDULE OF ITEMS

Base Performance Period: January 1, 2017 - December 31, 2017.

Dry Lease of Aircraft - Flight Hours: Estimated to be 200 - 400 hours per year.

Option Period: Two (2) one year options – 01/01/2018-12/31/2018, 01/01/2019-12/31/2019. FAR 52.217-8

CLIN 0001 - Year 2017

300 Hours (Estimated for evaluation) Daily Availability Rate Total Availability (Daily x 365 Days)

01A

01B

01C

01D

01E

01F

01G

01H

01I

01J - Opt

01K – Opt

01L – Opt

01M – Opt

01N – Opt

01O – Opt

CLIN 0002 - Year 2018

300 Hours (Estimated for evaluation) Daily Availability Rate Total Availability

02A

02B

02C

02D

02E

02F

02G

02H

02I

02J - Opt

02K – Opt

02L – Opt

02M – Opt

02N – Opt

02O – Opt

CLIN 0003 - Year 2019

300 Hours (Estimated for evaluation) Daily Availability Rate Total Availability

03A

03B

03C

03D

03E

03F

03G

03H

03I

03J - Opt

03K – Opt

03L – Opt

03M – Opt

03N – Opt

03O – Opt

*Line items listed as “Opt” are Optional Line Items. The Governments intends to exercise these items at award of the contract. Before exercising Option Years 1 and 2, the Government may choose not to award the CLINs for the Optional Line Items.

CLIN 04

10 Aircraft (Date to be installed TBD)

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

C.1 BACKGROUND

The United States Forest Service (USFS) is responsible for protecting National Forest lands from wild land fires and, by agreement with other agencies, assists in protecting other jurisdictions. The FS has accomplished this mission by sharing resources with other State and Government cooperators. Since the 1950s, the FS has placed increasing reliance on fixed and rotor wing aircraft to support fire suppression operations. Aircraft are used to drop fire retardant, deliver smokejumpers to remote areas, deliver helitack firefighters for passenger and cargo transportation, and to provide logistical and administrative support.

To ensure the efficiency and safety of aviation operations, the FS deploys airborne Aerial Supervision Module (ASM) platforms for in-flight supervision on fires and to conduct other administrative support activities. When the aircraft is performing the low level support role (Lead plane), the mission will consist of directing and guiding air tankers into fire areas and as necessary “leading” them during the actual retardant drop, at times operating below 500 feet above ground level (AGL) in steep mountainous terrain and turbulent conditions. The air attack mission (ATGS) consists of operating above 500’ (AGL) and coordinating tactical use of all aircraft working at the incident. The ASM role combines both the Lead plane and ATGS role into one. The administrative support mission includes carrying passengers and/or cargo.

This solicitation and resultant commercial, Firm Fixed Price (FFP) type contract will be awarded for the dry lease of manufacturer built, dual-engine, turbine-powered aircraft. The Contractor shall make the aircraft available for year-round, exclusive use by Federal Government pilots for missions associated with supporting wild land fire suppression. Other types of work to a lesser degree will be resource management, passenger and cargo transportation, law enforcement, pilot training, pilot proficiency, and administrative activities.

The ASM mission consists of directing and guiding large air tankers into a fire area, and as necessary, “leading” them during actual retardant drop. This means operating below 500 feet AGL in steep mountainous terrain in turbulent conditions. The aircraft may have other Government employees on board as an Air Tactical Group Supervisor (ATGS), an instructor, and/or trainee. Mission/Agency qualified Government pilots will operate all of these aircraft. The Contractor shall provide the aircraft and complete maintenance of the aircraft. The Government shall provide all of the fuel. The contractors shall provide all oxygen, petroleum, oils, and lubricants (POL) for the aircraft. The Government will operate in accordance with the United States Department of Agriculture Forest Service Manual FSM 5700 – Aviation Management and all applicable portions of 14 CFR Part 91.

