AE23 GUAM DRAFT SOW.pdf

STATEMENT OF WORK

FOR

MULTIPLE AWARD TASK ORDER CONTRACT (MATOC) FOR

DEPARTMENT OF DEFENSE (DoD) TITLE I AND TITLE II

ARCHITECT-ENGINEER (A/E) SERVICES IN SUPPORT OF CONSTRUCTION AND

REPAIRS TO ANDERSEN AIR FORCE BASE, GUAM

01 DECEMBER 2025

1. General: This Multiple Award Task Order Contract (MATOC) is for Architect-Engineer

Services for Department of Defense (DoD) for Andersen Air Force Base (AAFB) at Guam.

This Statement of Work establishes the general requirements for the performance of the various services required under the contract. Required services include full or abbreviated multi-disciplinary design services for renovation, repair, and construction projects, as well as design reviews and construction management services. Also included in this scope is the completion of planning efforts for Military Construction (MILCON) projects up to 100% design, but typically 1391 Development 15%-35% design completion, and FSRM Design-Build or

Design-Bid-Build construction up to 100% design. Required services will address mission resilience by making climate-informed design and construction decisions in accordance with applicable regulations). Individual Task Orders awarded under this contract will identify the specific requirements. Efforts may also include supporting government project managers and

Contracting Officers in their negotiations with construction contractors prior to the award of construction Task Orders and/or modifications, or in assisting the government project managers in reviewing design and/or engineering documents submitted by other A/E firms.

The contractor shall obtain the necessary permits, licenses, and approvals from all local, State and Federal authorities as necessary for the performance of the A/E’s services.

2. Ordering Limitations: Each basic IDIQ contract within this MATOC includes a base period of three years, an Option Period of three years, and two 2-year Options. The $930,000,000 contract capacity is shared among all contract holders. The Task Order limitation includes a minimum of $2,500 and maximum of $10,000,000, subject to the conditions of FAR 52.216-19 –

Order Limitations.

3. Scope: Task orders shall consist of A/E services primarily in support of Andersen AFB, but may extend to any location within Joint Region Marianas. These A/E Services for MILCON

Planning and Design, and/or renovation of facilities, demolition, and repair or replacement of facilities will provide Title I, Title II, and associated A/E services necessary to complete individual task order requirements at Andersen AFB,Naval Base Guam, or other locations within Joint Region Marianas.

3.1. Title I Services include but are not limited to engineering and engineering-related services, such as: conducting field surveys and investigations to obtain design data, preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may include all aspects of design such as preparation and/or review of contract plans, specifications, scheduling, cost estimates, system commissioning services and preparation of operating and design manuals, Building Information Modeling (BIM), design-build conceptual designs, interior design for furniture and equipment, energy modeling and Life Cycle Cost Analyses, seismic retrofit design, and related services. Title I services may also include development of

Issued for Construction “RFP package development” and any preceding planning activities. Other services include design reviews, program management, incidental environmental compliance, scoping studies, investigations, evaluations, value engineering services, and inspections. Title I efforts also encompass those efforts required to support and develop design work, including planning and programming, program management, project scoping, studies, investigations, evaluations, consultations, conceptual design, value engineering, and operation, monitoring, topographic survey services, and infrastructure systems.

3.2. Title II Services, Designer of Record (DOR) Support, and Post Construction

Award Services (PCAS) include construction support services that encompass a full range of disciplinary expertise and services to support various repairs, to include on-site construction oversight assistance, design reviews, assistance with quality assurance inspections, adherence to applicable specifications, construction schedule analysis, material submittal reviews, environmental submittal reviews, and other standard construction submittal reviews. Additionally, construction management services will coordinate with other Government agencies to obtain necessary permits, formal inspections, and final Government acceptance.

