AFKRFR Diligent Plan Template.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- RFP - 10A - 202606102
- Issued by
- Maine
About this file
This is a Statewide Diligent Recruitment Plan Template for the State of Maine's Adopt, Kinship, Foster, and Resource Family Recruitment Services contract. The template requires bidders to develop a comprehensive 12-month recruitment plan covering July 2026 through September 2027. Bidders must submit a monthly theme with two supporting activities for each month throughout the entire performance period. The template uses a structured format requiring bidders to document specific service delivery components, outputs, initial outcomes, long-term outcomes, outcome indicators, performance targets, data sources, and collection methods for each activity. An example is provided for July 2026 focused on faith-based engagement, demonstrating activities such as participation in nationwide campaigns and meetings with faith-based organizations to promote foster and adoptive family recruitment.
The template emphasizes data-driven outcomes and accountability measures, requiring bidders to establish quantifiable performance targets such as engagement percentages and follow-up rates. Bidders must identify specific metrics for tracking program success, including participation numbers, relationship-building indicators, and follow-up engagement rates. The plan requires documentation of data sources and collection methodologies to ensure measurable results. The template covers the full contract period with consistent monthly reporting expectations, allowing the state to monitor recruitment activities across diverse engagement strategies including community outreach, faith-based partnerships, media campaigns, and educational initiatives aimed at expanding the pool of adoptive, kinship, foster, and resource families.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 202606102 Q | — | |
| RFP 202606102 AKFRFR Response Form.docx | DOCX document | |
| RFP 202606102 Statewide AKFRFR_FINAL.docx | DOCX document | |
| AFKRFR Provider Packet Template.xlsx | XLSX spreadsheet | |
| RFP 202605083 HOMEBUILDERS_FINAL.docx | DOCX document | |
| RFP 202606102 AFKRFR Cost Form.xlsx | XLSX spreadsheet |
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Sheet1
| Instructions for filling out the Statewide Diligent Recruitment plan: The Bidder must use the example below and provide a monthly theme, and two (2) Activities, per month that support the theme. The Bidder must complete this form in entirety, covering the entire period of performance. Line 5 is for reference and can be used for a guide in each month. | ||||||||
| July 2026: EXAMPLE: Monthly Theme: Faith Based Engagement | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Idenitfy the specific service delivery component. | Identify products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
| a) | Participation in nationwide campaigns; | |||||||
| b) | Meet with members of the faith, business, education, media, and local communities; | |||||||
| a)Generate awareness and interest in adoption through participation in three (3) Nationwide Campaigns. | ||||||||
| b)Meet with five (5) different churches to discuss the resources and messaging for each church. | a)Participate in 3 nation-wide campaigns to present current and relevant information to the public and interested parties. | |||||||
| b)Contact churches in the district and engage with resources regarding Foster Recruitment, including but not limited to, thumb drives, Heart Gallery displays, printed materials and speaking engagements. | a)Generating awareness and interest in adoption. | |||||||
| b) Several avenues are created to share information and create open lines of communication between the awarded Bidder and the public/interested parties. | a) Each campaign presents opportunties for interested parties to receive welcome packets, resource materials, or general information regarding adoption. Any communication with interested parties after initial contact at the campaign will show that a relationship was built. | |||||||
| b) Each meeting with the five (5) different churches presents an opportunity for establishing relationships in the community for ongoing participation and discussion that promotes adoption. | a) Per quarter, fifty percent (50%) of interested parties who received information at the nationwide campaign followed up for more information. | |||||||
| b) Per quarter, eighty percent (80%) of meetings end with another meeting within three (3) months or less, to continue discussions and collaboration to continue resource sharing. | a) Total number of interested parties engaged at the campagin / total number of interested parties who followed up with the Provider due to information shared at the campagin. | |||||||
| b) Total meetings held / total followup meetings scheduled. | a) Data report tracking per campaign. |
b) Data report tracking per quarter.
| July 2026: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| August 2026: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| September 2026: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| October 2026: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| November 2026: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| December 2026: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| January 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The Specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| February 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| March 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| April 2027 [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| May 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| June 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| July 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| August 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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| September 2027: [Theme] | ||||||||
| Activity | Outputs | Initial Outcomes | Long-term Outcome | Outcome Indicators | Performance Target | Data Source | Method | |
| Specific Service Delivery Component | Products or participation: | |||||||
| classes taught, sessions completed, participants served. | The specific benefit to the client. | The long-term goal associated with the purpose of the service. | Specific items of information that track a programs success. | Numerical objectives for a program's level of achievement. | Identify the data source for each indicator. | The documented basic method and plan for data collection. | ||
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