AE_Announcement.pdf

INTRODUCTION

This is a notice only for submission of Architect-Engineering qualifications packages, SF 330. This is not a request for proposals. There is no solicitation, specifications, or drawings associated with this notice.

DESCRIPTION

The 31st Contracting Squadron requires an Indefinite Delivery Indefinite Quantity (IDIQ) Contract vehicle to provide

Title I, Title II, and Other Architect & Engineering (A-E) Services to support Aviano Air Force Base and Geographical

Separated Units (GSU) located within the Italian territory. The IDIQ contract will be utilized to support facility sustainment, restoration, modernization and sporadically new construction projects for the 31st Fighter Wing and all mission partners.

A complete list of tasks and details of the services to be provided under the contract are listed in the Performance requirements attached to this announcement. Projects will vary by type, scope, and complexity requiring the use of various and multiple design disciplines and related technical services.

The intent is to establish a pool of Multiple Award Task Order Contracts (MATOCs) to provide services as listed in

Performance requirements attached to this announcement.

The selection process will be conducted in accordance with the Selection of Architects and Engineers Statute (40

U.S.C. Chapter 11), Revolutionary FAR Overhaul (RFO) Subpart 36.2 and Revolutionary Defense Federal

Acquisition Regulation Supplement (R-DFARS) Subpart 236.2.

Firms will be selected based on demonstrated competence and qualifications for their required A-E services.

The North American Industry Classification System (NAICS) code for this action is 541310 Architecture, Engineering, and Related Services.

This announcement is being solicited as full and open competition and is open to all A-E firms regardless of size.

The Government intends to award approximately four (4) contracts with a total shared capacity of $9,900,000. The period of performance for all contracts will consist of one (1) base year, plus four (4) option years for a total maximum period of 5 years.

Consultant, joint ventures or complete in-house capability are acceptable.

Firms who are offering as a Joint Venture (JV) should include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement will result in the firm’s elimination from further evaluation.

TASK ORDER LIMITATIONS

The Government makes no representation as to the number of task orders or the actual amount of work to be ordered.

Contractors are not guaranteed work in excess of the minimum guarantee of $2,500 that will be awarded as the first

Task Order against this MATOC (concurrently with the basic contract award) and will require each awardee to attend a half (½) day Post-Award conference, which is likely to be virtual but could also occur in person at Aviano Air Base, Italy.

The Task order limitation will be a minimum of $ 2,500.00 and a maximum of $ 1,000,000.00, subject to the conditions set in RFO 52.216-19.

Task orders under these contracts will be Firm Fixed Price (FFP).

The estimated start date for projects under this contract is September 2026.

EVALUATION CRITERIA AND SELECTION PROCESS

Evaluation and selection will be made to the most highly qualified firm based upon evaluation of the criteria stated herein. Failure to comply with the instructions, providing incomplete information, missing of requested data, providing inaccessible point of contacts or invalid phone numbers may affect the firm’s evaluation or disqualify the firm from further consideration.

Responses failing to respond or provide complete information for each factor as required by this announcement will be determined non-compliant and will be removed from further consideration.

The source selection factors for this procurement are listed below. Factors 1 through 4 are primary.

Factors 1,2 and 3 are of equal importance, Factor 4 is less important

Factors 5 and 6 are secondary and will only be used as a discriminator factor among technically equal Offeror’s.

This office will evaluate proposals and assign points for each criteria using the ranges as per below paragraph.

An overall scoring for each company will also be applied after all ratings for each factor have been assigned.

The total overall scoring will drive the Government in selecting the most highly qualified firms that will then negotiate a price proposal with the Government.

For purposes of this Request for Qualification (RFQ), a stand-alone contract or single task order is considered one project.

Award of IDIQ contracts will not count and will not be evaluated.

Separating activities performed under a contract or task order will not be considered multiple projects; conversely, combining activities performed under separate contracts or task orders to produce a single project will not be considered.

Projects in which the AE Service is not 100% complete will not be evaluated.

