AE SOW to FAS.docx

STATEMENT OF WORK

SPECIALIZED PROFESSIONAL

ARCHITECT-ENGINEER (A-E) SERVICES

OPEN-END A-E SERVICES

MOUNTAIN HOME AFB, ID

DATE

Table of Contents

Attachments

1. SCOPE:

1.1. The work required under this Indefinite Delivery, Indefinite Quantity (IDIQ) contract consists of furnishing all professional services, materials, supplies, plant, labor, and transportation, and performing all work necessary for the production of the deliverables described under each Task Order (TO) issued under this contract. All references to FIRM shall apply to the architectural, engineering and planning services contractor and all consultants and sub-contractors hired by the FIRM. Disciplines which may be required include architects, landscape architects, interior designers, publication writers/editors, technical writers, graphic artists, engineering disciplines typically associated with facility design and industrial facility infrastructure sustainment and repair including fire protection engineers and construction cost estimators, specification writers, CADD technicians, GIS analysts, planners, urban designers, economists, and market analysts.

1.2. Task Orders:

As requirements are identified by the Civil Engineering Squadron (CES), TOs will be issued by the Contracting Officer (CO) to perform the required services.

1.3. Services Overview:

Individual TOs may request the following types of services as discussed in detail in paragraph 3:

1.3.1. Other Services

1.3.2. Title I: Design Services

1.3.2.1. Title I-A Investigation Services to include researching, testing and presenting information required for project design and studies.

1.3.2.2. Title I-B Design Services to include design and production of analyses, plans, specifications, and other documents required for project execution.

1.3.3. Title II: Construction Surveillance to include supervision and inspection of construction, and review of contractor submittals. The Government may award Title II services under this open-end contract and reserves the right to negotiate for services should they become required.

1.4. Construction Cost Limitations:

The FIRM will keep its design within the estimated cost for each TO. The TO will establish the project construction cost limitation, if any. The FIRM must design all projects plus or minus 25% of the programmed construction cost limit (CCL) for the basic bid item, unless directed otherwise by the CO in writing. The FIRM shall take all practical precautions to prevent disclosure of the construction cost or any other information which might provide prospective contractors, manufacturers, or suppliers with a bidding advantage. If the FIRM determines at any time that this cost limitation is inadequate to accomplish the construction within the specified limitations, they shall notify the CO, in writing, briefly explaining this determination. In this case, all current investigation or design shall cease until the Firm submits a formal recommendation for cost reduction or increase to the CO. Investigation or design shall continue only after the receipt of such instructions from the CO in writing.

1.5. Miscellaneous Responsibilities:

1.5.1. All required presentations, interviews, meetings, etc., with Air Force personnel during project development shall be arranged and managed by the FIRM, provided prior concurrence has been obtained from the CO and Project Manager. Prepare and distribute minutes of all meetings/conferences to all attendees within seven (7) calendar days after the meeting or conference. Other response times listed herein shall also be complied with.

1.5.2. It is the FIRM’s responsibility to ensure that there is no public disclosure of information obtained for the development of, or produced as a result of, services requested under this Statement of Work (SOW) without prior approval from the CO in writing.

1.6. Lines of Communication:

Communications between the FIRM and the Air Force customer normally follow one of two paths, formal and informal. Both paths are necessary to accomplish the tasks required under each TO.

1.6.1. Formal lines of communication from the Air Force shall always be typed and signed by the CO. Formal lines of communication from the FIRM shall also be typed and signed by a FIRM's authorized signer. The FIRM shall use formal lines of communication to transmit submittals and acknowledge directives, requirements and criteria. The Air Force shall use formal lines of communication to modify the TO.

1.6.2. Informal lines of communication include telephone, facsimile, E-mail, unsigned notes, interviews, site reviews, and submittal review conferences. Use informal lines of communication to discuss specified requirements and clarify existing criteria. Informal lines of communication cannot and shall not be used to obligate the Air Force in any way; to circumvent established authorities and written directions; or to establish new requirements such as issues affecting cost, schedule, etc.. Document all informal discussions and information transfers by confirmation notice: transmittal sheet, notes from a site interview, telephone call memorandum, and minutes from a review conference.

1.6.3. Provide documentation to the CO and others as requested in the TO according to the following guidelines:

1.6.3.1. Conference Call and Telephone Call Records: Provide copies of these documents every month; except time-sensitive records shall be provided within three (3) business days.

1.6.3.2. Notes from Site Interviews and Discussions: Provide copies of these documents as part of the next Design Analysis submittal.

1.6.3.3. Transmittal Sheets: Provide these sheets with each transmittal of information to, or request for information from, the Air Force.

1.6.3.4. Confirmation Notices: Provide these notices upon receipt of drawings, documents, or written information from the Air Force and receipt of each Request for Proposal (RFP) and directive from the CO.

1.6.3.5. Conference/Meeting Minutes: Provide minutes within seven (7) days following each review conference.

1.7. Project Location:

TOs under this contract will be issued for Mountain Home Air Force Base (MHAFB) and its associated ranges. All references to "Civil Engineering Squadron (CES)" in this SOW or any TO under this SOW shall be understood to mean the local base engineering office responsible for the real property and facilities at MHAFB.

