AE Service IDIQ PWS.pdf

DEPARTMENT OF COMMERCE

SHARED SERVICES PROCUREMENT OFFICE

PERFORMANCE WORK STATEMENT

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PERFORMANCE WORK STATEMENT:

ARCHITECT/ENGINEERING (A-E) SERVICES

IDIQ CONTRACT PLANNING

FOR

OFFICE OF FACILITIES AND

ENVIRONMENTAL QUALITY

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1.0 Task Order Overview

This procurement will result in up to three (3) Firm Fixed Price (FFP) Indefinite-Delivery- Indefinite-Quantity (IDIQ) contracts, for multi‐discipline A‐E services for planning, studies/assessments, and/or design of renovation projects. The requirement of the Architect-Engineer (A-E) IDIQ is to provide professional architectural and engineering design services and technical advisory support to assist the Government in the planning design, and development of facility and infrastructure projects. Projects may include single or multiple disciplines, such as: structural, civil, mechanical, plumbing, electrical, architectural, planning, environmental, fire protection, and cost estimating. The types of projects may include, interior building renovations, failure investigation including destructive and non‐destructive testing, structural engineering investigations, utility systems including sanitary and storm, water systems, storm water management, electrical and mechanical design for renovations.

2.0 Background

The Department of Commerce in Washington, DC, is seeking Firm Fixed Price (FFP) Indefinite-Delivery-Indefinite-Quantity (IDIQ) contracts for multi-discipline Architect- Engineer (A-E) services specifically tailored to the historic Herbert C. Hoover Building (HCHB). This initiative aims to address the renovation needs of the HCHB, a building of historical significance central to the DOC mission. The contracts cover planning, assessments, and design services for various spaces within the HCHB, preserving its historical integrity while enhancing safety and quality.

2.1 Objective

This contract is for A-E design services in support of various projects at the Department of Commerce (DOC), Herbert C Hoover Building (HCHB). Projects will require multi-disciplinary engineering services in support of the DOC mission. Building Management Division (BMD), as part of the Office of Facilities and Environmental Quality (OFEQ), provides routine and emergency repair services to maintain and operate the HCHB heating, ventilation, cooling, steam, electrical, plumbing and elevator systems.

3.0 Requirement

3.1. The A-E firm shall provide all labor and materials to provide facility planning and design services for sustainment/renovation/modernization projects. The A-E services shall include work in areas such as planning studies, developing of requirements, preparing engineering evaluations, project scope, unit guidance or parametric cost estimating, cost valuation surveying, development of alternatives and economic analysis, utilities, access, constraints and identification of environmental issues, 3 | P a g e recommendations on potential utilities impacts, sustainable features, and may require enhancement of previously prepared basic documentation. All such support shall be accomplished in strict accordance with all DOC and GSA standards, processes, and procedures. Architectural and engineering requirements will be identified in individual Delivery Orders.

3.2. A‐E services shall include, at the minimum:

3.2.1. Facility planning and project development: Services shall include work such as preparing master plans, project/site plans for proposed facility/infrastructure projects. Facility planning may be requested for renovation, and repair projects.

3.2.2. Development of Design‐Bid‐ Build (DBB) packages: Services shall include preparation of drawings and specifications for renovation, addition, repair projects.

Design meetings with the government may be required in order to agree on design solution(s) that meet the government’s project requirements.

3.2.3. Development of Design‐Build (DB) Request for Proposal (RFP) packages:

Services shall include working with a construction manager as part of a design-build team to prepare drawings and specifications for renovation, additions, repair or new construction projects. Design meetings with the government may be required in order to agree on design-build solution(s) that meet the government’s project requirements.

3.2.4. Preparation of cost estimates using unit guidance and parametric cost estimating: Services shall include preparing cost estimates for renovation, repair construction projects based on prepared design documents.

3.2.5. Development of alternatives and economic analysis: Service shall include providing alternate design solutions and associated economic impacts for renovation, addition, repair construction projects.

3.2.6. Condition assessment: Services shall include performing studies of existing buildings and/or components of buildings to validate existing conditions that may then be used to inform future proposed design solutions. Site visits may be required to document existing facility/infrastructure conditions.