PRIMARY FACTORS

Factor 1 - Specialized experience (SF 330 Part I, section F)

a. Provide projects demonstrating specialized experience of the proposed firm/team in provision of the services noted below. The government will review offers proposals up to seven (7) past examples completed. Each project shall be submitted using a separate page 3 of the SF330. Projects after number seven (7) will not be reviewed.

b. Each Offeror shall submit at least six (6) projects for Title I services and at least one (1) project for Title II services.

c. The government will review and evaluate specialized experience to ensure the offer submitted includes as a minimum three of the following:

1. Hangars/shelters

2. Fire prevention

3. ICD 705 facilities, sensitive compartment information facilities (SCIF)

4. Explosion Proof systems

5. Ground safety

6. AT/FP (anti-terrorism/force protection) improvements

7. Supervisory control and data acquisition (SCADA)

8. Data Centers

9. Charrettes

10. Title II services

d. The government review will ensure the offer provided for each project presented, in addition to the information above, the following:

- Year of completion of the service provided (Section F, block 22, Professional services). Projects shall have been completed within five (5) years immediately preceding the date of issuance of announcement.

- Project point of contact (Section F, block 23)

- Contract and/or order number

- Project location

- Project details as value of the design, if the project was made in support of United States Air Force

(USAF)

- Scope of work, list of engineering disciplines involved with the project, listed by code, as per SF330’ instructions at page 5.

A greater value will be given to specialized experience that are related to facilities located at United States Air Force installations, to the actual cost of the design and the number of disciplines involved.

Factor 1 evaluation process:

Government will at first evaluate proposals to ensure criteria in paragraphs a,b,c and d above are met.

If any criteria above are missing, the firm will be assigned an initial rating of zero (0) and proposals will not be further evaluated under factor 1.

If all the criteria above are met, the firm will be assigned an initial rating of six (6).

In addition to the rating assigned as above, the Government will assign additional points as below.

Projects in support of USAF, proposals will get an additional 6 points maximum.

- The Government will assign 6 points to firms with three or more projects that were in support of USAF

- The Government will assign 4 points to firms with two projects that were in support of USAF

- The Government will assign 2 points to firms with one project that was in support of USAF

- The Government will assign 0 points to firms with no projects that were in support of USAF.

Projects with higher actual cost of the design will be evaluated more favorably and will get an additional 4 points maximum.

- The Government will assign 4 extra points to each experience valued above $ 300,000.00

- The Government will assign 3 extra points to each experience valued above $ 200,000.00

- The Government will assign 2 extra points to each experience valued above $ 100,000.00

- The Government will assign 1 extra point to each experience valued above $ 50,000.00

Projects with greater complexity (e.g. extent of disciplines involved in a project) will get an additional 4 points maximum. Disciplines are for example architecture, civil engineering, communications systems design, cost estimating services, electrical engineering, fire protection engineering, mechanical engineering, environmental, structural engineering, SCADA systems, ICD705, data centers, etc.

- The Government will assign 4 extra points for each experience with six or more disciplines involved

- The Government will assign 3 extra points for each experience with five disciplines involved

- The Government will assign 2 extra points for each experience with four disciplines involved

- The Government will assign 1 extra point for each experience with three discipline involved

Factor 2 – Professional Qualifications and proposed Key Personnel (SF 330 Part I, section E);

The government will review the Standard Form 330 section E for key personnel proposed by the offer.

A Standard Form 330 section E shall be submitted for each key personnel proposed by the offeror.

Each section E shall list in block 19, no more than 5 projects.

Personnel as listed shall be the ones who will be involved in the day-to-day accomplishment of task orders under this contract.

Per RFO 52.244-4 if a substitution is necessitated for whatever reason, the selected A-E firm shall notify the

Contracting Officer in writing within 15 calendar days after the occurrence of the event giving reason for the change. In addition to the reason for replacement, the contractor shall submit complete resume of the new proposed substitutes, and any additional information requested by the contracting officer. Proposed substitutes should have comparable qualifications or better qualifications to those of the persons being replaced. The contracting office will notify the contractor within 15 calendar days after receipt of all required information, of the consent on substitution.

An individual may only perform one role even if holds appropriate qualifications for multiple roles.

The government will review the Standard Form 330 resumes, to verify the author has addressed all Labor categories as listed below.

In accordance with RFO 36.202-3(d) the Architect and Engineer (A-E) Offeror must be a registered/licensed architectural and/or engineering Offeror to be eligible for award. Provide proof that the Offeror is permitted by law to practice the professions of architect or engineering, (e.g. state registration number, or a brief explanation of the

Offeror’s licensing in jurisdictions that do not register Offeror’s). Failure to submit the required proof could result in an Offeror’s elimination from consideration.

Professional disciplines are not listed in priority order; each discipline is evaluated equally.