3.3. Claims, Dispute, Resolution, and Litigation: These services include acting as a consultant, witness, or litigation-support contractor, as the Air Force may require, when a dispute arises with a construction contractor (assisting with claims, complaints, demands, or requests for equitable adjustment, for example). These services include reviewing claims from, or assisting in pursuing Government claims against, any construction contractor, rendering any assistance that the Air Force may require, includes furnishing reports with support information necessary to resolve the dispute or defend against the claim, assisting preparation and assembly of the appeal file, participating in meetings or negotiations with the claimant, appearing at depositions, appearing before the Board of Contract Appeals or court of law, or providing other appropriate support.

3.3.1. The contractor shall maintain all records pertaining to each task order for a period of 10 years from final payment, except in cases when the Contracting Officer notifies the contractor a longer period is necessary due to a long-running dispute.

The purpose of this retention is to support any action the Government may be involved with as a result of information or design produced as a result of this contract. The records include any drawings, documents, calculations, and internal memos. These records may be the original items or stored electronic copies. The contractor is required to assist the Government in any litigation involved in this matter.

3.3.2. All litigation assistance described herein shall be directly assigned by the

Contracting Officer and a separate task order for support may be issued depending on the level of effort required.

4. Key Personnel: The contractor shall assign the key personnel submitted with the SF330. These key personnel shall manage and oversee task orders. No substitutions shall be made except in accordance with this paragraph. All proposed substitutions must be submitted in writing to the corporate contracting officer at least 14 days in advance of the proposed substitutions. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer to approve or disapprove the proposed substitution. ALL PROPOSED SUBSTITUTES MUST POSSESS

QUALIFICATIONS EQUAL TO OR HIGHER THAN THE QUALIFICATIONS OF THE

PERSON SLATED FOR REPLACEMENT. The Contracting Officer, or authorized representative, shall evaluate such requests and promptly notify the contractor of approval or disapproval thereof.

4.1. The Corporate Contracting Officer shall maintain a living document labeled

[CONTRACT #] APPROVED KEY PERSONNEL ROSTER with the submitted SF330 key personnel. Upon any requested substitution and approval, the living document shall be updated with the new key personnel name. The Contractor shall only provide the personnel on [CONTRACT #] APPROVED KEY PERSONNEL ROSTER.

4.2. Key Personnel List:

4.2.1. Lead Project Manager

4.2.2. Lead Architect

4.2.3. Lead Mechanical Engineer

4.2.4. Lead Civil Engineer

4.2.5. Lead Electrical Engineer

4.2.6. Lead Structural Engineer

4.2.7. Lead Fire Protection Engineer

4.2.8. Lead Weapons Safety Expert

4.2.9. Lead Communications/IT Engineer

4.2.10. Lead Construction Inspector (Title II)

5. Extent of Service/Minimum Guarantee: The minimum guarantee for each contract is $2,500 and will be satisfied through award of the first task order, which will require the contractor to attend a half-day “contractor school” in San Antonio, to learn about this contract and its procedures, terms, and conditions. The Government makes no guarantee as to the total amount of services to be required and reserves the right to require no services during the contract period and to obtain similar services from other sources.

6. Contract Administration: The administration of each contract will be the responsibility of the 772 Enterprise Sourcing Squadron, who will maintain contracting authority from inception through closeout. Award and administration of task orders may be issued by the 772 ESS, 36

CONS, 766 ESS, or others as requested to the Corporate Contracting Officer. Award of Task

Orders will be conducted in accordance with FAR Part 36.6 and DFARS Part 236.6.

7. Project Management and Oversight: Upon award of each task order, the Government shall designate a Contracting Officer Representative who shall be responsible for prosecution of the individual Task Order and who shall be the point of contact for the contractor. Government

Project Management and Oversight will be identified at time of Task Order award.

8. Decentralized Ordering: This contract is not intended for decentralized ordering; however, if determined necessary, by exception, the Corporate Contracting Officer may allow another agency, outside of 772 ESS, 36 CONS, or 766 ESS, to place an order.