3.2.7. Field investigations (including utility and geotechnical): Services shall include conducting field surveys/investigations of existing sites, buildings or specific components of a building (i.e HVAC or electrical systems) in order to document current status of a facility’s infrastructure. The results of any field investigations may then be used to assist with the preparation of design documents for a particular project.

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3.2.8. Preparation of engineering evaluations: Services shall include performing engineering calculations and life cycle cost analysis to support structural, mechanical, electrical, plumbing or fire protection design solutions.

3.2.9. Incorporation of sustainable engineering design practices: Services shall include incorporation of design principles for renovation, addition, repair and/or new construction projects to support sustainable design solutions and/or LEED certification.

3.2.10. Consultations: Services shall include collaborating with other specialty design professionals to offer and propose design solutions required to respond to unique project requirements.

3.2.11. Energy computations: Services shall include preparation of energy calculations to verify proposed design solutions comply with required building codes, federal, state and/or local energy requirements.

3.2.12. Soil borings: Services shall include conducting soil boring testing in order to identify minimum design requirements for new construction projects or building additions.

3.2.13. Obtaining permits and regulatory approvals: Services shall include submitting design documents to local, state and/or federal jurisdictions for review and approval prior to proceeding with renovation/construction work, including coordinating with the General Services Administration (GSA) and the State Historic Preservation Officer (SHPO) for any necessary permits and approvals.

3.2.14. Environmental investigation and consultation: Services shall include providing design services required to meet environmental/EPA regulations on facility/infrastructure projects and providing consultation(s)/collaboration with the government to discuss acceptable environmental design alternatives and solutions.

3.2.15. Review of contractor submittals: Services shall include review of project submittals (such as product data or product samples) in order to validate proposed materials/products comply with design drawings and/or specifications.

3.2.16. Field consultation and inspection during construction: Services shall include responding to contractor RFI’s during construction in order to address design questions that may arise during construction/renovation projects.

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3.2.17. Commissioning: Services shall include supporting the commissioning process by attending commissioning meetings in order to validate engineered design solutions that are incorporated into the project in accordance with design specifications.

3.2.18. Operation and Maintenance Support Information (OMSI): Services shall include providing the government with O&M documentation and training, where applicable, based on the final design solution and construction.

3.2.19. As‐built drawing preparation: Services shall include updating design documents including drawings and specifications to accurately reflect construction field changes and document final as-built construction/renovation projects.

3.2.20. Functional Analysis Concept Development (FACD)/design charrette/other design and construction related workshops and meetings: Services shall require attendance at design meetings to collaborate with government representatives to consider design options and build consensus regarding preferred design solution(s).

4.0 Place of Performance

Contractor support shall be performed at the Herbert C. Hoover Building, Department of Commerce, 1401 Constitution Ave, NW Washington, DC 20230.

5.0 Period of Performance

The total period of performance with all options exercised is 5 years from the date of award, comprised of one (1) 12-month base year with four (4), 12-month option periods.

6.0 GENERAL REQUIREMENTS

6.1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform this requirement.

6.2. The Contractor shall monitor performance in accordance with the approved Quality Control Plan (QCP). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which they will ensure work complies with the requirements of the IDIQ contract.

6.3. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Performance of Work

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Statement (PWS). When hiring personnel, the Contractor shall consider the stability and continuity of the workforce are essential.

6.4. The Contractor is responsible for and shall ensure all staff is properly trained and hold the appropriate credentials as required for the services being performed.

6.5. Normal working hours are Monday through Friday, 0600 to 1700. Work shall not occur outside those hours unless previously approved by the Contracting Officer or specified in each task order against the IDIQ contract. In the event that Government schedules interfere with the Contractor’s planned work schedule, and that interference will cause a delay in schedule or increase in price, notify the Contracting Officer or Contracting Officer Representative immediately.

6.6. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. The Contractor shall not use GFP/E/I for any purposes other than official Government business as performed under each task order against the IDIQ contract. At the close of each work period, government facilities, equipment, and materials shall be secured.

7.0 TASK ORDER RATE SUBMITTAL REQUIREMENTS

7.1 After contract is awarded, contractor must provide a comprehensive breakdown of project discipline rates, specifying hourly and daily measurements for multi-discipline services, including but not limited to architectural, structural, electrical, mechanical, fire protection and related fields. All associated costs, including labor, overhead, and administration, must be detailed. Utilize a standard spreadsheet format (e.g., Excel) and provide supporting documentation.

