JA SAP Form for Zeiss 700 service agreement.docx

Justification and Approval – Simplified Acquisition under $250,000 FACTS SUPPORTING A REQUEST TO ENTER INTO AN ACQUISITION USING OTHER THAN FULL AND OPEN COMPETITION – SIMPLIFIED ACQUISITION

Office Code HNW2-9

Introduction: Pursuant to Federal Acquisition Regulation 13.106-3(b)(3)(i), the following data is furnished to the Contracting Officer to support the requisitioning office’s request that the items/services identified on the above-mentioned Requisition be obtained using other than full and open competition. The requisitioning office understands that a contract may not be awarded on a sole source/brand name only basis unless the Contracting Officer approves Other than Full and Open Competition.

1. Identification of the Agency: HHS/NIH/NEI / Imaging Core

2. Nature and or/Description of Action Being Approved. Sole Source Justification

3. Description of the supplies and services required to meet the Agency’s needs.

The Biological Imaging Core service coverage for a confocal microscope (Zeiss LSM 700 system) manufactured by Carl Zeiss. This request is a sole source justification due to the specialized nature of this instrument. requires Annual service/maintenance agreement for repair of a Zeiss LSM 700 confocal microscope system. This microscope system is used for performing critical high resolution imaging studies of eye tissues.

4. Proposed Contractor’s unique qualifications.

a. Equipment upgrade/repair: LSM 700 (Serial# 2601000344) requires routine service inspection, labor and travel associated with conducting this PM inspection visit. A factory trained Customer Support Engineer is critical in ensuring that the machine can be serviced in case of equipment failure during business hours as well as outside office hours. Software package is included in each upgrade. Obtaining service from competition will delay the ability to use the equipment when needed for research. Only the manufacturer can provide the follow on service or maintenance because of propriety data and due to the historical data housed by the manufacturer.

5. Additional Supporting Facts.

I hereby certify that the supporting data above forms the basis for this justification, is complete and accurate to the best of my knowledge and belief.

Certification by Requirements\Technical Personnel:

____Elaine Estrella _________________________________________

I concur and approve this justification for other than full and open competition.

Contracting Officer Date