C.3 TECHNICAL REQUIREMENTS AND GENERAL AIRCRAFT SPECIFICATIONS

The contractor shall provide specific written authorization from the aircraft manufacturer by make, model, series, and serial number for operation in the firefighting environment. The aircraft must have a manufacturer approved maintenance and inspection program that accounts for usage in the firefighting environment. The aircraft shall be FAA certificated as a Normal, Standard, or Utility category dual-engine airplane, be certificated for single pilot operation with a minimum flight deck capacity of two with dual controls plus a minimum passenger capacity of two.

Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of 14 CFR Part 135 notwithstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the CO.

The airplane must have auto feather or similar system capable of automatically feathering the propeller of a failed engine. If equipped with retractable landing gear, a gear warning horn silence button must be mounted on the pilot’s yoke or power levers to facilitate silencing the horn with the flaps up or in an approach position regardless of power lever position.

Performance: The airplane shall have a minimum maneuvering speed (Va) of 150 Knots Indicated Airspeed (KIAS) or greater. The aircraft must have a minimum controllable airspeed (Vmca) of 100 KIAS or lower, a single engine service ceiling of 12,500 feet or higher (pressure altitude and standard temperature) and the ability to maintain a single engine rate of climb at 120 KIAS or slower. The airplane shall have a maximum gross take-off weight of no more than 19,000 pounds.

Environmental:--Pressurized aircraft with environmental controls.

All avionics used to meet this agreement shall comply with the requirements of paragraph b. (AVIONICS SPECIFICATIONS) and paragraph c. (AVIONICS INSTALLATION AND MAINTENANCE STANDARDS).

The following are the minimum avionics which shall be installed. Additional avionics may be required. Please read this document thoroughly.

(1) Aerial Supervision Module (ASM) Aircraft ASM aircraft shall be approved for day and night Visual Flight Rules (VFR), Instrument Flight Rules (IFR), and flight into known icing conditions. Aircraft with identical avionics, autopilots and flight directors are preferred.

(i) Two VHF-AM Radios ((COM 1, COM 2, (Com 3, when required))

(A) The first 5 aircraft delivered shall have 3 VHF-AM radios installed upon delivery. The remaining aircraft shall have an additional radio installed at the Government’s discretion and subject to availability of funds (see CLIN 0004).

(viii) Individual cockpit speakers for the PIC and SIC/observer

(xii) An Automated Flight Following system (AFF)

(xiii) One Mode S Transponder

(xiv) One Altimeter and Automatic Pressure Altitude Reporting system

(xv) One Traffic Advisory System (TAS) with 1 mile display selection

(xvi) A Three Axis Autopilot (Roll, Pitch, and Yaw) with Flight Director

(xvii) One RADAR Altimeter

(xviii) One Multi-Function Display (MFD)

(xix) Equipment and lighting for night VFR operations in accordance with 14 CFR 135.159 and 14 CFR 135.161

(xx) Two VOR/Localizer systems

(xxi) One Glideslope system interfaced to the #1 Localizer

(xxvi) 3 USB dual charging ports at the PIC, SIC/Observer, and Instructor positions.

Note 1: ADS-B OUT will be required for ASM Aircraft beginning January 1, 2020

(b) AVIONICS SPECIFICATIONS All avionics used to meet this contract shall comply with the following requirements and paragraph c. (AVIONICS INSTALLATION AND MAINTENANCE STANDARDS).

(1) Communications systems Transmitters shall not open squelch on, or interfere with, other AM or FM transceivers on the aircraft which are monitoring different frequencies. Transmit interlock functions shall not be used with communication transceivers.

(i) VHF-AM Radios VHF-AM radios shall be TSO approved aeronautical transceivers, permanently installed, and operate in the frequency band of 118.000 to 136.975 MHz with a minimum of 760 channels in no greater than 25 KHz increments. Transmitters shall have a minimum of 5 Watts carrier output power.

(ii) VHF-FM Radios All aircraft approved for fire operations shall use P25 Digital VHF-FM transceivers meeting the specifications of FS/OAS A-19. FM radios used in all aircraft shall be agency approved. FS/OAS A-19 and a list of currently approved FM radios can be found on the following website: http://www.nifc.gov/NIICD/documents.html. The following requirements shall be met.