7.2 This document will serve as the prescribed format for rate submittals in all task orders. Adherence to the specified submission deadline is mandatory, with regular updates essential to maintain accuracy throughout the project. This commitment ensures transparency and precision in financial documentation for effective project management and resource allocation.

8.0 TASK ORDER PROPOSAL REQUIREMENTS

8.1 The Contractor is obligated to provide a proposal for each specific task order, offering a detailed description of the work requirements and a breakdown of cost analysis within the confines of the IDIQ contract.

8.2 The Government will assess and approve the proposal, retaining the option to enter negotiations for a fair and reasonable price for each task order. The Contractor

7 | P a g e must be prepared to furnish supporting documentation and present a rationale for justification during negotiation sessions.

9.0 SAFETY REQUIREMENTS

9.1. The Contractor will comply with all applicable Federal, State, local and District of Columbia regulations pertaining to their work including but not limited to:

Government Contract regulation, Department policy/requirement, worker protection, and environmental compliance. If multiple regulations are applicable then, the most stringent should be applied. Established policies, directives, and guidance relating to safe operating practices and personnel safety are mandatory and shall be complied with at all times. The Contractor shall monitor all work activities and personnel to ensure strict adherence and compliance to applicable standard operating procedures, safety and handling of hazardous materials. The Contractor will immediately correct any identified non-compliance issue. The Contractor shall address and comply with all applicable workplace and work environment conditions for compliance with the intent and letter of Federal, State, local and DOC Occupational Safety and Health laws and regulations, policies, and practices.

9.3. All operations are subject to DOC safety inspections. The Contractor shall support DOC annual safety and environmental facility audits and data collection efforts. The Contractor shall be responsible to correct any deficiencies noted in the annual inspection.

10.0 ENVIRONMENTAL AND HAZARDOUS MATERIALS HANDLING

10.1. The Contractor, suppliers, and subcontractors shall comply with all certifications, licensing, and training requirements for all federal, state, and local laws and regulations with respect to the handling of hazardous materials.

10.2. Asbestos and lead‐based paint assessments may be required on this contract to determine the presence of hazardous material during demolition or at utility points of connections. Work on and around waterfront structures, including under deck and underwater, and work in confined spaces may be required in this contract. The Contractor shall be able to accept work that involves asbestos, lead paint, Poly‐ Chlorinated Biphenyls (PCB)s, and other hazardous materials, work on and under waterfront structures, and in confined spaces.

11.0 SECURITY REQUIREMENTS

11.1. The Contractor shall comply with the requirements of DOC instructions / manual regarding performance in Government facilities. All persons engaged in work while on Government property shall be subject to search of their persons (no bodily search)

8 | P a g e and vehicles at any time by the Government and shall report any known or suspected security violations to the Project Manager Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor. However, when the Government directs, the Contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct.

All Contractor personnel engaged in work while on Government property shall be subject to the Standards of Conduct contained in the Department of Commerce Summary of Ethics Rules (see appendix A).

11.2. Portable Electronic Devices (PEDs)

11.2.1. Non-government and/or personally owned portable electronic devices (PEDs) are prohibited in all DOC SECURED spaces within the HCHB building. The Contractor shall ensure the onsite personnel remain compliant with this PED policy. DOC instruction defines PEDs as the following: any electronic device designed to be easily transported, with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PEDs include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, recordable CDs, DVDs, MP3 players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard dish drives, and floppy diskettes.

11.2.2. PEDs belonging to an external organization shall not be connected to DOC networks or infrastructure without prior approval from the DOC Information Assurance and Compliance Branch.

11.2.3. Personally owned hardware or software shall not be connected or introduced to any DOC hardware, network or information system infrastructure.

11.3. Electronic Spillages

11.3.1. Electronic spillages (ES) are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system (IS), media or hardcopy document possessing insufficient security controls to protect the data at the required classification level, thus posing a risk to national security (e.g., sensitive compartmented information (SCI) onto collateral, Secret onto Unclassified, etc.). The Contractor's performance as it relates to ES will be evaluated by the Government. ES reflects on the overall security posture of the Government and a lack of attention to detail regarding the handling of classified information of IS security discipline and will be reflected in the Contractor's performance rating. If a Contractor is determined to be

9 | P a g e responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation will be charged to the Contractor.