1.8. Government-Furnished Information and Materials:

The following information and materials, if available, will be furnished to the Contractor by the Government for the execution of the project work:

1.8.1. Project Location Plan

1.8.2. Utility Maps of the project site (electrical, sanitary sewer, storm drains, and water) and digital geospatial data and standards, are available for use as reference upon request

1.8.3. DD Form 1391

1.8.4. Command/Base Guidelines

1.8.5. Pricing Schedule and Time Schedule

1.8.6. Project Management Plan (PMP)

1.8.7. National Environmental Policy Act (NEPA) Documents

1.8.8. Base Construction Standards

2. PROPOSALS:

2.1. Pre-Proposal On-Site Survey:

2.1.1. The Survey: The FIRM is required to conduct an on-site survey prior to submitting a proposal. The CO will answer questions and provide requested information, if available, to assist the FIRM in submitting its proposal. However, the FIRM shall be solely responsible for ascertaining the nature and conditions of the work that might affect the cost of services. Failure by the FIRM to do so shall not relieve it from the responsibility of successfully completing the work at no additional cost to the Air Force. When the FIRM visits the site prior to submitting its proposal, the CO or a designated representative must accompany the FIRM.

2.1.2. Back-Up Information: In addition to the on-site survey, the FIRM is also encouraged to become thoroughly familiar with the existing conditions and all back-up information affecting the services to be provided. Back-up information such as record drawings, specifications, and previous studies or analyses, if available, may be obtained from the CES.

2.2. Clarifications:

Questions regarding the TO or the proposal, should be resolved prior to submission of the fee proposal. Submission of the proposal shall be interpreted as the FIRM's understanding of and agreement to the conditions in this SOW and the TO.

2.3. Proposal Submittal:

2.3.1. Quality Control Plan: The FIRM is required to submit their internal quality control plan at the beginning of this contract for approval by the CO. The approved plan shall serve as the quality control standard for each TO.

2.3.2. Task Orders: The CO will forward to the FIRM a RFP that will include a TO Statement of Work and a Listing of Required Actions (LRA). The Firm shall prepare and deliver the proposal and the completed LRA (see par. 3.1. and Attachment 1) to the CO. Each proposal shall include: the pre-negotiated IDIQ rate/fee schedule for the appropriate option year, a proposed schedule of LRAs for each phase of design, and a list of other direct costs (ODC’s). Submissions by e-mail are acceptable. If a new worker classification must be added to the spreadsheet, identify the worker by "bolding" the type, grade and hourly rate. Also, notify the CO by email of the addition. If the FIRM's proposal is acceptable, the TO will be awarded. If further negotiation is required, the FIRM will be notified.

2.4. Project Research:

Research all project information and become thoroughly familiar with the existing conditions and all back-up information affecting the services to be provided. This includes site investigation, drawings, research, specifications, project files, design analyses, microfilmed material, etc. Visually inspect all areas scheduled for demolition and ensure that the CO and Project Manager is aware of any unusual conditions such as asbestos, phone lines, mandatory closures, etc. Neither the CO nor CES personnel will perform research for the FIRM, unless specifically noted in the TO.

2.4.1. As-Built Drawings: Research the record drawing files in the CES office for any information and data needed prior to and during design. The number of drawings may be very large and the search could take several hours or possibly require several visits to the drawing storage vault. Drawings may also be available in an electronic media.. Data will not be provided by any USB device; as USB devices cannot be connected to Government computers.

3. REQUIRED SERVICES:

3.1. Listing of Required Actions (LRA):

The Air Force shall furnish an LRA (Attachment 1) to the firm. The LRA shall contain the approximate TO completion date. Complete the remainder of the LRA form and submit it as part of the proposal. The exact LRA dates shall be determined during the TO negotiation. The negotiated dates of the LRA will be affirmed or corrected by the CO and will become an integral part of the TO. Only the Contracting Office can authorize changes to negotiated dates.

3.2. Description of Services:

Each of the services and actions that may be required in a TO are listed below. If the FIRM does not understand or agree with the requirements, they shall contact the CO for clarification prior to submitting the proposal. The Air Force's receipt of the FIRM's proposal shall be construed as agreement with and understanding of the requirements.

3.2.1. Other A -E Services: Perform advanced planning services such as installation and facility programming and planning to include but not limited to sub-area development plans. Development plans shall include cost estimates required for execution, feasibility studies required for alternative program recommendations, and economic studies associated with programs recommended by the Air Force. These studies may include pro forma, other economic and market analyses for projects considered for privatization. Work may also include renderings, technical field investigation and survey requirements, field reconnaissance and surveying, engineering information, design data and other project specific work. Additionally, the FIRM may be required to perform environmental studies and energy analyses associated with a construction project. Other professional services not necessarily connected with a specific construction project may also be required.

