AFCCC Virtual Reality Simulation Draft - Statement of Work (SOW).pdf

30 May 2025

STATEMENT OF WORK

VIRTUAL REALITY SIMULATION

1.0 INTRODUCTION

Air Force Chaplain Corps College (AFCCC), a part of the Ira C. Eaker Center for Leadership Development, requires services to execute an immersive learning simulation within a virtual reality environment that allows a Chaplain and Religious Affairs Airmen to practice dyadic conversations around topics within the human domain. The use of a conversation virtual reality simulator will allow students within the Chaplain Corps College to practice and experience difficult conversations within the duties of the Chaplain Corps.

2.0 SCOPE

The vendor must provide a unique educational service that allows the conversation within a virtual reality simulator. It shall be designed to provide a conversation and role-play simulation within a virtual reality environment. Participants will interact in a role-play situation where the participant will practice difficult conversations by choosing the appropriate conversation choices that will appear in the headset whereby the participant will choose by saying out loud the choice they have chosen, resulting in the VR simulation recognizing the choice by the participant and then the other role-player (pre-recorded individual in the VR environment) responds with the appropriate response to continue the simulated conversation in the VR environment. The VR simulation shall provide simulated conversation including but not limited to dignified transport, suicide, depression, moral injury, cultural and religious differences, crisis management, financial issues, and family and marital issues. The use of a conversation virtual reality simulator will allow students within the Chaplain Corps College to practice and experience difficult conversations within the duties of the Chaplain Corps. The VR simulation shall also have recording capabilities to provide statistical data on the choices selected by the participant to provide the instructors at the Chaplain Corps College data analysis on the performance of the participants. This data will provide insight into trends, as well as insight into problem areas that may require greater attention and focus throughout training.

3.0 REQUIREMENTS

The support requires the use of a virtual reality role playing simulation, access to the simulation through a web-based platform to a low bandwidth simulation platform or application. The VR simulation will allow for individuals to apply decision making, empathy and emotional intelligence in alignment with the duties of a Chaplain and/or Religious Affairs Airmen in a simulated environment. Scenarios will be immersive allowing for a greater level of comprehension while promptly applying vital skills.

The government will work with the contractor to develop each individual scenario and modify any currently available scenarios as needed. All new scenarios will become property of the government. Simulations that are owned by the contractor which are modified, will remain property of the contractor. Simulations that are owned by the government which are modified, will remain property of the government. Vendor will:

3.1. Virtual Reality Simulation (Requires the use of virtual reality headsets)

3.1.1. Provide access to simulation for 1-2 hours per simulation execution.

3.1.2. Ability to execute virtual reality simulations for 30 VR headsets.

3.1.3. Provide technical guidance as needed for virtual reality simulation execution.

3.2. Scenario and Environment Design

3.2.1. Develop an interactive role-play VR user experience where the participant will practice difficult conversations by choosing the appropriate conversation choices (3- 4).

3.2.2. Develop no less than two (2) conversational virtual reality simulations each lasting between 8-12 minutes.

3.2.3. Develop an interactive VR simulation with recording capabilities to provide statistical data on the choices chosen by the participant to provide the instructors at AFCCC data on the performance of the participants.

3.2.4. Develop an interactive VR user experience with pre-recorded individuals responding to the participants choices

3.2.5. Ability to expedite scenario development for Virtual Reality Simulation with 12 weeks day turnaround time, if needed.

3.2.6. Ability to execute new scenarios as early as 7 days after scenario development, if needed.

3.2.7. Provide pedagogical guidance and consultation for scenario design, if needed.

3.2.8. Ability to develop avatars that align with scenario development.

3.2.8.1. Develop avatars with little to no direction from client.

3.2.8.2. Develop avatars within the required time to develop a new scenario.

3.2.9 Ability to create environment background that aligns with scenario development.

3.2.9.1. Develop environment background with little to no direction from client.

3.2.9.2. Develop environment background within required time to develop a new scenario.

3.3. Support Specialist

3.3.1. Provide consultation to AFCCC as deemed necessary by the client via e-mail or phone for the following but not limited to:

3.3.1.1 Experience working with multiple Air Force and Space Force organizations.

3.3.1.2 Experience and knowledge of Air Force and Space Force culture.

3.3.1.3 Experience and knowledge of Air Force and Space Force specific terminology, acronyms, and jargon.

3.3.1.4 Train AFCCC Faculty as experiential expediters for execution of the virtual reality simulation.

3.3.1.5 Train AFCCC Faculty as experiential facilitators during debrief session after simulation execution.

4.0 PLACE OF PERFORMANCE

Work will be performed using virtual reality applications within a virtual reality environment and/or Web conferencing platforms. The work may occur at off-site contractor locations as needs dictate. The government recognizes the possibility of contractor “reach back” to confer with expertise not available on site.

5.0 RECOGNIZED HOLIDAYS

New Year’s Day Labor Day Juneteenth Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Independence Day

Memorial Day Christmas Day

Thanksgiving Day

In addition to working on days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by a President's Proclamation

It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement to compensation except as set forth within the contract.

It is understood and agreed between the Government and the contractor that there are some recognized holidays where the government may need the support and use of the virtual reality simulation for the following recognized holidays:

- Martin Luther King Jr.’s Birthday

- President’s Day

- Columbus Day

- Veteran’s Day

6.0 GOVERNMENT PROVIDED PROPERTY/INFORMATION

None

7.0 SERVICE SUMMARY

The following items have been identified as critical items for what can be inspected for compliance of this performance work statement.

Performance Objective PWS

Para Performance Threshold Method of Assessment

Provide access to simulation for 1-2 hours per simulation session.

3.1.1 100% of the time Submit end of each month date and duration of each lab session.

Provide technical guidance as needed for virtual reality simulation execution.

3.1.3 100% of the time Submit end of each month date and duration of each lab session.

Ability to execute at least 30 virtual reality scenarios simultaneously.

3.1.2 100% of the time Submit end of each month date and duration of both lab sessions executed at same time.

Provide ability to expedite scenario design development with 12 weeks turnaround time.

3.2.5 90% of the time Customer provides feedback on scenario design request.

Ability to execute new scenarios as early as 7 days after scenario development.

3.2.6 90% of the time Customer provides feedback with scenario design request date and scenario execution date.

Provide consultation to customers via e-mail or phone.

3.3.1 100% of the time Provide monthly report from simulation specialist describing consultation efforts.

Provide performance statistical data on the choices chosen by the participant

3.2.3 100% of the time Customer provides feedback on statistical data.

Train AFCCC Faculty for execution of the virtual reality simulation.

3.3.1.4 100% of the time Provide update on status of training 48 hours after conducted.

8.0 SECURITY REQUIREMENTS

The systems supported under this task are low risk.

Suitability/Risk Level - The suitability or risk level for this work has been determined to be low risk. As such, the contractor shall pre-screen their employees to eliminate anyone who does not meet the following criteria: The prospective employees can be U.S. Citizens or Foreign Nationals.