1. Architect Engineer Statement of Services.pdf

DATE: APR 26 Performance requirements A/E Services

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31st FIGHTER WING

31st CIVIL ENGINEERING SQUADRON 31st CES/CENM PROJECT MANAGEMENT ELEMENT

ARCHITECT-ENGINEER CONTRACT

PERFORMANCE REQUIREMENTS FOR ARCHITECT-ENGINEER SERVICES

AVIANO AIR BASE, AVIANO, ITALY

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INDEX

SCOPE OF WORK

APPENDIX A

1. GENERAL

2. GENERAL TECHNICAL DEFINITIONS AND INSTRUCTIONS

3. COORDINATION AND PERFORMANCE OF WORK

4. MATERIAL AND SERVICES TO BE FURNISHED BY THE GOVERNMENT

5. CONFERENCES AND CHANNELS FOR OBTAINING INFORMATION

6. COMPLIANCE WITH ITALIAN BUILDING AND SAFETY STANDARD

7. DESIGN ANALYSIS

8. PRELIMINARY DESIGN AND SITE PLAN

9. PRELIMINARY SPECIFICATIONS

10. FINAL DESIGN

11. CONTRACT DRAWINGS AND SPECIFICATIONS

12. SUBMITTALS

13. REVIEW CONFERENCE

14. STATEMENT

APPENDIX B

1. GENERAL

APPENDIX C

1. POST DESIGN SERVICES

2. CONSULTATION DURING CONSTRUCTION

ATTACHMENTS

SCOPE OF WORK

This document outlines the scope of services for the Architect/Engineer (A/E) Indefinite Delivery Indefinite Quantity (IDIQ) contract. This contract will provide a broad range of architectural and engineering services through the issuance of individual task orders. The services are generally categorized as Title I, Title II, and Other A/E Services.

Title I services encompass the pre-construction and design phases of a project. These services are essential for developing a project from a conceptual idea into a set of construction-ready documents. Activities that may be required under Title I are listed and described in Appendix A.

Title II services are provided during the construction phase of a project to ensure that the construction conforms to the design documents. Additional administrative activities in support of the Government will be required under this title as further delineated in Appendix B. These services are critical for quality assurance and project oversight. Activities that may be required under Title II are listed and described in Appendix B.

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In addition to Title I and Title II services, this IDIQ may also include "Other A/E Services." These are design and construction-related services that are not connected to a specific construction project. Examples of these services include comprehensive planning, charrettes, environmental studies, and the development of design criteria. Activities that may be required under Title I are listed and described in Appendix C.

All field and office work as required to accomplish the services listed in the task order and related documents shall be performed. In the event that the Contractor is, for any reason, unable to perform any of the services, the Contractor shall immediately provide written notification to the Contracting Officer. Failure to provide this notification in a timely manner, coupled with a failure to perform the required work, will result in a breach of contract.

This breach will require a cost reimbursement for the non-performed work and will be documented accordingly in the Contractor Performance Assessment Reporting System (CPARS).

Please refer to the following appendix and the paragraphs within for a fully detail list of services related to each category.

APPENDIX A

PERFORMANCE REQUIREMENTS FOR ARCHITECT-ENGINEER TITLE I SERVICES

1. GENERAL

a. The Architect-Engineer (A-E) shall perform all or part of the following Title I services as more specifically identified in delivery orders;

(1) Obtain necessary permits, licenses and approvals from all local and national authorities necessary for the performance of the A-E’s services. Should it become necessary in the performance of the work and services for the A-E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A-E shall secure the consent of the owner, his representatives, or agent, prior to effecting entry on such property. In the event the owner requires the payment of any fee for a license to enter upon and/or use such property, the A-E, when so directed by the Contracting Officer, shall pay such fee and obtain a receipt therefore, duly supported by proper receipts attached thereto shall be reimbursed for the full amount thereof.

(2) Utilize Government designs, drawings, specifications and standards for buildings and other structures as necessary to meet the requirements of the approved layout of the proposed project.

(3) Prepare, subject to the approval of the Contracting Officer, preliminary studies, sketches, layout plans, associated Government forms including programming documentation and reports including estimates of cost of the proposed project and of all structures, utilities and appurtenances thereto.

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(4) Perform the various work features as described herein, such work features being performed to the extent set forth in individual delivery orders to be issued by the Contracting Officer.

(5) The Architect-Engineer (A-E) or its associates shall not participate or compete in any manner for a construction contract for which it provided services herein. Nor shall the firm provide any information whatsoever on a construction project to any construction firm or interested party in the award of a construction project. Any such requests shall be referred to the Contracting Officer.

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b. A-E SERVICES.