3.2.2. Community Planning and sub-area development plans: Perform all required field studies, planning studies, housing requirement studies, and long term improvement/replacement plans with all associated alternatives and economic/feasibility planning documents. The documents will be used as a tool to aid the installation with its program planning and execution.

3.2.3. Technical Investigation Services: The FIRM may be required to perform services such as: field and topographic surveys; utility location and capacity analysis; toxic and hazardous material surveys; geotechnical investigations; interior and exterior concept studies. Perform all field investigations and research necessary to ascertain all existing conditions affecting the design and project construction. An excavation permit, AF Form 103, shall be obtained from the local CES prior to any excavation or drilling in connection with a design project. Follow all local rules and coordination requirements necessary to obtain this permit including coordination within the CES, prior to performing any drilling and excavation activities.

3.2.4. Technical Field Investigation and Survey Requirements: Perform all work required to obtain the engineering information and design data necessary for accomplishment of the contract documents for the project. This shall include, but not be limited to, field reconnaissance, surveys, site investigations, and any required travel.

3.2.5. Field Reconnaissance and Surveying: Make a complete survey of the project site recording existing topography, terrain features, utilities, streets, pavements, sidewalks, curbs and ditches: locations of existing trees, hedges and other obstructions such as catch basins, manholes, utility poles and fire hydrants. The survey shall also include an investigation of the new construction’s effect on existing facilities. Additionally, if the project requires a fire sprinkler system, hydrant flow tests are required to determine if a fire pump will be required.

3.2.6. Geo-Technical Engineering Information and Design Data: Make subsurface soil investigations as required to support the design of the building foundation, pavements, equipment pads, light poles, towers, and storm drainage. All information and test data shall be provided in accordance with (IAW) the TO Statement of Work. Soil boring data and analysis shall clearly indicate the subsurface conditions and physical characteristics that will be encountered.

3.2.7. Technical Field Investigation and Survey Reports Submittal: After the required information and other study/design support data have been obtained, submit a Technical Field Investigation and Survey Report to the CO for record purposes and for use in Design Services work. Technical Field investigation and Survey Reports shall present the following:

3.2.7.1.1. Discussion of the study and investigation

3.2.7.1.2. Topographical Survey Map of the project site

3.2.7.1.3. Soil boring and analysis report

3.2.7.1.4. Environmental sampling results and report

3.2.7.1.5. Description of all plans and schemes considered for obtaining the desired results of the study

3.2.7.1.6. All drawings and sketches required to present and illustrate the details and results of the study in georeferenced digital copy in form of .dwg or .gdb of survey information

3.2.7.1.7. Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes

3.2.7.1.8. Results, conclusions and recommendations

3.2.8. Environmental Services: The FIRM shall supply personnel, material, equipment, and transportation required to perform various environmental planning and design, investigative, remedial action oversight, and hazardous material/pollution prevention (HM/PP) tasks, as outlined in individual TOs and this SOW. In general, TOs include environmental engineering requirements and scientific support services including, but not limited to, the following:

3.2.8.1. Environmental investigations and studies including the environmental impact analysis process (EIAP), environmental baseline studies (EBS), base comprehensive planning, mapping, base capacity analysis, and natural and cultural resource surveys; designs for environmental remediation; facilities; facility improvement; facility repairs; lead/radon/asbestos/mercury/universal waste/PCB ballasts/high intensity discharge lights/smoke detectors/etc.

3.2.8.2. Studies and abatement plans; hazardous waste/material investigations and hazardous waste/material minimization technology insertion; industrial hazardous waste/material management.

3.2.8.3. Environmental Inspection Process (EIP) (environmental auditing); operations and maintenance plans; Quality Assurance Project Plans (QAPP); Health and Safety Plans (HASP);toxic and hazardous contamination waste studies; water and waste water treatment plants, geological, geophysical, geotechnical, and hydro geological investigations; hydro geological studies; bioassay and relative potency determinations; immunological studies; jar testing and pilot plant investigations; laboratory testing and/or field evaluation of environmental equipment; landfill leachate monitoring and landfill siting investigations; identification and quantification of pollutants.

3.2.8.4. State wastewater permit renewals and updates; water and waste water characterizations; data reduction; drilling and monitor well installation; industrial waste water and water (ground and surface) sampling and analysis; risk assessment; training; solid waste reduction studies and recycling market analysis; design solid waste collection/disposal sites; tank inventories/evaluations; remediation evaluation and those general areas of environmental sciences and engineering dedicated to the improvement of environmental quality. The technical objective is to acquire expertise pertinent to the scope of operations encountered in a large-scale military operation.

3.2.8.5. Contaminated Media Cleanup Technologies: The FIRM shall have the capacity and experience to design a wide range of contamination cleanup technologies. The FIRM shall also be responsible for providing a number of varied services to support the designs developed under this contract.

3.2.8.6. Pollution Prevention (Waste Minimization): As identified in individual TOs, the contractor may be required to provide pollution prevention assessments and recommendations for process modifications that eliminate or reduce the use, generation, and disposal of hazardous materials, hazardous waste and solid waste generated by production processes and investigative services under the Pollution Prevention Act of 1990 and Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) guidelines.