The offeror is required to have, either in-house or through consultants or subcontractors, the labor categories listed below:

- Civil Engineer

- Mechanical Engineer

- Electrical Engineer

- Architectural Engineer

- Structural Engineer

- Environmental Engineer

- Fire Engineer

- Fire Protection Engineer

- Cost Estimator

- CADD

All Key Personnel are required to have a minimum of ten (10) years of project experience in their discipline (block

14a).

Length of service higher than the minimum will grant a higher evaluation.

The higher the number of relevant projects in SF 330 Section E were participated in the current firm, the higher the evaluation.

The higher the number of relevant projects in SF 330 Section E are performed for the Department of War, the higher the evaluation.

Factor 2 evaluation process:

Government will at first evaluate proposals to ensure that a Standard Form 330 section E is returned for all labor categories listed above; following the Government will make sure the minimum experience of ten (10) years is met for every labor category.

If any criteria above is missing, the firm will be assigned an initial rating of zero (0) and proposals will not be further evaluated under factor 2.

If all the criteria above are met, the firm will be assigned a rating of six (6).

In addition to the rating assigned as above, the Government will assign additional points as below.

Length of service higher than the minimum of ten (10) will grant a higher evaluation and proposals will get extra 4 points maximum.

- The Government will assign 4 extra points for each personnel with length of service higher than sixteen

(16) years

- The Government will assign 2 extra points for each personnel with length of service higher between ten

(10) and fifteen (15) years

A higher evaluation will be given based on the number of relevant projects completed by Key Personnel of the firm evaluated. This experience must be clearly documented in Section E of the SF 330 form.

Offerors can earn up to 8 additional points based on the relevant project experience of their Key Personnel, as detailed in the mentioned SF 330 Section E. The more relevant projects an individual has participated in the A-E firm submitting the RFQ, the higher the score.

- Four or more projects participated in the current firm will assign 8 extra points for each Key Personnel

- Three projects participated in the current firm will assign 6 extra points for each Key Personnel

- Two projects participated in the current firm will assign 4 extra points for each Key Personnel

- One project participated in the current firm will assign 2 extra points for each Key Personnel

- No project participated in the current firm will assign 0 extra points for each Key Personnel

The higher the number of relevant projects in SF 330 Section E are performed for the Department of War, the higher the evaluation.

- Four (4) or more projects performed for the Department of War will assign 8 extra points

- Three (3) projects performed for the Department of War will assign 6 extra points

- Two (2) projects performed for the Department of War will assign 4 extra points

- One (1) project performed for the Department of War will assign 2 extra points

- No project performed for the Department of War will assign 0 extra point

Factor 3: Past Performance on specialized experience

The Government will evaluate Past Performance to assess how well recently performed work was performed.

Past Performance might have been with Government agencies and/or private industry. The Government will assess the evaluation from information obtained from Contractor Performance Assessment Report (CPARS), Federal

Awardee Performance and Integrity Information System (FAPIIS), Past Performance Questionnaires (PPQs) and may use any additional sources of information available to it regarding the firm’s recent, relevant experience and past performance ratings, and consider that information in evaluating that firm’s past performance listed in Part I, Section E.

Factor 3 evaluation process:

The government will evaluate past performance based on recency and quality.

Recent is defined as performance occurring within five (5) years immediately preceding the date of issuance of announcement.

Recency is evaluated on a pass/fail basis.

If all projects occurred within five (5) years immediately preceding the date of issuance of announcement, a pass rating will be assigned.

If one or more projects occurred more than five (5) years prior the issuance of the announcement, a fail rating will be assigned.

Quality is evaluated based on the rating obtained by the firm in the quality of work aspect of the past performance.

- If the majority of the past performance are rated exceptional the firm will be assigned 20 extra points

- If the majority of the past performance are rated very good the firm will be assigned 15 extra points

- If the majority of the past performance are rated satisfactory the firm will be assigned 10 extra points

Missing of past performance, marginal or unsatisfactory ratings will result in the firm be assigned 0 extra points.

Past Performance Questionnaires (PPQ) (Attachment 3 to this Request for Qualification): The Government will evaluate the quality of the offeror's performance deemed relevant to the requirements of this Request for

Qualification.

As soon as practicable, offerors shall complete Section 1 of the PPQ and email it to all POC(s) the offeror has identified in the SF 330, Section F, block 23.

The POC(s) will then complete the PPQ and send them directly to the Government representatives identified in the

PPQ by email no later than the proposal due date of this Request for Qualification.

Offerors shall follow-up with respondents to ensure they have completed the PPQ and the PPQ was sent to

31CONS. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror.