ICS shall integrate with the aircraft audio control systems and mix with selected receiver audio. An ICS volume control and a “hot mic” capability shall be provided for the PIC and SIC/observer. Passenger volume adjustments shall not affect the PIC. Hot mic may be voice activated (VOX) or controlled via an activation switch. The PIC shall have an isolation capability.

Controls for transmitter selection and independent receiver selection of all required radios shall be provided for each required audio control system. Each system shall have the capability to simultaneously select and utilize a different transceiver (and PA if required). Sidetone shall be provided for the user as well as for cross monitoring by all installed systems. Receiver audio shall be automatically selected when the corresponding transmitter is selected. Receiver audio shall be provided to each position which requires ICS. Aft audio control systems are not required to provide NAV audio.

All required passenger positions shall utilize the SIC/observer’s audio control system unless an aft audio control system is installed. Drop cords may be used provided MS3112E10-6S type 6-pin connectors are installed adjacent to the required passenger headset jacks and wired for compatibility with an appropriate drop cord (Alpine Aerotech AAL280 series or equivalent).

All associated audio controls shall be labeled as COM-1, COM-2, COM-3, FM-1, FM-2, FM-3 etc…with the corresponding transceiver labeled to match. Audio shall be free of distortion, noise, or crosstalk. The system shall be designed for use with 600 ohm earphones and carbon equivalent, noise cancelling, boom type microphones. All required positions shall have JJ-033 and JJ-034 type microphone and headphone jacks separated by no more than 4 inches. Cockpit speakers shall be sufficiently amplified for use in flight.

Crew positions shall have radio Push-To-Talk (PTT) switches on their respective flight controls. A PTT switch shall be provided to allow the SIC/observer to transmit without touching the flight controls.

The audio controller shall be installed in a location that provides the operator directly behind the SIC/observer unobstructed access to the controls while seated. Aft passengers shall utilize this audio control system. If multiple aft audio controllers are installed, passengers shall utilize the most logical system.

The audio controller shall be installed in a location that provides the operator directly behind the SIC/observer unobstructed access to the controls while seated. Aft passengers shall utilize the aft audio control system(s).

(D) Required Audio Control systems The following audio control systems are required for ASM aircraft.

Each required GPS shall be TSO approved, permanently installed where both the PIC and SIC/observer can clearly view the display, use an approved external aircraft antenna, and be powered by the aircraft electrical system. The GPS shall utilize the WGS-84 datum, reference coordinates in the DM (degrees/minutes/decimal minutes) format and have the ability to manually enter waypoints in flight. The GPS navigation database shall be updated annually covering the geographic areas where the aircraft will operate.

The GPS providing data to the moving map shall meet all of the above GPS requirements. The moving map’s display shall be 3 inches wide, 1.5 inches high, and show the aircraft’s present position relative to user selected waypoints and geographical features. The map may be integrated with the GPS.

Emergency locator transmitters shall be automatic-fixed, installed in a conspicuous or marked location, and meet the requirements detailed in 14 CFR 91.207 (excluding section f). ELT antennas shall be mounted externally to the aircraft unless installed in a location approved by the aircraft manufacturer. TSO C126 or newer ELTs are required. TSO C126 and newer ELTs require documentation of current registration from the national civil aviation authority for which the aircraft is registered.

(ii) Automated Flight Following systems (AFF) Automated flight following systems shall be compatible with the government’s tracking program (AFF.gov), utilize satellite communications, and use aircraft power via a dedicated circuit breaker. AFF shall be functional in all phases of flight and in all geographic areas where the aircraft will operate. The following additional requirements shall be met.

Transponder systems shall meet the requirements of 14 CFR 91.215(a). ASM aircraft shall have a “Mode S” transponder installed. Transponder systems shall be tested and inspected every 24 calendar months as specified by 14 CFR 91.413.

(iv) Altimeter and Automatic Pressure Altitude Reporting systems Altimeter, static pressure, and automatic pressure altitude reporting systems shall be installed and maintained in accordance with the IFR requirements of 14 CFR Part 91. These systems shall be tested and inspected every 24 calendar months as specified by 14 CFR 91.411.

