AEJ Apron Rehab and Expansion - Addendum No. 1_2.26.25.pdf

Central Colorado Regional Airport (AEJ)

Apron Rehabilitation and Expansion Dibble Project No: 1023211.01

Sponsor Project No: 07-850-4872(25)

FAA Project No: 3-08-0082-023-2025

AEJ Apron Rehab and Expansion Addendum No. 1 Page 1

AEJ Apron Rehabilitation and Expansion

ADDENDUM No. 1

February 26, 2025

TO ALL PROSPECTIVE OFFERORS RESPONDING TO INVITATION FOR BID FOR CONSTRUCTION

OF THE Apron Rehabilitation and Expansion project at the Central Colorado Regional Airport, as outlined in the aforementioned Invitation For Bids (IFB) published on the Rocky Mountain

E-Purchasing System (www.bidnetdirect.com/colorado) on February 12th, 2025.

I. General

1. The Bidders are made aware that they must acknowledge receipt of all

Addenda (within the Contract Documents, Division I, Page A-1) as part of the bid submittal process. The Bidding Documents and subsequent addenda will be made available through BidNet Direct.

2. The Meeting Minutes and Attendance Sheet from the Pre-Bid Conference Meeting held on

February 25, 2025, at 10:00 am are attached.

3. All bids must be received electronically through BidNet Direct prior to 10:00 AM (MT) on Thursday, March 13th, 2025.

II. Contractor’s Questions

Question: In Section 40.14 Construction Surveying Layout of the Special Provisions, are the list of qualifications for the survey crew chief a requirement, or is the intent to have a Professional Land Surveyor (PLS) sign off on all required documents?

Response: The contractor will be required to use a registered Land Surveyor that is licensed in the state of Colorado.

2/26/25 www.bidnetdirect.com/colorado

Dibble Project No: 1023211.01

Pre-Bid Conference Minutes Page 1 AEJ Apron Rehab and Expansion

Pre-Bid Conference Minutes

Tuesday, February 25th, 2025, at 10:00 A.M. (MT)

1. Conference Call-In Information:

a. Date/Time: Tuesday, February 25th, 2025, at 10:00 am (MT)

b. Microsoft Teams (Virtual Access)

1. https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

2. Meeting ID: 272 433 928 125

3. Passcode: w3kX2cb9

c. Call-In (Audio Only)

1. Toll Number: (480) 378-0989

2. Conference ID: 176 526 440#

2. Project Team

a. Sponsor Staff

Jack Wyles Airport Manager Chandra Swanson Airport Operations Supervisor Brian Berger Town of Buena Vista Administrator

b. Engineer/Construction Administration

John Cessar Dibble, Senior Project Manager Mario Maraccini Dibble, Senior Project Engineer Michael Swearingen Dibble, Assistant Engineer Kurt Dalton Dibble, Engineering Technician Jim Hodge Dibble, Project Coordinator Jared Bass Dibble, Aviation Group Leader

3. Bidding Process and Timeline

a. Bid Advertisement…………………………………………….………..February 12th 2025 (Bidnet)

1. Advertised in the Rocky Mountain E-Purchasing System: www.bidnetdirect.com/colorado;

Chaffee County Times (2/13/25)

b. Non-Mandatory Pre-Bid Conference……………………………. February 25th, 2025, at 10:00 am (MT)

c. Last Day for Questions…………….………..……..………………… February 28th, 2025, at 3:00 pm (MT)

1. Any questions received after this date may not be answered.

2. All questions (excluding those asked during the Pre-Bid Conference) need to be submitted through BidNet Direct.

d. Final addenda (if needed) will be posted by………………….. March 6th, 2025.

e. Bid Deadline ………………………………………………………March 13th, 2025, by 10:00 am (MT)

f. Anticipated Award of Contract (Bid Hold).…………………… 120 Calendar Days

g. Bid Submittal Location:

1. Electronically submitted on Bidnet Direct.

h. Bid Bond: …………………………………………………………………..5% of total bid

i. All Addenda must be acknowledged and included in Bid Submittal at the time of Bid.

Acknowledgement location is in Division I, page A-1.

j. Bid Schedule included in Division I, pages B-3 thru B-5.

