AFKRFR Provider Packet Template.xlsx

This is a Provider Packet Template issued by the Maine Department of Health and Human Services, Office of Child and Family Services (DHHS/OCFS) for organizations contracted to provide Statewide Adoption, Kinship, Foster, and Resource Family Recruitment Services. The packet requires quarterly reporting on performance measures and deliverables throughout a two-year contract period beginning October 1, 2026. Providers must complete performance measure reports tracking three primary metrics: attendance of 75 prospective resource families per quarter at informational sessions (300 annually), submission of 200 applications from prospective resource families excluding kinship families identified by the Department, and completion of 90 percent of identified activities in the Statewide Diligent Recruitment Plan each quarter. Additional reporting requirements include submission of the Diligent Recruitment Plan, meeting minutes with the Department's Youth Leadership Advisory Team, recruitment team meeting reports for each DHHS district office, AFforME Deliverable Data Reports, Adoption Deliverable Reports, Adoptive Families Reports, and Diligent Recruitment Reports detailing individual attendees, applicants, and licensed resource families. All quarterly reports must be completed within 30 days of quarter end and submitted by the specified due dates, with the first quarter (Y1Q1) due January 30, 2027, and final quarter (Y2Q4) due October 30, 2028.

The packet requires providers to maintain full-time recruiters throughout the contract period and track adoption-related activities including loading child and family information into matching software within 60 calendar days, documenting referrals, placements, and adoptive completions. Providers must attest electronically that all submitted information is accurate and that their agency complies with all federal and state regulations and agency policies. The template includes designated fields for provider name, contract agreement number, vendor code, service group classification, and quarter being reported. No additional tabs or modifications to the template are permitted, and all gray-shaded areas must be completed prior to submission to the designated Program Manager and Program Administrator listed in the provider's agreement.