(v) Traffic Advisory Systems (TAS) Traffic advisory systems shall be TSO approved, use active interrogation, graphically display traffic relative to the aircraft’s horizontal position, and provide alert audio to the PIC and SIC/observer audio control systems. The display shall be within view of the PIC and SIC/observer. The system must provide coverage in all directions above and below the aircraft with a maximum range of at least 10 nautical miles. The display must allow range selection of 1 mile or less, unless the 1 mile display area has a diameter of 2.75 inches or larger.

(i)Autopilots Autopilots shall be capable of operating the aircraft controls to maintain flight and maneuver it about the three axes.

Autopilots in ASM aircraft shall be certified for IFR approach procedures, couple to the navigation systems for vertical and horizontal operation, interface to the PICs flight director and HSI, and provide altitude preselect, automatic trim, and PIC electric trim controls.

(ii) RADAR Altimeters RADAR altimeters shall be approved, operate from zero to a minimum of 2000 feet AGL and provide the operator an adjustable cursor which enables an altitude low (decision height) annunciation. The altitude low annunciation shall be clearly identified, and in the PIC’s primary field of view.

(iii) Multi-Function Displays (MFD) MFDs shall be installed within view of the PIC and display GPS navigation information on a color moving map. TAS and weather datalink information shall be displayed on the MFD when these systems are required.

(iv) Cockpit Voice Recorder (CVR) Cockpit voice recorders shall meet all applicable regulations for standard and transport category aircraft.

(v) USB Charging Ports USB charging ports must be TSO approved, capable of providing at least 2 amps of power to each port simultaneously with an output voltage of 5 VDC and installed in a location convenient to the specified users.

(vi) VHF-FM Programming Ports DB-9 type D-subminiature connectors shall be installed in a location convenient to the SIC/observer. These shall be wired for RS232 serial communication between all required VHF-FM radios and a laptop computer. Individual connectors or an FM select switch may be used. Pin 2 shall be data transmitted from the FM. Pin 3 shall be data received by the FM. Pin 5 shall be signal ground. Compatible radio front panel connectors may be used to meet this requirement if serial adapter cables are provided with the aircraft. For example: TDFM 136A radios s/n FDA1200 and higher.

(c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS All avionics used to meet this agreement shall comply with the manufacturer’s specifications and installation instructions, federal regulations, and the following requirements.

(l) First Aid Kit (Aeronautical) The contents shall include the following minimum items:

(0-9) Passenger Seats (10-15)

· 2-pair of latex gloves

· 1-face shield

· 1-mouth-to-mouth barrier

· 1-protective gown

· 2-antiseptic towelettes

· 1-biohazard disposal bag

Note: Splints are recommended if space permits.

Survival Kit (Aeronautical) (LOWER 48) The contents shall include the following minimum items:

Water Purification Tablets

Suggested Survival Kit Items Dependent Upon Terrain and Climate:

Note: A hand-held 760 channel VHF transceiver radio is recommended. It should be attached, or immediately accessible, to a crewmember rather than placed in the aircraft survival kit.

(1) The Contractor shall meet paragraph 7(1). Criteria for the OLM system are provided in (1) below.

(2) Contractor shall instrument aircraft with a government reviewed and approved OLM system. This system must provide to the government required and specified parameters in Table 1 in paragraph (h) below. Aircraft being offered that do not have a government approved OLM system installed shall install an OLM system that outputs data in the “.cdf” file format.

(3) The recorded data shall be submitted to the Forest Service Airworthiness Branch every 14 days while on contract. The recorded OLM data shall be in a “.sie” or “.cdf” file format. All values in “.sie” and “.cdf” files shall be in engineering units as listed in Table 1. The SIE and CDF files shall include column header descriptions as listed in Table 1, Channel Description (including engineering units for the values in each column). Acceleration data shall be described as either incremental or total. There shall be only one flight per recorded file.