11.3.2. DOC Command Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the Department of Commerce security classification polices. Security Office will identify the Contractor facility and contract number associated with all electronic spillages during the investigation that involve Contractor support. The Security Office will notify the Contracts Division of the Contractor facility name and contract number, incident specifics and associated costs for cleanup. The Contracting Officer will be responsible for working with the Contractor Facility to capture the costs incurred during the spillage clean up. The Contractor is also responsible for taking Information Security Awareness training annually, via their Facility Security Officer (FSO), as part of the mandatory training requirements.

11.4. Operations Security (OPSEC)

In accordance with specific task order, Contractors and Subcontractors personnel shall be required to complete the Government-sponsored and administered Operations Security (OPSEC) training. In addition, all Contractors should be aware of the Critical Information List (CIL) for the organization they are supporting as well as the OPSEC plan for DOC. Upon contract award, all identified Contractors (including Subcontractors) shall sign a Contractor's conformance statement and submit it to the DOC COR named in block 13 of the attached DD-254 thereby acknowledging that they will meet the requirements of this contract. The COR shall contact their Department Training Coordinator to schedule key employees to attend the Government- sponsored OPSEC training. The Contractor must immediately notify the Government upon the discovery of any nonconformance with the OPSEC Plan.

11.5. Access to Facilities, Physical Security

The Contractor is responsible for safeguarding all Government property provided for contractor use. At the end of each work period, all facilities, equipment, and materials utilized under this contract shall be secured.

11.6. Privacy Program Training

Privacy Program Training. Privacy training is mandatory for all DOC personnel (military, civilian, and contractor) and must be completed annually. The Contractor is responsible for ensuring individual annual privacy training requirements are met.

11.7. Contractor’s Personnel Roster

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The Contractor shall submit a list of non-key employees working on the project within 10 days of task order award to the Contracting Officer. This list shall include each employee's name, and work assignment. In emergency situations and cases of adverse actions where sufficient time to provide notice is not possible, the Contractor shall submit the required information regarding the change in writing to the Contracting Officer Representative (COR) not later than 24 hours after the replacement employee is on board.

12.0 REGULATIONS

12.1. All work performed under this contract shall be performed following applicable Government plans, standards, policies, and processes. The Contractor shall maintain all professional architect and engineering licenses required by local, state and federal laws throughout the duration of the contract in order to perform the design services requested. The Contractor shall generate plans for specific tasks consistent with the Government master schedule for product development to include scoping of the task, schedule development and preparation of workload estimates. The Contractor’s activities shall conform to the systems test and operations environment and standards including all updates, improvements and additions to these process documents made over the life of the order. The Contractor shall utilize the latest GSA P100 Facilities Standards for facilities and infrastructure construction and modification. All documentation shall be developed within the software environment specified by the Government, Microsoft Office toolset and other specific tools and environments as stipulated in the documentation herein. Deviations from these processes, policies and procedures are not authorized without advance approval by the COR.

12.2. Contractor Personnel

12.2.1. The Contractor shall employ a sufficient number of qualified personnel to adequately perform and oversee all work under this contract. When work is performed, the assigned Lead (i.e. Superintendent, Supervisor, Foreman, Safety Officer, etc.) or an appointed alternate shall be available as a liaison for the Government. Any appointed alternate shall be authorized to act on behalf of the Contractor.

12.2.2. The Contractor shall provide capable personnel with qualifications, experience levels, and necessary licenses, certifications, and training required by Federal, State, and Local laws and regulations.

12.3. Employee Equipment

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Contractor shall provide all required Personal Protective Equipment (PPE) and any special equipment required for safe and timely completion of projects. The Government Safey Officer will have an option to randomly examinate and approve safety items prior to use (example: safety harness for fall protection).

