AFSFC police badges and wallets BPA Solicitation.docx

SOLICITATION NUMBER: FA301624Q5091

Air Force Security Forces Center (AFSFC) Civilian police badges and wallets BPA

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. We will be following the procedures of FAR Subpart 13.303. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05. The NAICS code that applies is 332999 and business size standard is 750 employees.

The 502d Contracting Squadron at Joint Base San Antonio (JBSA)-Randolph, San Antonio, Texas intends to establish one (1) pre-priced Blanket Purchase Agreements (BPAs) for AFSFC Civilian police badges and wallets, to vendors whose offer represent the best overall value to the Government. Best value will be based on Lowest Price Technically Acceptable (LPTA).

Instructions to Offerors:

1. Offerors shall submit pricing on Attachment 5, Price List. Vendor price lists shall be updated annually; current price list and subsequent prices shall remain the same for a period of one year. Payment will be paid by Government commercial purchase card(GPC).

2. Offerors shall include a description of the items being offered in sufficient detail to evaluate compliance with the requirements of the solicitation IAW the salient characteristics and brand name requirements outlined in Attachment 1.

Evaluation of Offerors:

The Government intends to issue a single BPA to a single offeror deemed to represent best value to the Government. The technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in the solicited item description.

If the Government receives 3 or fewer initial quotes all quotes will be evaluated for Technical Acceptability. If the Government receives 4 or more initial quotes the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price.

1. Offerors will be determined to be technically acceptable when their quote clearly provides products meeting the requirements of Attachment 1.

2. The offeror’s price will be evaluated by adding the offered price of each item to develop a total price.

The Government will not pay for any information provided under this notice. All offerors must be registered in System for Award Management (http://sam.gov/) to be considered for a Blanket Purchase Agreement.

The Contracting Officer for this solicitation is Keegan Hoover, E-mail: keegan.hoover.2@us.af.mil. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified for RFQ is “late” and will be handled in accordance with 52.212-1(f).

The complete quote must be received not later than 2:00 PM Central Standard Time on 18 June 2024 by e-mail to: lauren.may.6@us.af.mil and keegan.hoover.2@us.af.mil. All quotes must be typed and in English. The entire proposal shall be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted.

Questions regarding this RFQ can be sent to Lauren May and Keegan Hoover at the above noted email addresses before 11 June 2024, 12:00 p.m. Central Standard Time.

The following attachments are applicable to this solicitation:

Attachment 1 Salient Characteristics Statement Attachment 2 Redacted Brand-Name Justification for Badges only Attachment 3 BPA Terms and Conditions Attachment 4 Provisions and Clauses Attachment 5 Price List

ATTACHMENT 3

BPA TERMS AND CONDITIONS

1. Description of Agreement. Supplier shall provide civilian police badges and wallets for AFSFC in accordance with the attached Salient Characteristics Statement when requested by an individual identified on the Authorized Caller letter. The period of performance is for five years from date of Blanket Purchase Agreement establishment.

2. Extent of Obligation. The Government is only obligated to the extent of authorized calls placed against this BPA by authorized personnel, against authorized line items.

3. Purchase (Call) Limitation. Only calls made by the Contracting Officer shall exceed $25,000.00. These calls will be paid by GPC. All other authorized callers under this BPA shall exceed NOT $25,000.00.

4. Authorized Callers. Personnel authorized to place calls against the BPA shall be identified on an Authorized Caller letter signed by the Contracting Officer. The letter will identify by title of position/name of the individual/ organizational component and the dollar limitation per purchase for each individual/position. Do not accept calls from individuals not identified on the authorization letter. Calls received by the Contractor from personnel not so listed will not be honored.

5. Delivery Tickets. Delivery tickets shall contain the following minimum information:

(i) Supplier Name.

(ii) BPA Number (i.e. FA3016XXA00XX, 0001)

(iii) Date of Call/Purchase.

(iv) Invoice number.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(viii) Name of Individual Placing Call.

6. Invoices.

7. Payment. Payment will be made via Government commercial purchase card.

8. BPA Cancellation. The Government may cancel this Agreement at any time if the parties fail to agree upon any deletion, amendment, or addition to this Blanket Purchase Agreement which statute, Executive order, the Federal Acquisition Regulation (FAR) and/or this Supplement requires. However, either party may cancel this Agreement in its entirety upon thirty (30) days written notice to the other party.

This Agreement shall be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or FAR and/or this Supplements. An agreement modifying the BPA or the issuance of a superseding BPA shall evidence this revision.

9. Price List: Contractor shall furnish the Contracting Officer a price list stating the prices, discount terms, and effective period before the annual anniversary of the BPA. No calls will be placed against the BPA until the price list is approved by the Contracting Officer. Calls will be made for only the items that appear on the APPROVED PRICE LIST.

ATTACHMENT 5

VENDOR PRICE LIST

BPA Number: ___________________________________________________________________________________________________

Company Name: _________________________________________________________________________________________________

Point of Contact: _________________________________________________________________________________________________

Email: __________________________________________________________________________________________________________

Phone: _____________________________________________ Fax: ________________________________________________

Physical Address: _______________________________________________________________________________________

Cage Code: ____________________________ UEI Number: _____________________________

Discount Terms: ___________________________________

Prices shall be valid from ______________________________________ to _____________________________________________

Signature: ___________________________ Title: _______________________________

502d CONTRACTING SQUADRON USE ONLY

THIS PRICE LIST SUPERCEDES ALL PRIOR PRICE LISTS EFFECTIVE THE DATE SIGNED BY THE CONTRACTING OFFICER.

PRICE LIST VALID ___________________________________________ THROUGH _________________________________________________.

SOLICITATION NUMBER: FA301624Q5091