If a project was assessed in CPARS, offerors shall complete Section 1 of the PPQ and attach the full CPARS assessment and email them directly to the Government POCs identified in the PPQs by the proposal due date.

If applicable, offerors must also include Client Authorization Letters (Attachment 4) for each identified effort performed for a commercial (i.e., non-Governmental) customer, authorizing release of requested information on the offeror’s performance to the Government.

Factor 4 – Professional Capacity

The offeror shall demonstrate capacity by providing offeror’s (including those Offerors in JV) average annual architect and engineering services capacity in terms of revenue over the past five (5) years.

Report the last five (5) fiscal year’s revenue in the SF330 Part II, block 10, including with each experience, the date it was completed.

Factor 4 evaluation process:

The Government will review information provided in the SF330 Part II, block 10

The Government will assign 15 points for average annual A&E revenue of > $1M for the past five (5) years.

The Government will assign 10 points for average annual A&E revenue of >$500.000,00 to < $1M for the past five

(5) years.

The Government will assign 5 points for average annual A&E revenue of < $500.000,00 for the past five (5) years.

SECONDARY FACTORS (only be used as discriminator factors among technically equal Offeror’s)

Factor 5: Knowledge of locality

SF330 Part I Block H will be used to evaluate this criterion.

Government will evaluate the Team's familiarity with local norms and manuals used for design development at

Aviano AFB.

Offeror shall demonstrate knowledge and experience dealing with the following norms:

- Ministerial Decree 37/08 dated 22 Jan 2008

- "Norme Tecniche per le Costruzioni” 2018 Dated 17 Jan 2018

- Decree 81/2008 dated 09 Apr 2008

- Preliminary Specifications for Air Force Projects shall be based upon Air Force Design Manual Criteria and Facility Requirements (AFMAN 32-1084 latest edition)

Submission Requirements: Block H shall be filled with a brief project description, how the project required the application of the above norms, the customer point of contact complete with phone number and email address.

Offeror can submit multiple projects to satisfy the requirement (i.e. one project for each norm cited) or one project that is satisfying, alone, the requirement.

Factor 5 evaluation process:

The Government will assign 2 points for firms that are fully meeting the requirement.

The Government will assign 0 points for firms that are missing any detail listed in the submission requirement.

Factor 6: Geographic Location SF330 Part II Block 2(a,b,c,d,e) will be used to evaluate this criterion. The current physical address for the primary firm headquarter or branch office location will be considered for this criterion. Firms will receive numerical points based on their location proximity to the address provided for submissions in this synopsis (Aviano Air Force Base, Italy). Firms located at incrementally further distances will be evaluated less favorably than firms located within closer ranges.

Submission Requirements: Provide the current physical addresses of the primary firm office. The SF 330 must clearly indicate the office’s address and geographical location.

Factor 6 evaluation process

The Government will assign 6 points for firms located within 100 kilometers from Aviano AFB.

The Government will assign 4 points for firms located between 300 and 101 kilometers from Aviano AFB.

The Government will assign 2 points for firms located further than 300 kilometers from Aviano AFB.

ISSUANCE OF REQUEST FOR PROPOSAL (RFP) AND PRICE NEGOTIATION

Following the evaluation process, the Government, based on the total score achieved by each firm, will prepare a list of the most qualified firms. The Government intends to conduct interviews (by phone, in person, or in writing) with the 6 (six) most highly qualified firms. The selection authority will provide a list to the contracting officer of the 6

(six) most qualified firms in descending order.

From the list, the Government will select up to the top 4 (four) firms to negotiate the hourly rates for each discipline listed in attachment 2. The top four (4) firms will receive an RFPP from the Government, to which they must respond by returning attachment 2 completed in all its parts. Upon receipt of the price proposal, the Government will negotiate the proposed unit prices to obtain a fair and reasonable price. Once fair and reasonable prices are established with each of the four (4) firms, a contract will be issued for each that will incorporate the prices, as negotiated by the parties.

Prices will be used by the contracting parties as a basis for price negotiation at the task order level.

If mutually satisfactory prices cannot be negotiated, or cannot be negotiated within a reasonable amount of time, the

CO shall terminate negotiations with that firm and shall issue an RFP to, and enter into negotiations with, the next most highly qualified firm. This procedure shall continue until appropriate, as determined by the CO, until mutually agreed rates are negotiated.

PROPOSAL SUBMISSION

To be eligible for award, an Offeror must be registered in System for Award Management (SAM). Failure to register in the SAM Database may render an Offeror ineligible for award. Registration instructions can be found at www.sam.gov.Submission must be made via email.