(4) The file naming convention for each flight file shall be; “Aircraft N Number”_”date (YYYYMMDD)”_timestamp in GMT

(a) E.g. N34VJ_20140228_1456

(i) STC

(ii) Approved for installation by an FAA From 8110-3 with all DER supporting engineering substantiation documentation attached.

(iii) Field Approved on an FAA form 337 for installation with supporting FAA Form 8110-3 and all DER supporting engineering substantiation documentation.

To properly monitor the ASM usage of a specific model aircraft, a complete instrumentation package and recording device are required. The following section details the minimum required parameters and instrumentation to be recorded at a minimum sample rate of 8Hz. Accelerations shall be recorded as close to the aircraft Center of Gravity as practicable or correction algorithms may need to be validated and applied. Systems shall have functional and calibration flights recorded annually.

(ii) Continuous Monitoring OLM Requirements These are minimum system requirements for all other aircraft of a particular model in ASM operation for continuous monitoring while in ASM service. The instrumentation and equipment utilized must include all mechanical components required to measure the flight parameters listed. The system shall have detailed installation instructions, drawings and instructions for continued airworthiness (ICAs). The ICAs will also include an installation validation plan for system and scheduled calibration check due annually. The following are minimum required parameters to be recorded at 8 Hz:

Table 1 Continuous Monitoring OLM Minimum Channel List

(iii) Minimum requirements for a Continuous Monitoring OLM system:

(A) Data Acquisition and Transmittal Requirements The flight data recorder utilized for the data acquisition must be capable of recording all of the flight parameters. Recorders shall be capable of recording flight data for up to 100 flight hours without replacing the data capture media. Recorded data shall be compatible with Forest Service Data Library software solution.

(7) Identify the location, purpose and use of the parameters selected. Parameters identified as being required for developing revised Instructions for Continued Airworthiness (ICA’s) shall be so identified and be given greater description as to their use;

(10) Define and provide a detailed explanation of the exceedance for each of the recorded parameters;

(11) Thoroughly explain the Contractor’s definition of a structural exceedance. Structural exceedances may be single or multiple parameter exceedances;

(12) Contain procedures to take (i.e. inspect, repair, or other maintenance action) when a structural exceedance occurs;

(13) Contain procedures for notification (timeliness and method) to the Government for all defined exceedances and the planned actions and timeline to complete them;

(14) Contain procedures for retrieval of the aircraft OLM data, analysis of the data, process for defining/deciding on a maintenance action, and implementation of the maintenance action;

Reference / Publications The following references / publications may be used to guide the Contractor in establishing an inspection program and OLM system.

(1) NTSB Safety Recommendations A-04-29, 30 and 31, 23 April 2004

(2) FAA Structural Management and Inspection Criteria for use on Large Airtankers for USDA & DOI, 28 May 2004.

(3) Blue Ribbon Panel: Federal Aerial Firefighting: Assessing Safety and Effectiveness, December 2002

(4) 14 CFR, Code of Federal Regulations Aeronautics and Space

(5) DOT/FAA/AR-05-035, Consolidation and Analysis of Loading Data in Firefighting Operations, October 2005

(6) DOT/FAA/AR-11/7, Usage and Maneuver Loads Monitoring of Heavy Air Tankers, March 2011

(7) Mil-A-8866, Military Specification, Airplane Strength and Rigidity, Reliability Requirements, Repeated Loads and Fatigue, 18 May 1960.

(8) AC 91- 82A - Fatigue Management Programs for In-Service Issues, 2011

(9) AC 25.571-1D, Damage Tolerance and Fatigue Evaluation of Structure, 2011

(10) For information on CDF file format please view http://cdf.gsfc.nasa.gov/html/FAQ.html

Airframe, Powerplant and their associated components that have a recommended Time Between Overhaul (TBO) schedule from the manufacturer shall follow the recommendation. Extensions to the TBO’s shall not be allowed while operating under this agreement unless approved by the OEM.

All aircraft shall be equipped with windows that are not polarized and if window covers are used they must be STC approved and clear.

C.8 ACCIDENTS AND INCIDENTS

The Contractor shall report to the Government the accident history for all the aircraft offered in this solicitation.