3.2.8.7. Environmental Impact Analysis Process (EIAP): As identified in individual TOs, the FIRM may be required to develop descriptions of proposed actions and alternatives (DOPAAs), environmental assessments (EAs), environmental impact statements (EISs), findings of no significant impact (FONSIs), records of decision (RODs), and other associated decision documents, wetlands delineation, threatened and endangered species reviews, historical, archaeological and cultural resource reviews, environmental baseline surveys (EBS), mitigation plans, and socioeconomic surveys.

3.2.8.8. Description of Proposed Action and Alternatives (DOPAA): The DOPAA explains the proposed action and the alternatives that are being considered, initiates the EIAP, and outlines the specific decision to be made. As specified in the TOs, the FIRM shall assist the Air Force in completing or reviewing and analyzing the feasibility of a DOPAA by preparing portions of the document.

3.2.8.9. Expert investigations: The FIRM may be required to perform analyses of potential environmental impacts resulting from proposed Air Force actions (beddown, realignment, construction, reuse, airspace, drop zones, classified actions, etc.) in accordance with National Environmental Policy Act (NEPA), environmental guidelines, and Air Force instructions.

3.2.8.10. Environmental Baseline Surveys (EBS): The FIRM may be required to perform environmental baseline surveys to determine contamination and possible liability issues relating to a site before the execution of real estate actions (purchase, lease, sale, or any other conveyance) and to develop a corrective action for cleanup. The survey consists of the following: 1) comprehensive records & title search (review inspection reports, ESOHCAMP reports, regulatory agency reports, notice of violations (NOVs), notice of noncompliance, permits, titles, etc.) to identify environmental contamination; 2) as necessary, conduct Phase II investigations (surface, subsurface, and aquifer sampling) to determine type, concentration and extent of contamination, contamination sources, and presence of ground water contamination; and 3) preparation of an addendum to the Phase I site investigation which identifies contamination that exceeds minimum concentration levels and identifies the site as contaminated. As well as AF environmental baseline guidance, the Phase I site investigations should follow the American Society for Testing and Materials (ASTM) guidance for property transactions.

3.2.8.11. Environmental close-out surveys: The FIRM may be required to perform environmental close-out surveys for properties at the termination of an out-lease. These surveys typically include the following: 1) nature, magnitude, and extent of environmental contamination for acquisition transfer, lease, sale or other disposition; 2) definition of potential contamination liabilities associated with the transfer; 3) assessment of the health risk and adequate protection of human health and the environment related to the subject property transaction. These surveys are typically performed at installations identified for closure or realignment. As specified in individual delivery orders, the contractor shall perform records searches, Phase I and II investigations, assess the magnitude of environmental contamination, and perform any other task as required by the Air Force to complete the EBS.

3.2.8.12. Natural and Cultural Resources: As specified in individual TOs, the FIRM shall be responsible for supporting the Base in preparation and development of plans and programs for restoring, improving, developing, or conserving natural and cultural resources on the installation or site. This includes, but is not limited to, the Integrated Natural Resources Plan, the Land Management Plan, Grazing and Cropland Management Plan, Forestry Management Plan, Fish and Wildlife Management Plan, Outdoor Recreation Plan, Historic Preservation Plans, Maintenance Manuals for Historic Properties, conservation programs for endangered and threatened species, Natural Resources Conservation Report, wetlands delineation, flood plain management plans, historic and prehistoric archaeological surveys and reports, and National Register nominations. In addition, the contractor may be responsible for supporting the Base in developing designs for the restoration or rehabilitation of the interiors and exteriors of historic structures, the protection of eroding or otherwise at-risk archaeological sites, and for mitigating potential adverse effects to the National Register of Historic Places eligible sites or landscapes. The latter shall include rapid response recordation according to the Historic American Building Survey/Historic American Engineering Record (HABS/HAER) standards and data recovery. Finally, the contractor may be responsible for coordination with the applicable State Historic Preservation Office and Advisory Council on Historic Preservation.

3.2.8.13. Natural and Cultural Resources Studies and Design: These studies and designs may include the location of plants, animals, and/or habitat (including comprehensive surveys or focused surveys to locate one species or habitat type). Surveys of particular biological aspects of plants, animals and/or habitat (feeding requirements, responses to noise, etc.) may also be required.

3.2.8.14. Cultural Resources Surveys: These surveys may include the location of cultural resources, studies of specific sites to evaluate National Register of Historic Places eligibility, collection and cataloging of artifacts, and development of management recommendations for plans. Surveys will generally be performed on buildings, structures, objects, districts, sites, archaeological materials, and landmarks on land controlled or used by the base.

