AE Construction and oversight.docx

U.S. Consulate General, Cape Town Request for QualificationsNOTICE ISSUE DATE: July 11, 2025 SUBMISSIONS DUE: July 25, 2025, by 10:00

SUBJECT: Request for Qualifications (RFQ) – Architect/Engineer (A/E) Services for Construction Oversight and Quality Assurance of Housing Development.

The U.S. Consulate General Cape Town requires the services of a qualified Architect/Engineer (A/E) firm to provide third-party construction oversight and quality assurance for a housing project located in the southern suburbs of Cape Town.

1. Scope of Work: The contractor will assist in reviewing developer design plans, conduct site inspections during the approximately 24-month construction period, verify compliance with international and local building codes, monitor construction progress and quality, review submittals, and provide periodic reporting including a final report.

Services will include:

· Provide third-party construction oversight for four housing units.

· Conduct review of developer plans, permits, and construction documentation to verify compliance with International Building Code (IBC) and South African building regulations.

· Perform up to 50 on-site construction inspections over the estimated 24-month construction period.

· Monitor and document construction progress, quality, and developer adherence to design intent and material specifications.

· Identify, document, and track deficiencies through resolution.

· Review submittals including test results (e.g., soil density, concrete mix) as directed by the U.S. Government.

· Evaluate structural, seismic, fire safety, accessibility, and life safety features.

· Submit:

· Preliminary inspection report (within 21 days of engagement)

· Bi-weekly construction monitoring reports

· Final comprehensive report upon substantial completion.

· Ensure all communication and deliverables are provided in English.

· Coordinate closely with the U.S. Consulate General’s Contracting Officer Representative (COR) throughout the project.

Please refer to the attached detailed Statement of Work (SOW), which outlines the full scope of services required and should serve as the basis for your qualifications submission

2. Contract Details. This procurement is being conducted under the Short Selection Process specified in FAR 36.602-5, as the anticipated contract value is below the Simplified Acquisition Threshold (SAT). Under this process, the Government will evaluate responses based on demonstrated qualifications, relevant experience, and the proposed team’s expertise. Price will not be a factor in the initial evaluation. Following evaluation, the Government will enter into negotiations with the most highly qualified offeror to determine fair and reasonable pricing in accordance with the Brooks Act and FAR Subpart 36.6.

3. Interested Vendors.

Vendors active in the Architecture and Engineering (A/E) industry, with demonstrated experience in residential construction oversight, are invited to submit their interest. Vendors must have a proven track record of providing third-party construction inspection services for projects of similar scale and complexity within the past five years. A minimum of three contactable references must be included with the submission.

Submissions must also include the technical qualifications of the proposed personnel, including registration or licensure as an architect or engineer (as applicable), and qualifications of supporting specialists such as structural, mechanical, electrical, and civil engineers. Experience with both international (IBC) and local building codes is required.

Submission Requirements

· A completed SF330 form

· Company profiles and qualification submissions must be submitted electronically and in English and will be reviewed for technical acceptability

· A cover letter with firm name, Unique Entity ID (UEI), and contact information

· Description of firm’s experience with residential construction oversight and familiarity with international and host country building codes

· Resumes and certifications/licenses of key team members, including the lead architect or engineer

· At least three references for relevant projects in the past five years

· Sample reports or deliverables from past oversight/inspection work (optional but encouraged)

· Offerors are strictly prohibited from including any pricing information with their qualification submissions; inclusion of cost data may render the submission non-compliant and subject to rejection

· U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) - It is compulsory for the successful offeror to complete the attached “NDAA Certificate for Vendor Compliance” – Please complete page 1 and tick the applicable boxes on pages 2 and 4 and include it with your submission

· EO Compliance Certification (Executive Order 14173): Vendors must confirm compliance with applicable U.S. anti-discrimination laws by ticking both boxes and completing the representation section, signed by an authorized representative

· Your submission must indicate our reference number: Request for qualifications for qualified Architect/Engineer (A/E) firm to provide third-party construction oversight and quality assurance – 19SF2025Q0006

· All prospective firms must be registered in the System for Award Management (SAM.gov) and must not be listed on the U.S. Government’s excluded parties list (i.e., not debarred, suspended, or otherwise ineligible for federal contracts) in accordance with FAR 4.1102 and FAR 9.405. Vendors will be verified in SAM prior to the award. Failure to meet these eligibility criteria may result in disqualification

· As a Diplomatic Mission, we represent the U.S. Government and are unable to sign firm-provided contracts, credit applications, or Terms & Conditions (Ts&Cs).

· By submitting an offer, you agree to waive any terms that may contrast with the language herein

4. SF330 Submission Format and Instructions Offerors shall complete the following parts of the Standard Form 330 (SF330) to demonstrate their qualifications for this Architect/Engineer requirement:

· Part I, Sections A–F and H: These sections should describe your proposed team, key personnel, and relevant project experience. Focus on residential construction oversight and similar work within the last five years.

· Part I, Section E (Resumes): Provide resumes for the lead architect/engineer and other key personnel. Include current licensure, relevant experience, and role in this project.

· Part I, Section F (Example Projects): Include up to five similar projects, clearly indicating the scope of work performed and client references.

· Part I, Section H (Additional Information): Highlight any other relevant expertise, local knowledge, or specialized services your firm offers.

· Part II: Submit a separate SF330 Part II form for each participating firm (prime and any subcontractors).

The SF330 form is available for download at:

https://www.gsa.gov/forms-library/architect-engineer-qualifications Do not include any pricing information. Cost proposals will be requested only from the most highly qualified firm in accordance with FAR Subpart 36.6 and the Brooks Act.

5. Selection Process. The Government will evaluate all Statements of Qualifications in accordance with the following weighted criteria:

1. Professional qualifications necessary for satisfactory performance of required services. (40%)

2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (20%)

3. Capacity to accomplish the work in the required time. (10%)

4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (10%)

5. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. (10%)

6. Acceptability under other appropriate evaluation criteria. (10%) The most highly qualified firm will be invited to enter into negotiations for a firm-fixed price contract. If agreement cannot be reached, the Government will move to the next most qualified firm. Please note that only the U.S. Government Contracting Officer (CO) is authorized to negotiate, commit, or award contracts on behalf of the Government. No discussions regarding pricing, scope, or contract terms shall be considered binding unless they are conducted or approved in writing by the Contracting Officer.

6. Payment terms. The U.S. Consulate will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for this in your price. Payment will be made via EFT into the company’s bank account, within 30 days of delivery of goods/services and receipt of proper Invoice, not before. *Note: Advance or deposit payments are not permitted. Progress payments are authorized under this requirement.

*Note: Procurement Staff will send confirmation of your request within 4 business days of receipt. If you do not receive a confirmation, you must assume your request was not received, and are encouraged to send the message again, and follow up with a call to the Procurement Staff (on/before the deadline) to ensure your request is received.

Contact Information - U.S. Consulate General Procurement Section Procurement Agent: Natheer Ford Contracting Officer: Kristin Braden email: capetown_quotation@state.gov Telephone: +27 (0)21-702-7300

SENSITIVE BUT UNCLASSIFIED

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