The firm shall demonstrate its capability to perform the required services using a SF 330. The firm is required to complete all sections of Part I and Part II SF 330. The government will evaluate the completed standard Form 330.

Submissions must be made by email, submissions sent by any other method (e.g. mail, hand-delivery) will not be accepted or evaluated. Any responses to this RFQ must state in the subject line: Aviano RFQ FA568226Q8011 - AE

Services.

It is the Offeror’s responsibility to ensure that responses are received by the Government by the due date.

Response to the RFQ are due no later than 4:00 p.m. local time on Monday, May 11, 2026.

Responses received after this date and time will be processed in accordance with RFO 52.215-1(c)(3).

Please send all responses to both the following email addresses:

nicole.bellantuono.it@us.af.mil and jessica.cuccagna.it@us.af.mil

REQUEST FOR INFORMATION

Questions relating to this RFQ shall be submitted electronically via email to both the following email addresses:

nicole.bellantuono.it@us.af.mil and jessica.cuccagna.it@us.af.mil no later than 4:00 p.m. local time on Thursday, April 30, 2026.

FORMAT AND CONTENT

Proposal submitted by the offeror shall contain:

1. Cover letter: the cover letter shall include the Prime Offeror’s name, address, Unique Entity Identifier

(UEI), point of contact information including phone and email, person authorized to negotiate on behalf of the Prime Offeror. The offeror shall provide a statement that teaming arrangements are in place for all the team members mentioned in the SF330.

The cover letter shall additionally include a statement acknowledging all the amendments issued.

2. SF330: The SF330 should be organized with Part I (Contract-Specific Qualifications) first, followed by

Part II (General Qualifications). Information provided in forms other than SF 330 or other documents will not be considered.

3. Proof that the Offeror is permitted by law to practice the professions of architect or engineering,

4. Copy of the JV agreement

The submission must consist of a single, consolidated PDF file containing all the above listed documents.

Total package shall not exceed 75 pages. Package account beyond 75 pages will not be reviewed.

TASK ORDER SELECTION PROCEDURES.

The following selection criteria and procedures will be used for task order selection among all future MATOCs.

Upon receipt of a new requirement the Contracting Officer will notify all A-E firms within the MATOC pool of the new requirement through a Task Order Requirement Notice (TORN). The TORN shall include a short summary of the scope of work, selection criteria, and a Request for Supplemental Information tailored to the specific task order requirement.

Information requested in the TORN is intended to supplement existing information and as such should focus on information required to effectively evaluate each firm relative to the specific task order requirement.

At a minimum each TORN will require the MATOC pool to demonstrate their specialized experience to perform the task order, the professional qualifications and the average volume of federal work (that will be used as a discriminator factor among technically equal Offeror’s).

The expectation is that, in most cases, the information provided by the A-E firm should be brief (three pages or less), and require minimal effort on the A-E firm’s part. The set of questions or request for information sent to each firm will be identical. Submission of a new SF 330 is not required for each task order unless requested by the TORN or deemed necessary from the company to better qualify for the requirements set forth in the TORN.

The Contracting Officer would give sufficient time to submit the supplemental information.

Typically, given the focused nature of the request, most information should be able to be provided within five days. A firm may choose to indicate that the information on file is adequate. A firm may also request that they are not be considered for the specific task order requirement (and would subsequently not be among those firms evaluated).

Using the selection criteria specified in the TORN, the selection board will evaluate the SF 330s on file and responses to specific clarification request coming from the Government to determine the three most highly qualified firms for the specific task order

After evaluation and ranking of firms, a request for price proposal will be submitted to the most highly qualified firm of the three (3). The firms receiving the RFP will have 7 calendar days from the date of RFP to provide a Price

Proposals to the CO. In preparing the price proposals, the firm will use the hourly rates as proposed for the main

MATOC and related to the year the action is required. Negotiations on hours of work will be held with the firm for a fair and reasonable price. If a mutually satisfactory order cannot be negotiated, or cannot be negotiated within a reasonable amount of time, the CO shall terminate negotiations with that firm and shall issue an RFP to, and enter into negotiations with, the next most highly qualified firm. This procedure shall continue until the appropriate quantity, as determined by the CO, of mutually satisfactory order has been negotiated.

ATTACHMENTS

1. Architect Engineer Statement of Services

2. AE Services Price List

3. Aviano PPQ

4. Client Authorization Letter

5. SF 330