9. Task Order Periods of Performance: Each task order will include a period of performance specific to that task order. Task order performance periods are subject to the limitations of FAR

52.216-22, such that contractors shall not be required to make any deliveries under this contract after the date stated in FAR 52.216-22. However, should the contractor agree to complete work beyond that date, through issuance of a task order or subsequent bilateral modification, the contract and task order shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

10. Task Order Format: This basic contract SOW provides a general framework for the type of work, ordering limitations, and geographical limitations that can be ordered against this contract. Specific task order (TO) SOWs will be tailored to identify specific requirements at the TO level and may be any format and for any type of work that fits the general framework/intent of this basic contract SOW. Task Order CLINs shall reference the Base

Contract Ordering Period (CLIN 0001) or OPTION Periods (CLINS 0002, 0003, and 0004) as applicable, if and when Options are exercised.

10.1. Each Task Order shall have its own independent CLIN structure formatted to fit the specific requirement of that task order starting at CLIN 0001 and using any number of

CLINS and/or SubCLINs necessary for proper identification of task order requirements, and to allow for efficient funding and invoicing procedures, in accordance with DFARS

Part 204.

11. Submittals and Invoicing: Submittal and invoicing procedures will be identified within each task order.

12. Ordering Procedures:

12.1. The award of this MATOC was based on the selection of the most highly qualified

(MHQ) firms in accordance with FAR 36.602. For selection of the MHQ firm at the

Task Order level, the requirement at FAR 36.602-1(c) to "hold discussions with at least three of the most highly qualified firms" is satisfied through the Request for

Qualifications (RFQ) process described in these Ordering Procedures. This does not preclude the contracting officer from holding additional discussions with one, some, none, or all MATOC holders during the RFQ process, to ensure the Most Highly

Qualified firm is selected for each Task Order.

12.2. All firms selected as Most Highly Qualified for this basic contract award, whether selected from the Small Business Slate or the HUBZone Reserve slate, will compete equally for Task Orders as a single suite of firms. The exception is if the suite of contractors includes at least 3 firms of any given socio-economic category, including

HUBZone Firms, to which the Task Order Contracting Officer may choose to aside a

Task Order for that particular socio-economic category. The minimum of 3 (rather than

2) is due to the FAR 36.602-3 requirement that we must hold discussions with at least

3 of the Most Highly Qualified firms, even at the Task Order level. Issuance of a Request for Qualifications at the Task Order level will constitute ‘holding discussions with at least 3 of the Most Highly Qualified Firms.

12.3. The relative importance of selection criteria may vary among task order requirements and may include Primary Selection Criteria in accordance with FAR 36.6 and/or

Secondary Selection Criteria in accordance with DFARS 236.6. Firms that do not respond to an RFQ may not be considered.

12.4. The RFQ may identify that all firms on the MATOC are considered equal for certain criteria and thus only request experience and qualifications related to specific project-related qualifications, such as experience designing a specific type of facility, or demonstrating the ability to execute the design with their resources (capacity). Past

Performance of recent projects may also be considered. Respondents to the RFQ can either provide a direct response to the data asked, or can respond by referring to a specific portion of their basic contract SF330, if applicable.

12.5. The CO should consider requesting information about a firm’s Capacity at the TO level.

Note that DFARS PGI 236.602-1 (a) states, “The evaluation criteria should be project specific” and at (a)(6), “The primary factor in architect-engineer contractor selection is the determination of the most highly qualified firm. Also consider secondary factors such as geographic proximity and equitable distribution of work, but do not attribute greater significance to the secondary factors than to qualifications and past performance.

Do not reject the overall most highly qualified firm solely in the interest of equitable distribution of contracts,” and at (a)(6)(A), “Consider the volume of work awarded by

DoD during the previous 12 months.”

12.6. The Task Order PCO has flexibility to establish selection criteria at the TO level to make the Most Highly Qualified selection, by requesting as minimal information as possible, but also ensuring adherence to FAR 36.6 selection criteria.

12.7. Sequential Projects:

12.7.1. Sequential Projects include the following, but are not limited to:

12.7.1.1. Performing a higher level of design (i.e. a 65% or 100% issued for construction design, after previously only performing a conceptual/35% design).