12.4. Employee Requirements

12.4.1. The Contractor shall ensure that the employees and Sub-contractor employees have current, valid licenses, and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the Contractor’s expense. Training necessary to ensure that personnel performing under this contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor. The Contractor shall ensure manufacturer certified maintenance personnel perform maintenance and repair on critical systems in accordance with this Performance of Work Statement (PWS).

12.4.2. As defined in the GSA P100 Facilities Standards, this contract requires the services of a licensed fire protection engineer or Consultant. The fire protection engineer team or subcontractor must have three consecutive years directly involved in fire protection engineering and life safety applicable to the specific project.

12.4.3. All engineering and design services shall comply with the regulatory guidelines outlined in the General Services Administration (GSA) P100. These guidelines stipulate several critical compliance requirements, including verifying the qualifications and experience of service providers, adherence to codes and standards, implementation of comprehensive quality control and assurance programs, compliance with safety and environmental regulations, and meeting all contract administration requirements. Therefore, it is imperative for federal agencies to incorporate these compliance requirements into their engineering and design service contracts to ensure that the services delivered meet all necessary regulatory standards.

12.4.4. Key Personnel shall include, at a minimum, the following disciplines:

• Project Manager

• Senior Architect

• Senior Civil Engineer

• Senior Structural Engineer

• Senior Mechanical EngineerSenior Plumbing Engineer

• Senior Electrical Engineer

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• Senior Quality Control Manager

• Senior Fire Protection Engineer

• Senior Environment Engineer

• Cost Estimator

• Historic Preservation Architect

• BIM/CADD Manager

• Commissioning Authority

• Note: Task orders may specific additional discipline leads (e.g.

Security/Telecommunications, Controls BAS) based on project scope.

12.5. Employee Conduct

12.5.1. The Project Manager has authority to refuse access to any person working under this contract for reasons of misconduct, security, or if found to be or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent (ref. 18 U.S.C.1382 (1972)). Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor.

However, when the Government directs, the Contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct. All Contractor personnel engaged in work while on Government property shall be subject to the Standards of Conduct contained in the United States Department of Commerce Summary of Ethics Rules, version 2022. All persons engaged in work while on Government property shall be subject to search of their persons (no bodily searches) and vehicles at any time by the Government and shall report any known or suspected security violations to the appropriate Security Department.

12.5.2. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

12.5.3. Contractor and subcontract personnel performing work under teach task order against the IDIQ contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever he/she becomes aware that

13 | P a g e such access or participation may result in any actual or potential OCI, and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO. In the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may employ other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

12.6. Employee Required Training

Hazard Communication (HAZCOM) certification is mandatory for all Contractor and Subcontractor personnel who will enter Government spaces or perform field work (site investigations, surveys, construction‑phase support), including Key Personnel who supervise or direct such activities. Office‑only staff who do not enter Government spaces are exempt from HAZCOM. Task Orders may require additional training mandated by DOC. Examples include but are not limited to Anti- Terrorism Training, Annual DOC environmental awareness, Privacy Training, and Information Assurance Training. Personnel performing work under this contract shall have current, valid certifications and training necessary to perform their functions in Government facilities.

13.0 REPORTS AND DELIVERABLES

13.1. Contractor’s Personnel Roster

The Contractor shall submit a list of all employees working on the project to the Contracting Officer. This list shall include each employee's name, and work assignment. In emergency situations and cases of adverse actions where sufficient time to provide notice is not possible, the Contractor shall submit the required information regarding the change in writing to the Contracting Officer Representative (COR) not later than 24 hours after the replacement employee is on board.

13.2. Task Order Status Reports

13.2.1. The Contractor shall be required to submit either a Monthly, Bi-weekly, or Weekly Status Report, as specified in each task order against the IDIQ contract.

The report should comprehensively address project density, highlighting major impacts, issues encountered, and proposed steps for issue resolution.

Additionally, the report should include recommendations for enhancing operational efficiencies, effectiveness, quality, and overall customer experience.

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13.2.2. Specific deliverable documentation will be defined in individual task orders.

Additional requirements may be solicited and documented via revisions to technical specifications as directed by individual Delivery Orders and change requests as approved by the Government. The delivery schedule and quantity of systems to be produced will be specified in individual Delivery Orders. The task orders may be revised by the Government to update the delivery schedule and quantities to meet emergent Government objectives, to include quick reaction operational requirements.