Dibble Project No: 1023211.01

Pre-Bid Conference Minutes Page 2 AEJ Apron Rehab and Expansion

4. Project Overview

a. This project will be funded, in part, by a grant from the Federal Aviation Administration (FAA), a grant from the Colorado Department of Transportation (CDOT) Aeronautics Department, and local funds from the Town of Buena Vista.

b. Project Scope of Work:

• This project consists of the mill and overlay (approximately 2,464 SY), crack seal (approximately 1,007 LF), an emulsified seal coat (approximately 3,089 SY), and new pavement markings on asphalt pavement to the east and north of the airport terminal.

Additionally, a new pavement section (approximately 1,517 SY) will be constructed to the north of the existing apron edge. Lastly, this project will include the installation of 32 new aircraft tie-down anchors and re-marking of the tiedown markings on the South Apron.

c. Total Project Time – 30 Calendar Days (reference attached Airport Site Plan):

• Phase 1A – Apron Expansion - 21 Calendar Days: Phase 1A will consist of the additional of new apron pavement, north of the existing Fueling Apron. Construction operations will include excavation, base course, and placement of 4-inches of new asphalt pavement.

• Phase 1B – New Aircraft Tie-Down Anchors - 5 Calendar Days (Concurrent w/ Phase 1A): Phase 1B will consist of the installation of 32 new concrete tie-down anchors and hardware for the existing aircraft tie-downs on the South Apron. This phase shall not be concurrent with Phase 1C or 1D.

• Phase 1C – Apron Rehabilitation (Asphalt Mill and Overlay) - 4 Calendar Days (Concurrent w/ Phase 1A): Phase 1C will consist of the rehabilitation of the fueling apron on the north side of the Terminal building. Construction operations will include rotomill removal of the top 2-3 inches of asphalt, followed by tack coat, placement of 2-3 inches of asphalt surface course pavement, and application of temporary pavement markings. This phase shall not be concurrent with Phase 1B.

• Phase 1D – Apron Rehabilitation (Emulsified Seal Coat) - 3 Calendar Days (Concurrent w/ Phase 1A): Phase 1D will consist of the crack seal and seal coat of the northeast portion of the fueling apron. Construction operations will include crack sealing, application of an emulsified seal coat, and application of temporary markings. This phase shall not be concurrent with Phase 1B.

• Stop Period – 30 Calendar Days: There will be a 30-calendar day stop period between application of the temporary taxiway pavement markings and the permanent pavement marking application in Phase 2.

• Phase 2 – Apron Rehabilitation (Permanent Pavement Markings) - 2 Calendar Days: Phase 2 will consist of the application of permanent markings.

• Final Completion – 7 Calendar Days: Final Completion will consist of the punchlist reconciliation.

Dibble Project No: 1023211.01

Pre-Bid Conference Minutes Page 3 AEJ Apron Rehab and Expansion

5. Liquidated Damages (Reference Town of Buena Vista General Provisions, Section 7.03)

Phase Description Liquidated

Damages

Allowed

Construction Time

Phase 1A Apron Expansion See 7.03 21 Calendar Days

Phase 1B Install New Aircraft Tie-Downs See 7.03 5 Calendar Days

(Concurrent w/ Phase 1A)

Phase 1C Asphalt Mill and Overlay See 7.03 4 Calendar Days

(Concurrent w/ Phase 1A)

Phase 1D Crack Seal, Seal Coat, and

Temporary Pavement Markings See 7.03

3 Calendar Days (Concurrent w/ Phase

1A)

Phase 2 Permanent Pavement Markings See 7.03 2 Calendar Days

Final Completion Punchlist Reconciliation See 7.03 7 Calendar Days

6. Bid Documents

a. Reference Instructions to Bidders, pages 2-1 thru 2-3.

b. Bid Schedule in Division 1, pages B-3 thru B-5. Pay close attention to the measurement and payment sections of the following:

• Division II, Special Provisions

• Division V, Federal General Provisions

• Division VI, Federal Technical Specifications

• There are some construction work items and materials that are considered incidental to the project or other Bid Items. All potential bidders should conduct a close review of the project plans and technical specifications.