12.7.1.2. Performing a “design refresh” of a previously executed design that is outdated and needs to be updated to current codes/specs.

12.7.1.3. Performing services such as Title II or PCAS (Post Construction Award

Services) or Engineering Support During Construction (Designer of

Record Support During Construction) associated with a previously executed design.

12.7.2. When a task order for a sequential project is contemplated, the Government will not likely issue an RFQ, as the original firm selected was already deemed the most highly qualified for the initial work. The original firm now possesses more experience and familiarity with the additional phases of the work, so if that firm performed satisfactorily, the Government would issue a Request for Proposal

(RFP) for the sequential action, in most cases, to that firm. However, if past performance represents a concern, or capacity to complete the follow-on work is questionable, the Government may pursue an alternative approach to find the most highly qualified firm. This is NOT considered an exception to Fair

Opportunity, but rather an acknowledgement that ALL firms on the MATOC were considered, but the firm that previously executed the prior action has direct and verified experience with that specific project, and is thus considered the

Most Highly Qualified.

12.7.3. A firm that previously performed an inspection, assessment, or design of a specific project, and that project needs a “sequential” type of AE service, will automatically be solicited to the firm that executed the previous project, as they will be considered the Most Highly Qualified due to their extensive knowledge of that specific project, so long as the Task Order Contracting Officer does not conclude that the firm’s past performance was less than satisfactory for that project or any recent and relevant projects, or that the firm does not have the capacity to perform the “sequential” requirement, in which case the requirement will be follow the procedures set above.

12.8. Upon selection of the Most Highly Qualified firm (either through the RFQ process or selection based on it being a “sequential project”, the Government shall issue an RFP to that most highly qualified firm to perform the required services. The Task Order RFP specifies the terms and conditions of that task order, to include proposal preparation instructions and proposal due date. Task Orders that exceed the threshold at 15.403-4 are subject to Certified Cost or Pricing Data. Other than certified cost or pricing data will be required to support all other proposals. The Government will evaluate each proposal and set up negotiations, as necessary, to arrive at a fair and reasonable price. Award will be made upon receipt of certified funds.

12.9. If a fair and reasonable price cannot be reached with the most highly qualified firm, the

Government may issue an RFP to the next most highly qualified firm and conduct negotiations to establish a fair and reasonable task order price. In the case of a sequential project, if a fair and reasonable price cannot be negotiated, a RFQ will be issued to all firms on the MATOC to select the next Most Highly Qualified firm, and an RFP will be issued to that firm, accordingly.

13. Pricing of Task Orders:

13.1. The applicable base contract composite labor rates shall be utilized for negotiation of each task order price. The rates that are in effect at the time of task order award, shall be applicable to all work under that task order, regardless of the period of performance, with the following exception:

13.1.1. If a task order is negotiated that contains option items, such that it is clear that the intent is for the option work to be performed in future years, use of applicable future year labor rates may be authorized. Example: If a task order is awarded to perform a study in FY23, with options to perform specific studies after the FY24 escalation rate application date, the Government will exercise those Options using those future labor rates. However, if a task order is awarded in FY25, for X-number of studies over a period of performance that crosses fiscal years, only use the FY25 labor rates for the performance of all work on the task order.

13.2. The negotiated composite labor rates of the base contract do not include Prime contractor profit. Prime contractor profit shall be negotiated at the TO level.

13.3. The base contract’s fully burdened labor rates are a composite rate between the Prime

Contractor and Teaming partner rates for a single rate per labor category. Separate teaming partner rates will not be negotiated. The composite rates include both prime and teaming partner base labor, fringe, overhead, and G&A (if applicable). See the final negotiated rates for application of G&A (if applicable).

13.4. This is not a requirements contract. Bid and proposal costs shall not be included in any task order proposal or modification, nor shall they be allowed by the Government.