13.3. The Contractor shall attend progress meetings requested by the contracting activity or task order administration. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will inform the Contractor of how the government views the Contractor's performance and the Contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

14.0 TRAVEL

Travel ☐ is ☒ is not required under this IDIQ contract.

If required, the Contractor shall travel as approved by the designated TM or COR during the performance on a task order basis against this IDIQ contract to attend meetings, conferences or conduct other official business covered on a task order basis against this IDIQ contract. Authorized travel is reimbursable in accordance with the contract. The Contractor shall ensure adequate funding is available for costs of travel prior to incurring costs.

15.0 DATA RIGHTS

The Government has unlimited rights to all documents/material produced under a task order against the IDIQ contract. All documents and materials, to include the source code of any software produced under this contract, shall be Government owned and the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

16.0 GOVERNMENT FURNISHED RESOURCE AND INFORMATION

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16.1. If available, the Government may provide as-built documentation of existing facilities for use by the A-E firm in order to support the Contractor’s work. The Government does not have documentation for all existing facilities and any information provided to the A-E firm by the government is intended to be used for information purposes only. The A-E will be responsible for conducting their own site investigations and documenting/verifying existing conditions for all projects.

16.2. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. The Contractor shall not use GFP/E/I for any purposes other than official Government business as performed under each task order against this IDIQ contract

17.0 Conflicts of Interest

Contractor and subcontract personnel performing work under this task order may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever he/she becomes aware that such access or participation may result in any actual or potential OCI and may merit the submittal of a plan to the CO to avoid or mitigate any such OCI. This mitigation plan would be determined to be acceptable solely at the discretion of the CO. In the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may employ other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

18.0 Reports and Deliverables

18.1 The Contractor shall attend progress meetings requested by the contracting activity or task order administration. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

18.2 Additional Reports and Deliverables Requirement

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18.2.1 The Architect/Engineer (A/E) shall furnish all professional services, reports, calculations, analyses, studies, drawings, specifications, cost estimates, schedules, narratives, and supporting documentation necessary to fully accomplish the requirements per each Task Order. The A/E shall provide all deliverables required to support the planning, investigation, design, review, bidding, construction, commissioning, and project close-out phases, whether or not each individual item is specifically identified in this PWS or per specific Task Order.

18.2.2 Deliverables shall include, at the minimum, design narratives, basis-of-design reports, value engineering report and cost-saving proposals, technical studies, code compliance documentation, life-cycle cost analyses, value engineering documentation, utility and capacity analyses, coordination studies, phasing plans, outage or shutdown plans, temporary utility plans, commissioning documentation, cost estimates at required design stages, risk register identifying design and submittal processes, accident prevention plan (APP) and activity hazard analyses (AHA) for field activities, commissioning plan; functional test procedures; and commissioning reports, historic preservation documentation, specifications in applicable Government format, drawings in approved CAD/BIM format, and written responses to Government review comments.

18.2.3 The A/E shall ensure that all work products comply with all applicable National, State, and local codes and regulations, and with the latest editions of governing criteria, including but not limited to GSA design standards, National Fire Protection Association (NFPA) codes, International Building Code (IBC), National Electrical Code (NEC), and other criteria identified in the Task Order.

18.2.4 The A/E shall prepare and submit all required documentation in accordance with the design phase requirements specified in the Task Order, including concept, schematic, design development, 35 percent, 65 percent, 95 percent, 100 percent, and final submission stages, as applicable. Each submission shall include all supporting documentation necessary for a complete technical review and shall incorporate resolution of prior review comments.

18.2.5 The A/E shall provide all additional reports, analyses, drawings, specifications, calculations, cost data, schedules, and other supporting information as may be required by the Contracting Officer or Contracting Officer’s Representative to verify technical adequacy, ensure compliance with Government standards, support project approval, facilitate construction, or resolve field conditions. No separate compensation shall be due for such additional deliverables when they are reasonably required to complete the work of the Task Order.

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18.2.6 All deliverables shall be prepared under the responsible charge of licensed professionals registered in the appropriate discipline and shall be signed and sealed when required by law, regulation, or Task Order requirements.