3.2.8.15. The Environmental Inspection Process (EIP) evaluates the health of the entire Environmental Management System (EMS) by ensuring it is structured and implemented in accordance with the appropriate guidance and with an installation's procedures. The Air Force (AF) conducts its inspections in accordance with Department of the Air Force Instruction (DAFI) 90-302, Inspection System of the Department of the Air Force, Air Force Instruction (AFI) 32-7001, Environmental Management, Department of Defense Instruction (DoDI) 4715.06, Environmental Compliance in the United States, and DoDI 4715.17, Environmental Management Systems. The EIP is designed to help installation commanders assess conformance of their base's EMS and identify and track solutions to environmental compliance and conformance deficiencies.

3.2.8.16. Environmental Compliance: As specified in individual TOs, the FIRM shall prepare and conduct environmental audits and determine compliance with applicable federal, state, and local environmental laws and regulations. The contractor shall provide technical experts to conduct the evaluation in conjunction with Air Force personnel. In addition, the contractor shall provide administrative support to produce reports as specified in individual delivery orders, consolidate and analyze data for trends, and make recommendations to correct current management practices and processes. The contractor may also be required to provide technical advice in meetings and training seminars. In general, TOs may include, but not limited to, the following:

3.2.8.16.1. Air Quality Requirements: Prepare noise analysis for environmental studies, and prepare Air Installation Compatible Use Zone (AICUZ) reports at the base.

3.2.8.16.2. Hazardous Waste Requirements: Conduct and administer the hazardous waste training program to base employees including requirements under 29 CFR 1910.120. Assist with hazardous waste management at 90-day storage facility, and by conducting audits.

3.2.8.16.3. Spill Prevention and Response Plans: Develop Base Spill Prevention and Response Plans.

3.2.8.16.4. Hazardous Material Management: Prepare technical reports; develop hazardous material inventories; prepare and maintain hazardous material/waste response plans. Develop health and safety plans and emergency preparedness studies.

3.2.8.16.5. Solid Waste Management: Conduct solid waste reduction studies and comprehensive programs. Perform recycling market analyses. Design collection centers and disposal sites.

3.2.8.16.6. Pesticide Management: Conduct evaluations of pesticide application processes. Prepare annual pesticide reports; identify personal protective equipment needed. Assist with remediation of past pesticide usage.

3.2.8.16.7. POL Management: Prepare storage tank management plans/inventories, spill prevention and response plans, evaluations of cathodic protection and corrosion control systems. Assist with secondary containment designs and retrofitting evaluations.

3.2.8.16.8. Polychlorinated Biphenyls (PCBs): Conduct inventories, develop and maintain a data base, and develop alternatives for replacing the PCB equipment.

3.2.8.16.9. Toxics: Conduct surveys to determine the location, types, and quantities of asbestos and lead. Develop strategies to minimize exposure to asbestos and lead.

3.2.8.16.10. Radon: Conduct radon Phase I surveys; develop execution management plans; conduct post mitigation assessments.

3.2.8.16.11. Drinking Water: Conduct preparation of operational plans and ground water characterization surveys. Prepare comprehensive studies to determine potable water supply, storage, and distribution requirements for MHAFB its satellite locations.

3.2.8.16.12. Waste Water: Conduct waste water treatment system surveys; and other waste water permit applications; evaluate influent and effluent streams; and update operations manuals. Perform laboratory and field tests for environmental monitoring and testing equipment, to include validation of manual/instrumental methods, continuous monitoring, analytical support and mathematical models using EPA, ASTM, NR and/or equivalent procedures specified by the Air Force

3.2.8.16.13. Pollution Prevention: Conduct pollution prevention opportunity assessments and pollution prevention baseline surveys. Develop a tracking system for all hazardous waste/material streams and update operations manuals. Prepare pollution prevention plans and management action plans.

3.2.8.16.14. Perform Environmental Monitoring: Perform laboratory and field tests for environmental monitoring and testing equipment, to include validation of manual/instrumental methods, continuous monitoring, analytical support and mathematical models using EPA, ASTM, NR and/or equivalent procedures specified by the Air Force.

3.2.8.16.15. Prototype Processes: Identify, evaluate, design and prototype processes, equipment, and facilities which minimize the generation of hazardous wastes or improve environmental quality.

3.2.8.16.16. Underground Storage Tanks: Conduct underground storage tank annual precision leak testing.

3.2.8.17. Base Comprehensive Planning: Perform all studies and surveys required to prepare plans and programs for the management of land resources. The comprehensive planning program entails preparing studies, plans, and mapping. As specified in individual delivery orders, the contractor shall be responsible for supporting CES, in the preparation and development of plans, programs and mapping on the installation. This includes, but is not limited to, preparing base comprehensive plans, commander summaries, general base development plans, component plans and maps, such as natural and cultural resources, environmental quality, layout and vicinity, land use, Air Installation Compatible Use Zone (AICUZ), utility systems, transportation, landscape development, future development, etc.

3.2.8.18. Base Capacity Analysis Studies: Perform all studies and surveys required to prepare analysis of base carrying capacity to support information requirements for Base Realignment and Closure (BRAC) activities. As specified in individual TOs, the contractor shall be given specific areas of the capacity analysis study to accomplish such as, airfield (numbers of aircraft which the ramp can accomplish), facility assessments, condition of base environment, such as noise, IRP sites, endangered species, cultural resource impact, etc. The FIRM shall provide quick response to CE needs for information and data for capacity analysis studies.

