AFTOC RFI.pdf

REQUEST FOR INFORMATION

General Information

Document Type: Request for Information (RFI) Title: Air Force Total Ownership Cost System (AFTOC) Request for Information Response Date: 24 April 2026 NAICS Code: 541330 (Engineering Services) Contracting Office: Air Force District of Washington (AFDW/PK), 1500 W. Perimeter Rd., Joint Base Andrews, MD Points of Contact: Danielle Sookhai, danielle.sookhai.1@us.af.mil;

Katherine Watson, katherine.watson.9@us.af.mil

Request for Information Notice:

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS); 541330 (Engineering Services).

This notice is for market research purposes only and is not a request for quote (RFQ), nor does it restrict the Government as to the final acquisition strategy. The Government will not reimburse respondents for any costs incurred in preparation of a response to this notice.

2.0 PROGRAM DETAILS

AFDW/PK is issuing this notice to obtain information to assist in developing the acquisition strategy for to provide sustainment support of the Air Force Total Ownership Cost system (AFTOC) for the Air Force Cost Analysis Agency (AFCAA). AFTOC collects, compiles, stores, and standardizes data from more than 26 cost, logistics and programmatic Air Force data sources as described in the attached Performance Work Statement (PWS).

The anticipated contract type will be Firm Fixed-Price (FFP) with other elements if applicable and is anticipated to be a one (1) year base, plus four (4) 12-month option periods. Award is anticipated in the fourth quarter of Fiscal Year 2026. A draft copy of the Performance Work Statement (PSW) is attached to this notice.

3.0 SERVICE REQUIREMENT TASK AREAS/ELEMENTS

Please describe in detail the four critical areas and how your firm’s capability will help meet AFCAA’s objectives for this requirement. Please provide one or two relevant of demonstrated prior experience your firm performed on the related PWS task areas.

1. Please walk through all steps required to produce and report VAMOSC data by Air Force weapon system, in the cost structure outlined in the OSD CAPE O&S cost Guide from Sept 2025. Section 1.2 Ref. DoDI 5000.73 & PWS Section II.

a. Outline all Quality Control measures to be utilized ensuring data processing methodologies are delivering expected results mailto:katherine.watson.9@us.af.mil

2. Provide a detailed description of your experience and success performing the steps in question #1

a. Name specific efforts which demonstrate successful experience working with the systems listed question #1.

b. Provide an example of how your company successfully ingested and integrated raw data from the Air Force systems and OSD systems listed in the response in question #1.

c. Describe specific experience transforming data utilizing government-provided SQL, Business Objects Tools, and Tableau.

d. Provide examples of how your company has successfully documented data processing steps from past efforts to ensure all processes are repeatable.

3. Describe your company's previous experience in both IT processing and functional expertise in integrating and merging dissimilar data systems/data structures into common data tables based on the systems utilized in questions 1&2.

4. Describe your company's experience in transitioning to integrate new data systems with older legacy data systems? (Functional expertise and understanding the data is a major objective for this question. This question is in preparation for the changes in data structure that will occur as a result of the implementation of new AF systems such as DEAMS, PBES, and AFIPPS. Please provide proof of success.

5. Describe your company's experience with AF financial, supply, maintenance, munitions, and contingency planning and execution operations. Also describe your experience in understanding of the Air Force Instructional System Development (ISO) process, command/control execution and the Air Force organization structures? Please describe/explain/show proof of success.

6. Describe your company's experience in reviewing Air Force Stock Funded and Non Stock Funded consumption activity for completeness and integrating it with financial and maintenance data to ensure each record is associated with the appropriate weapon system and cost center. Provide examples of success.

7. With respect to your description from item 6, describe your company's experience in identifying individual records that do not integrate/merge appropriately into data tables, researching the causes behind each disconnect, applying immediate integration solutions, and developing appropriate business rules to address any future occurrences. Provide examples of success.

8. Please explain what kind of experience your company has in analyzing Air Force aircrew munitions complete round requirements and establishing a ratio for every individual munitions item at the National Item Identification Number (NIIN) level supporting aircrew training for each weapons system by location. Provide examples of success.

9. With respect to your explanation in item 8, what type of experience does your company have in integrating the results, from 8, with financial cost center information and munitions expenditure information to identify aircrew training costs as defined by the Cost Assessment and Program Evaluation (CAPE) structure? Provide examples of success.

10. Describe the level of experience your company has in employing AF programmatic information to provide a reference or basis for allocating costs. Programmatics include such things as weapon system quantities (inventory), flying hours, and personnel end-strengths, etc.. Provide examples of success.

11. Describe your company's experience with Air Force manpower source data systems, data integrity management, flight-line and intermediate level maintenance, System Program Office (SPO) functions, and the Air Force organization structures.

12. Based on your company’s knowledge of the Air Forces and OSD systems identified in question #1, please provide an estimated number of workdays required to process the dataset outlined in question # 1.

13. Are employees with knowledge of the systems and processes outlined above available to contribute immediately upon award? If not, what recruitment and retention strategies are in place to ensure successful performance?

14. Assuming your company was using government-provided SQL code, Business Objects Web intelligence, and Tableau tools, what additional tools and capabilities would you recommend for the process and why?

Response Format: To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format described in this notice. Any deviation from this format may lead to the rejection of the response. AFDW/PK will not acknowledge receipt of responses to this RFI.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements no more than fifteen (15) pages maximum; in “Times New Roman” 12-inch font on 8.5 x 11 paper. Only attach MS Word files or Adobe Acrobat PDF files in electronic correspondence. No hard copy or facsimile submissions will be accepted.

Submission Requirements:

Vendors must include a capability statement demonstrating their ability to fulfill the requirements in this RFI to be considered capable of satisfying the Government’s requirement. In your capability statement please include:

1) Company name, address, point of contact name, telephone, and email address.

2) CAGE Code and Unique Entity ID.

3) Identify whether company is a small business or large business under 541330

(Engineering Services)

a. If company is a small business, identify socioeconomic classification, e.g., Woman-Owned, Service-Disabled Veteran-Owned, etc., as described in FAR Part 19.

4) Please identify the percentage of small business subcontracting contemplated and indicate the specific task areas that will be subcontracted. This will assist AFDW/PK in establishing a basis for developing set-asides and/or small business subcontracting opportunities.

5) If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements and the size status of those participant companies.

6) Identify vendor’s capability to satisfy the Security Requirements (i.e., facilities, personnel, etc.).

7) Identify vendor’s capability to satisfy the requirements of each SERVICE REQUIREMENT TASK AREAS/ELEMENTS as outlined in section 3.0 of this notice. Please refer to the draft PWS for additional information.

8) Identify how the firm’s recent experience for similar contracts and/or projects accomplished within the last 3-5 years is relevant to the AFCAA/AFTOC requirements. Please include in your response specific examples of prior efforts similar to the requirement with:

a. A brief description of each contract and/or project;

b. contract/acquisition vehicle type (BPA, FFP, CPFF, etc.);

c. contract number;

d. period of performance; and,

e. A Government Point of Contact name and email address, if applicable.

9) Please indicate whether your firm will submit a proposal if a RFP is issued.

10) Identify any recommended NAICS for this effort.

11) Provide any input and/or best practices regarding the contract type or PWS.

Do not include proprietary, classified, confidential, or sensitive information in your response to this Request for Information notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. The contractor is responsible for identifying and marking any proprietary information. Responses to this notice will not be returned.

Submission of Responses: Please submit your final documentation electronically to the Points of Contacts listed above later than 1400 EST, Friday 24 April 2026.

Submissions to any person other than the ones listed above will not be considered. Submissions after this date will not be considered.