18.2.7 Failure to provide complete and coordinated deliverables acceptable to the Government shall require correction and resubmittal by the A/E at no additional cost to the Government.

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19.0 Attachment/Technical Exhibit List

19.1 Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

19.2 Attachment 2/Technical Exhibit 2 - Deliverables Schedule

19.3 United States Department of Commerce summary of ethics rules 2022

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TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Performance Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Provide all required reports, studies, calculations, drawings, specifications, and supporting documentation necessary to complete the Task Order.

All deliverables shall be complete, accurate, coordinated, and compliant with Task Order requirements and applicable codes and standards.

100% of required deliverables submitted by required design phase with no critical deficiencies that prevent technical review or project progress.

Government technical review, submittal review, COR/CO evaluation.

PRS # 2

Submit additional reports and deliverables required by the Task Order, Government review comments, or technical requirements not explicitly listed in the base scope.

Contractor shall provide all additional documentation necessary to support design approval and project close-out without requiring contract modification when within scope.

All requested additional deliverables provided within required schedule and technically acceptable to the Government.

Review of submittals, meeting minutes, comment logs.

PRS # 3

Provide design phase submittals (Concept, Schematic, 35%, 65%, 95%, 100%, Final) with complete supporting documentation.

Each design submission shall include narratives, calculations, cost estimates, drawings, specifications, and responses to previous review comments.

No design phase submission shall be missing required documents or responses needed for Government approval.

Design review meetings, comment tracking, submittal checklist.

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PRS # 4

Ensure all deliverables comply with applicable Federal, State, and local codes and Government design criteria.

All documents shall meet current code requirements and agency standards without major corrections required after review.

No more than minor corrections required;

no life-safety, code, or mission-critical violations.

Technical review, code compliance review.

PRS # 5

Provide timely responses to Government review comments and requested revisions.

Contractor shall respond to all review comments and provide corrected documents within the required timeframe.

Responses submitted within schedule;

corrections fully address Government comments.

Comment resolution log, resubmittal review.

PRS # 6

Provide signed and sealed documents prepared under responsible charge of licensed professionals when required.

All final calculations, drawings, and specifications requiring professional certification shall be signed and sealed.

100% of required sealed documents provided prior to final acceptance.

Document review.

PRS # 7

Provide supporting documentation required for bidding, construction, commissioning, and close-out.

Contractor shall provide all documents needed to support solicitation, construction execution, and project completion.

No missing documentation that delays procurement, or acceptance.

Contract file review, CO/COR verification.

PRS # 8

Correct deficiencies in deliverables at no additional cost when required to meet Task Order requirements.

Contractor shall revise and resubmit documents until acceptable to the Government.

Corrections completed within required timeframe with no impact to project schedule.

Submittal tracking, schedule review.

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TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To Meeting Report/Minutes

2 days after each meeting

1 electronic copy

MS Office or PDF formats

TM, COR, CO

Project Management Plan / Schedule

Once per Task Order, updated as required

1 electronic copy

MS Office, PDF formats, or Excel

COR, CO

Basis of Design / Design Narrative

Each design phase (Concept, 35%, 65%, 95%, Final)

1 electronic copy

MS Office or

COR

Engineering Calculations / Analysis

Each design phase as required

1 electronic copy

Drawings (Design Submittals)

Each design phase

1 electronic copy

CAD / BIM /

PDF

COR

Specifications Each design as required

1 electronic copy

Word / PDF / SpecsIntact / UFGS format

COR

Cost Estimates Each design as required

1 electronic copy

Excel / PDF COR

Code Compliance / Technical Reports

As required per design phase

1 electronic copy

Review Comment Responses

Each review cycle

1 electronic copy

Outage / Phasing / Temporary Utility Plans

When required by Task Order

1 electronic copy

MS Office, PDF

/ CAD

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Deliverable Frequency # of Copies Medium/Format Submit To Studies (Arc flash, load, utility, structural, energy, etc.)

When required

1 electronic copy

Final Signed and Sealed Documents

Final submission

Electronic + hard copy if required

PDF with seal CO, COR

Record / As-Built Drawing Review

As required 1 electronic copy

PDF / CAD COR

Additional Reports / Deliverables Required by Task Order

As required As required As required CO, COR

TECHNICAL EXHIBIT 1