3.2.8.19. Community Relation Plan: As specified in individual TOs, the FIRM shall deliver a Community Relations Plan (CRP) outlining the specific public communication and involvement techniques to be used in coordination with remedial site activities. Follow the guidance contained in OSWER Directive 9230.0-3b, "Community Relations in Superfund, A Handbook." Propose a detailed format for the CRP consistent with this guidance for MHAFB office A71E approval prior to preparing the plan. The CRP shall include a description of the site and the community, overview of the community involvement to date, key community concerns regarding the site, and Air Force site activities. A list of elected officials, agency representatives, and interested groups and individuals shall be included. FIRM activities to develop the CRP shall include conducting a review of site information provided by the base, preparing for and conducting (with Air Force and USEPA personnel) one-on-one community information needs, preparing fact sheets, and attending public meetings.

3.2.8.20. Management Action Plan: As specified in individual TOs, the FIRM shall deliver a Management Plan to describe the overall approach, major tasks and scope, time sequencing of events, and major decision points to complete all efforts to ensure consistency of the applicable environmental regulations. This plan is intended as a planning document and management tool to track the progress of individual delivery orders.

3.2.8.21. Field Sampling Plan (FSP): The FIRM may be required to deliver a general FSP for work ordered under this SOW. The FSP shall be considered as an evolving document by which the contractor provided recommendation and then incorporates Air Force acceptance for field sampling and analysis. The contractor shall submit an annotated outline of each section of the FSP for approval by the CES prior to preparation of the report. The FIRM shall prepare the report as specified in the accepted annotated outline. All sampling and analysis recommendations shall include the FIRM's supporting outline. Upon Air Force acceptance of the sampling and analysis recommendations and a description of the work to be conducted the FSP shall be updated by site as phase recommendations are accepted by the CES. A prime objective shall be to incorporate CES comments in an on-going manner and thereby minimize the volume of comments on the working copy and final submittals. The FIRM shall cite the base-specific QAPP as a reference document, but completely describe any modifications or additions to the content of these documents. Specific plans shall be developed to conduct sampling as specified in individual TOs. The contractor shall deliver the Sampling Analysis Plan (SAP) as specified in individual TOs.

3.2.8.22. Advanced Planning Services: The FIRM may be required to perform advanced planning services such as: Requirements and Management Plans (RAMPs); fact finding studies; visual analysis; facility condition/utilization assessment; site, environmental, traffic and/or facility studies and analysis; project criteria development and analysis; comprehensive plan preparation; sub-area development plans; and other pre-design investigations. Perform all field investigations and research necessary to ascertain all existing conditions affecting the service.

3.2.8.23. Comprehensive Interior Design Services (CID): The FIRM may be required to perform these services. CID is designing, selecting, and developing the loose interior building materials, finishes, special effects, and furnishings for an integrated visual design theme. Furnishings include loose furniture, systems furniture, graphics, wall hangings, waste receptacles, chalk and tack boards, refrigerators, ranges, microwaves, entry directories, and other similar items.

3.2.8.24. Other Professional Services: The FIRM may be required to perform services not associated with a specific construction project. These services may include: standards development, database development and maintenance, policy and regulation development, preparing facility design guides, handbooks, tutorials and pamphlets; preparing, revising and editing Air Force Civil Engineer publications; assistance team participation; landscape design; resource study and analysis; renderings, graphics and drafting (including Computer Aided Design and Drafting (CADD) and/or Geographic Information Systems (GIS) and digital media/file translation; conference organizing; Project Evaluation Review Technique (PERT) and Critical Path Method (CPM) schedule development; time/material/labor/cost estimates; energy analysis; HMAs and HCPs; planning and urban design, noise studies, preparing schematics, standard or definitive designs, development of grounds maintenance standards, development of specialized landscape guidance and training tutorials; construction detail development; expert testimony during enforcement proceedings for a given site where the contractor provided services and other similar professional services.

3.2.9. Title I Services: Services related to a specific construction project and consist of conducting field surveys and investigations to obtain design data and preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may include all aspects of design such as production of designs, preparation and/or review of contract plans/drawings, specifications, scheduling, cost estimates, design analyses, building commissioning services and preparation of operating and design manuals. Title I efforts also encompass those efforts required to support and develop design work, including Project Definitions as defined in the USAF Project Manager’s Guide for Design and Construction, Chapter 5 (current edition), planning charrettes, existing building condition plans, structural interior design (SID), comprehensive interior design (CID), landscaping, irrigation design, value engineering, life cycle cost analyses (LCCA), building commissioning, pre-wired work station design, and reviews of all of the above products and services. SID is the design aspect that ties the exterior of the facility into the habitable space and includes selection of all visible interior materials and their colors, pattern and textures.

3.2.10. Title II Services: Periodic or full construction review services may be required and are covered in paragraph 12 below.