13.5. Task Orders that require specialty Engineering rates that are not identified in the base contract may be negotiated separately through a request to the Corporate Contracting

Officer, who may either negotiate the rate, or delegate the negotiation to the Task Order

Contracting Officer. If a specialty engineering discipline is necessary at the task order level, Contractors are encouraged to propose/identify (at the task order level) a similar engineering discipline that is already included in the contract, such that the already-negotiated rate can be utilized.

13.6. Subcontracted work:

13.6.1. All subcontracted effort over $2,500 shall be competed, unless published price lists are available and included with the proposal (i.e., equipment rental). In rare instances, if subcontractor competition cannot be obtained, the Prime Contractor shall ensure enough information is provided in the proposal for the Government to thoroughly evaluate the level of effort of subcontracted work (labor, equipment, materials, overhead, and profit).

13.6.2. Task Orders that require specialty trades that are associated with engineering services, but that do not require a Professional Engineer to ‘stamp’ a final product, are authorized to be subcontracted. If the final product requires an Engineering stamp or certification, the inspections may be subcontracted, so long as the Prime

Contractor or its Teaming Partner provides the appropriate ‘stamp’ or certification.

14. Quality Control: The A/E is responsible for producing complete, competent, properly coordinated, and thoroughly checked design and/or engineering documents within the agreed schedules. The A/E shall maintain quality control to assure completion of work within the specified time.

15. Conflict of Interest: The A/E shall not furnish information or services pertaining to this contract to any individual or firm other than the Contracting Officer or an authorized representative, except as required to obtain quotations for materials and supplies for subcontract work.

16. Task Order Level Personnel Qualifications and Experience

16.1. The following list of qualifications generally reflects the minimum personnel requirements associated with the architectural and engineering activities in this contract.

Other disciplines not listed will be required to have comparable qualifications in their field of expertise.

16.2. Unless otherwise indicated in writing by the Contracting Officer, the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work specified in individual Task Orders (TOs) shall be accomplished, reviewed and approved by architects or engineers registered to practice in their particular professional field as required by law in Guam or the applicable JRM location. )

16.3. LEAD PROJECT MANAGER - The contractor shall assign the Lead Project manager identified in the SF330 submission, upon award of the contract. The contractor’s Lead

Project Manager shall be responsible for the overall management of tasks performed under this contract and serves as the primary point-of contact for overall contractual issues. The Lead Project Manager shall ensure practical and effective systems meet the objectives of the action and quality work completed on schedule and within the Task

Order ceiling. The Lead Project Manager shall assign qualified personnel to individual

TOs. The Lead Project Manager must have the following minimum qualifications:

16.3.1. A bachelor’s degree from an accredited school in an engineering related technical field, such as architect and engineer (civil, structural, electrical, mechanical, chemical, petroleum, or industrial).

16.3.2. A minimum of 10 years program management experience, with a minimum of 5 years of experience in DOD facility design program management

16.4. PROJECT MANAGERS – The Prime’s project managers shall manage specific TOs issued under this contract and ensure those requirements are met. The project manager serves as the primary point of contact for an individual TO. The project manager shall ensure qualified personnel are assigned to individual TOs. The project manager shall possess, as a minimum, the following qualifications:

16.4.1. A bachelor’s degree from an accredited school in an architectural or engineering related technical field (i.e. civil, structural, electrical, mechanical, petroleum, chemical, industrial, etc.)

16.4.2. A minimum of 8 years project management experience, with a minimum of 5 years of experience managing DOD facility design projects

16.5. ARCHITECT/ENGINEERING LABOR - Depending on the nature of the TO, the contractor will need a variety of professional labor personnel specialized in technical activities for as specified in this basic contract Statement of Work (SOW). The professional labor disciplines are divided into 3 categories: Senior, Mid, and Junior. The minimum qualifications for each category are provided as follows:

16.5.1. Junior Level: The Junior level shall possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field (i.e.

civil, structural, electrical, mechanical, petroleum, chemical, industrial, etc) consistent with the required duties of the position. Personnel shall possess a minimum of two years of DOD facility experience after receiving the bachelor’s degree. Junior level personnel perform routine tasks such as preparing graphical or tabular presentations of data, simple data interpretation, and preparation of support material, etc.