7. Special Requirements

a. As stated in the Instruction to Bidders, Section 2.9, the forms listed below must be completed and submitted at time of bid.

i. List of Items required at time of Bid:

A. Bid Form, Division I, page A-1

B. Bid Schedule, Division I, pages B-1 thru B-5

C. Bidder’s Qualifications Statement, Division I, pages C-1 thru C-2

D. Certificate of Insurance, Division I, page E-1

E. Bid Bond, Division I, page H-1

F. Attachment A – List of Subcontractor & DBE Utilization (0.3% DBE Goal), Division I, page SUB-1

G. Attachment B – Letter of Intent to Perform as DBE Subcontractor: Division I, Page DBE-1

Dibble Project No: 1023211.01

Pre-Bid Conference Minutes Page 4 AEJ Apron Rehab and Expansion

H. Attachment C – Identification Statement for DBE: Division I, page DBE-3

I. Attachment D – Demonstration of Good Faith Efforts: Division I, page DBE-5

J. Buy American Certification: Division III, Section A4, Pages FA-3 thru FA-5

K. Tax Delinquency & Felony Convictions: Division III, Section A24, page FA-28

8. Airfield Safety and Security

a. Review Division II, Special Provisions, Section 60.

1. Airport security requirements

2. Construction vehicle requirements

3. Barricade requirements

b. Contractor is required to provide a Safety Plan Compliance Document (SPCD) at the very beginning of the project prior to start of construction, reference Appendix A – Construction Safety and Phasing Plan for items to be addressed by SPCD.

9. General Construction Items

a. Mobilization:

1. Refer to Division VI, Federal Technical Specifications, Item C-105.

2. Mobilization is limited to 10% of the total bid, (Division V, Federal General Provisions, Section 20-03).

10. Addenda

a. At least one Addendum will be issued after the Pre-Bid Conference that will include the meeting minutes to the Pre-Bid Conference, answers to contractor questions to date, and any changes or updates to the plans and contract documents.

b. All Addenda will be posted on BidNet Direct. It is the full responsibility of any bidder wishing to submit a bid to obtain and acknowledge all addenda.

c. All Addenda must be acknowledged by the Bidder at the time of bid within their respective Bid Package submitted before the established deadline.

11. Bidder Questions

a. Question: N/A

Answer: N/A

Dibble Project No: 1023211.01

Pre-Bid Meeting Attendee List

Project: Central Colorado Regional Airport (AEJ) – Apron Rehabilitation and Expansion

Date: February 25th, 2025 Time: 10:00 AM MST

Location: AEJ Airport Terminal & Remote Conference Call

NAME (PRINT) REPRESENTING PHONE E-MAIL

Central Colorado Regional Airport (AEJ) Page - 1

Apron Rehabilitation and Expansion - Pre-Bid Meeting

Jack Wyles – In Person AEJ 719-966-9098 ccramgr@buenavistaco.gov

Chandra Swanson AEJ 719-395-3496 cswanson@buenavistaco.gov

Brian Berger – In Person Town of Buena Vista 719-581-1035 bvadmin@buenavistaco.gov

Paulette Lugo FAA 303-342-1256 paulette.lugo@faa.gov

Kaitlyn Westendorf CDOT 303-512-5258 kaitlyn.westendorf@state.co.us

Jared Bass - Virtual Dibble 720-279-8465 jared.bass@dibblecorp.com

John Cessar - Virtual Dibble 720-647-6204 john.cessar@dibblecorp.com

Mario Maraccini - Virtual Dibble 906-396-5777 mario.maraccini@dibblecorp.com

Kurt Dalton - Virtual Dibble 720-617-1836 kurt.dalton@dibblecorp.com

Jim Hodge – Virtual Dibble 720-248-0853 jim.hodge@dibblecorp.com

Mike Swearingen - Virtual Dibble 720-399-9796 mike.swearingen@dibblecorp.com

Darren - Virtual PMS 719-539-1400 darren@pmspaving.com

Mike Dierks – Virtual Pyramid Construction 719.291.6886 mdierks@pyramidconstructioninc.com

Andrew Rice-In Person Town of Buena Vista 719-581-1035 trusteerice@buenavistaco.gov