3.3. Pre-Design Conference:

Upon approval from the CO and not later than the date scheduled on the LRA, arrange a meeting with appropriate Air Force personnel having input affecting the project to finalize the project requirements, scope, cost, and criteria. Hold this meeting at a location designated by the CO. This activity may be expanded into a more formal planning charrette as defined in the particular TO.

3.4. Description of Submittals:

The submittals that may be required for any particular TO generally include those described in the following paragraphs. Where this SOW does not describe a particular submittal, the TO will include the required submittal's description. Prepare submittals in accordance with Attachment 5, USACE Design Submission Requirements. Provide all submittals to the CO. The Air Force will review all submittals.

3.4.1. Findings and Recommendations (F&R) Report: This report is an advanced planning or other services activity. Its purpose is generally to gather justification and assimilate criteria for an upcoming design project, or to begin the various efforts necessary to perform the other services task. Upon completion of the field and other preliminary investigations, but not later than the date scheduled on the LRA, submit the Findings and Recommendations Report to the CO. The report shall consist of at least two parts, as follows:

3.4.1.1. Findings: For project designs, clearly and briefly state the findings and results of interviews, governing codes and regulations, parametric cost estimates, and requirements. Include, as required, drawings, photos, or other pertinent data to support these findings. Confirm as part of the report that all areas scheduled for demolition have been visually inspected. For other services work, clearly and briefly state the findings and results of interviews, literature searches, applicable criteria, governing codes, regulations, and other informational sources that must be used to justify and guide the development of the other services product.

3.4.1.2. Recommendations: Clearly and briefly state all recommendations concerning the design or other services work. Specifically address the design scope and cost limitations within these recommendations. Include preliminary sketches of the proposed solution and information on manufacturer's products, major features and types of materials selected, and other information to support the recommendations. If, in the FIRM's opinion, any of the scope limitations of the project will be exceeded, recommend changes to conform to the limitation. Other considerations, such as changes to the design schedule or construction time must be addressed as part of the recommendations. Also address all appropriate components of building systems to include planning, landscape, civil, architectural, structural, fire suppression, mechanical and electrical. This report shall be the combined efforts of the FIRM and all consultants.

3.4.1.3. F&R Report Format: As a minimum, provide a card stock cover for the report. The first page and the cover shall contain the appropriate project title, project number, project location, the IDIQ contract number, TO number, firm name(s), project engineer’s name, preparer's name, and phone numbers. Include a coordination block for signatures from the following organizations as appropriate.

3.4.1.3.1. Using Agency

3.4.1.3.2. Building Manager(s)

3.4.1.3.3. Fire Department

3.4.1.3.4. Communications Officer

3.4.1.3.5. Ground Safety

3.4.1.3.6. Weapons Safety

3.4.1.3.7. Security Forces

3.4.1.3.8. Community Planner

3.4.1.3.9. Operations

3.4.1.3.10. Environmental Engineer

3.4.1.3.11. Technical Project Manager

3.4.1.3.12. Bio-Environmental Engineering

3.4.1.4. Other Required Documents: Prepare and submit to CO, any required work authorization document and DD Form 1391's (Programming Documents) as may be required to justify and program the project with the F&R Report.

3.4.1.5. Project Schedule: Include with the F&R Report, a project schedule for construction and implementation of the action. The project schedule shall detail initiation and completion of all tasks required by the design. Key issues/reviews which may affect the schedule shall also be identified.

3.4.1.6. Cost Estimates: Include with the F&R Report parametric cost estimates prepared in an excel spreadsheet utilizing Unified Facilities Guide Specifications (UFGS) (current edition) numbers and titles.

3.4.1.7. Report Format Details: Prepare in an 8 1/2" x 11" format. Bind this and all other non-drawing documents with plastic finger stock material similar to General Binding Corporation (GBC). The general format of the report shall be as noted below. The format may be altered to fit the particular deliverable, provided concurrence from the CO has been obtained prior to proceeding with any alternative format.

3.4.1.7.1. Cover

3.4.1.7.2. Title page

3.4.1.7.3. Executive Summary including purpose, facts, recommendations and line-item cost (limited to one page).

3.4.1.7.4. Introduction and Purpose of the report.

3.4.1.7.5. Findings, Analysis, and Alternatives

3.4.1.7.6. Recommendations and Conclusions

3.4.1.7.7. Appendix (calculations, graphs, soil reports, field notes, pictures, AF Form 332, DD Form 1391, detailed cost estimate, etc.)

3.4.2. Preliminary Documents Submittal: When required, make this submittal no later than the date scheduled in the LRA. Include, as a minimum, drawings and written data sufficient to fix and describe the size, character, auxiliary systems, and other essentials necessary to explain the design or progress of the service. Briefly describe materials or products proposed for major elements, broken out by manufacturer or type, in an outline specification. Submit one complete technical section of the specification or representative sample of the final product to illustrate the FIRM's understanding of the final specifications or product format. Use those documents intended for use as final documents, where practical, to minimize duplication of effort and expedite completion of the design or final product.