16.5.2. Mid-Level: The Mid-level shall possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field (i.e. civil, structural, electrical, mechanical, petroleum, chemical, industrial, etc) consistent with the required duties of the position. Personnel shall possess a minimum 5 years of experience directly applicable to DOD facilities. Mid-level personnel must possess an EIT or PE credential. Mid-level personnel perform technical tasks such as calculations, layouts, evaluation of data, and preparation of portions of a design or report under the direction of a senior professional.

16.5.3. Senior Level: The Senior level shall possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field (i.e.

civil, structural, electrical, mechanical, petroleum, chemical, industrial, etc.)

consistent with the required duties of the position. Personnel shall possess a minimum 10 years of experience directly applicable to DOD facilities. Senior level personnel must possess a PE license. Senior level professionals shall perform complex or non-routine technical tasks or furnish supervision and oversight of a small group working on technical issues or specific elements of a project.

16.5.4. The following architect/engineering labor categories may be required for the performance of this contract:

16.5.4.1. Architect

16.5.4.2. Landscape Architect

16.5.4.3. Cost Engineer

16.5.4.4. Civil Engineer

16.5.4.5. Mechanical Engineer

16.5.4.6. Environmental Engineer

16.5.4.7. Electrical Engineer

16.5.4.8. Structural Engineer

16.5.4.9. Fire Protection Engineer

16.5.4.10. Weapons Safety Engineer

16.5.4.11. Security Engineer

16.5.4.12. Controls Engineer

16.5.5. TECHNICAL LABOR - Depending on the nature of the TO, the contractor will need a variety of technical labor personnel specialized in architectural and engineering technical activities as specified in the Task Order. Technical personnel perform a support role for the TO requirements. There is one rate/level per technical labor category. The minimum qualification for each category is at least two years DOD facility repair related experience in the labor category, or as otherwise stated below. The following technical labor categories are required for the performance of this contract:

16.5.5.1. Engineering Technician - The technician must possess at least an

Associate Degree in an architectural, engineering, or construction related field and a minimum of two years of experience working with DoD facilities.

16.5.5.2. Draftsman/CADD - The draftsman/CADD must possess a minimum of two years of drafting experience.

16.5.5.3. Construction Inspector (Title II) - The Construction Inspector shall have seven years of experience in construction projects, practices, procedures, and testing including three years of field Title II management of projects directly related to repairs to DoD facilities. Inspector must possess a current USACE Construction Quality Management (CQM) certificate. If CQM set to expire during execution of task order, personnel

MUST renew to continue in Inspector role.

16.5.5.4. Scheduler - The scheduler must possess a minimum of two years of experience working with DoD facilities, including the following:

UFGS 01 32 01.00 10, Project Schedule

UFGS 01 32 16.00 20, Small Project Construction Progress Schedules

UFGS 01 32 17.00 20, Cost-Loaded Network Analysis Schedules (NAS).

16.5.5.5. Cost Estimator - The cost estimator must possess a minimum of three years of experience working with facilities, of which at least two years shall have been related to direct field experience with DoD facilities, including

UFC 3-701-01, DoD Facilities Pricing Guide, and UFC 3-740- 05, Handbook: Construction Cost Estimating.

16.5.6. ADMINISTRATIVE - Administrative personnel responsibilities include procurement, subcontract management, accounting systems, schedule maintenance, filing, reports, and closeout activities. There is one rate/level per labor category. The following administrative labor categories are required for the performance of this contract:

16.5.6.1. Specification Writer - The Specification Writer must possess a minimum of three years of experience working with DoD facilities, of which at least two years shall have been related to direct field experience.

16.5.6.2. Contract Administrator/Procurement Specialist - The Contract

Administrator / Procurement Specialist must possess a minimum of three years of experience working contract administration and procurement.

16.5.6.3. Clerical – The clerical position requires no minimum DOD experience.