3.4.2.1. For facility additions, alterations, new facilities and systems, CID and SID, and similar projects that will affect exterior or interior appearances, provide a minimum of three (3) conceptual alternatives reflecting variety in finish materials, decor scheme, color, texture, etc., at the Preliminary Documents Submittal. To appropriately assess the alternatives, develop a methodology and ranking system reflecting the advantages and disadvantages of each scheme and materials selected. Use the developed methodology on which to base the final recommendation. The developed methodology shall include rating criteria such as field observations and findings, interviews, material characteristics, material behavior, functional influences, etc. Present these concepts as a means of obtaining approval of the appearance features. The number of presentations will be defined in the TO.

3.4.3. Work Requirements: The FIRM’s design services shall be performed in the phases as shown below. Normal Government review time of submittals from each phase shall be from seven (7) to fourteen (14) calendar days, as indicated in the task order SOW, and will be accounted for in the proposed task order schedule. All drawing submittals shall be 34” X 22” (ANSI Size D), or half size 11” x 17” (ANSI Size B), or electronic or combination as specified in the TO.

3.4.3.1. Pre-Design Conference: Will be held before any design work on a TO is initiated, unless otherwise stated in TO. Investigative surveys, with reports, may be required, but not limited to the following:

3.4.3.1.1. Building, and/or site, survey to gather information, such as photos, dimensions and etc. on existing conditions.

3.4.3.1.2. Perform a fire protection flow test and provide a report, Per UFC 3-600-01, Section 4-1.3, to determine fire protection system requirements.

3.4.3.1.3. Perform a site land survey, to locate existing utilities, key features and establish horizontal and vertical conditions and provide an existing site plan depicting this information.

3.4.3.1.4. Perform environmental, hazardous materials, surveys sampling for materials such as, asbestos containing materials, lead based paint, mercury, PCB’s, CFC’s and chlordane in soils, along with a subsequent report of the findings. The FIRM shall include a copy of this report in the Specifications, and (based on finding of positive test results) provide a specification section governing the requirements for abatement of these materials.

3.4.3.1.5. Geotechnical soils survey, procuring soil samples and testing. Provide report with the findings and recommendations for design of foundations, pavements, drainage and etc. for the site.

4. PREPARATION OF EACH LEVEL OF DESIGN

4.1. Each level of design, i.e. 15%, 35%, 65%, & 100% shall be governed by Chapters 4 through 20 of Attachment 5, Design Submission Requirements Manual as it pertains to Design Analysis, Cost Estimation, Drawings, and Specifications.

4.1.1. All requirements shall be localized, i.e. substitute 366 CONS Contracting Officer or 366 CES Project Manager as appropriate for USACE references.

5. PREPARATION OF DRAWINGS:

5.1. Drawings:

5.1.1. Drawings will be prepared in accordance with attachments 1, 2, 3, & 4, or their current version as provided on the Whole Building Design guide website.

6. PREPARATION OF BID SCHEDULE:

Provide a bid schedule for each design project. Coordinate the bid schedule with the CO and include a complete list of bid items and instructions for bidding and award.

7. DESIGN POLICY AND CRITERIA:

7.1. Design Policy:

The Air Force will furnish basic design criteria to the FIRM from which they shall develop and produce the project documents as described below. Suggestions that will improve the operational functions, enhance appearance, and prove to be more economical and advantageous shall be made at the appropriate review conferences.

7.2. Design Instructions:

The design shall incorporate the requirements as discussed in the pre-proposal and site visit conferences and the requirements of the publications listed below. The FIRM shall protect all such data or correspondence that is marked "For Official Use Only" against unauthorized use. Upon request from the CO, all Air Force-Furnished materials shall be returned to the CO within 30 days. The FIRM will provide a recommended period of performance for the construction project.

7.3. Project Criteria:

The project design shall conform to the following criteria and applicable standards in effect at the time of the TO (unless noted otherwise in the TO SOW). Technical publications and references that govern the design work under this contract shall include, but are not limited to, the current (or latest) edition of the following:

7.3.1. A-E's shall use all Unified Facilities Criteria (UFC's), Air Force Instructions (AFI's) and Engineering Technical Letters (ETL's), as well as all applicable Federal, State and local standards and codes, that are relevant to the work being performed.

7.3.2. UFC 1-200-01, General Building Requirements, provides basic information on applicable codes to be used on most A-E design projects and is a good starting point for identifying necessary standards, codes and reference documents.

7.3.3. Installation Facility Standards for Mountain Home Air Force Base, Idaho provides installation level design guidance. The use of this document shall be coordinated with the base level design project managers.

7.3.4. Whenever evaluation and/or design of standby power generators is required for a facility, the FIRM shall comply with the requirements of Engineering Technical Letter ETL 13-4 (current edition).

7.4. GOVERNMENT FURNISHED INFORMATION AND MATERIALS:

Information and materials will be furnished to the FIRM by the Government for inclusion or incorporation in the Specifications and the execution of the project work, which may…