The A-E under each delivery order shall perform all work required to accomplish the intent of such delivery order, and unless otherwise specifically provided therein, shall perform the required services in accordance with the following requirements.

(a) Drawings and Sketches. Drawings and sketches shall be prepared as required to present the details and results of the study. Drawings and sketches shall be prepared and approved by the Government. Electronic version (e.g. pdf, dwg, jpeg, etc) will be provided to the Government as result of the A/E service rendered and for each phase of work as delineated in each task order.

(b) Cost Estimates. Required estimates of cost shall be prepared for any indicated components or features of the project and for the project as a whole. Estimates shall be broken down into items of construction, shall be prepared upon current material, labor costs and other direct costs; estimates shall be in sufficient detail as will permit analysis of the adequacy of the estimates. Lump sum and estimates by trades are not acceptable. Cost estimate shall be prepared on AF Form 3052 (new version) to be furnished by the Government. Work items description and unit price will be based on D.E.I. price books dated 2024 (or latest edition), Regional Price Book dated 2024 (or latest edition), other Italian Official price books or prices obtained from suppliers.

Description of components shall be in English.

1. Prepare a separate cost estimate for the repair portion of the work and the upgrade portion of the work. The repair portion of the work includes repair, removal, replacement, adjustment, and relocation of existing items. The upgrade portion of the work includes all new items where none have existed before and is currently limited by a $4 Millions statutory ceiling. This limit could change in the future. Therefore, correct work classification and cost breakdown is extremely important and any questions should be referred to the contracting officer. If the A-E determines that the project cannot be constructed for the programmed amount stated in the delivery order, shall inform the contracting officer as early in the design process as it becomes evident.

In preparing the estimate, the A-E shall employ such methods and utilize such sources of cost information as is consistent with good engineering practices. The final estimate shall be on the AF Form 3052 in the current version of Microsoft Excel with “CONTROLLED UNCLASSIFIED INFORMATION” typed or stamped at the top and bottom of each page.

Submitted with the AF Form 3052 will be the bid schedule filled out with the costs in the same format as will be submitted by the bidders.

In place of the heading “Bid Schedule”, a heading reading “Government Estimate” shall be shown. At the Government’s request, the final submittal will be accompanied by a typewritten short report, on separate

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paper, setting forth the methods used, sources of information, and the seasonal construction time and method used in preparing the cost estimate, in effect, everything necessary to review and support the cost estimate. The A-E’s official seal, with signed name immediately above, will be placed on the bottom right hand corner of the final job estimate.

2. Prepare detailed contract specifications covering each category of work to be performed. The technical specifications shall be composed in clear, understandable language (English), free from grammatical, spelling and typing errors, work omissions, etc, and shall be written around standard equipment commercially available. Specifications shall permit the widest range of competition among products. Unless otherwise directed, at least three manufacturer’s lines of equipment shall be checked for compliance with requirements to ensure that standard equipment is available in the capacities required. Final specifications shall be prepared and submitted on 8-1/2 " x 11" sized paper. All sections of the specifications will be typed with the same type-face. The A-E shall provide the Government with an electronic submittal (through DOD safe) containing final survey data, specifications, reports, plans, and bid schedule in the current Microsoft Word Office format; and the cost estimate (AF 3052) and submittal schedule (AF 66) in the current Microsoft Excel format, along with the 100% submittal of the final survey data, specifications, reports, plans, bid schedule, cost estimate, and copies of the drawings. The A-E’s professional signed shall be placed on the cover sheet of the final specifications.

3. Prepare and furnish drawings to clearly indicate the extent, type and detailed requirements of all work. Separate drawings shall be prepared for and cover all phases of architectural, structural, mechanical, electrical and other such categories of work as required and as accepted by good engineering practices, prepared so as to clearly and fully describe the type and extent of work to be performed. The A-E’s professional seal with signed name shall be placed just outside of the title block on the final drawings.

4. The A-E shall prepare a construction progress schedule showing the estimated time to construct the project in calendar days. The schedule shall begin from the contractor's receipt of Notice to Proceed and shall show the time required to submit and have submittals reviewed by the Government, equipment ordering date and time required to receive equipment; and start and finish date for actual construction. The A-E shall indicate if there shall be any work exclusion period due to weather or any other event which will prohibit the contractor from working on the project.

a. 35 Percent Submittal: At the agreed upon time, the A-E will make a 35 percent submittal to include drawings, a list showing applicable sections to be incorporated in the specifications, and applicable design analyses of structural, civil, mechanical, electrical, architectural, and utility systems to the Contracting

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Officer. Four (4) hard copies and one in pdf format of the submittal shall be provided to the Contracting Officer unless otherwise stated. Also, at the 35 percent submittal, the A-E shall submit catalog cuts of the intended materials to be used for the project. Major mechanical and electrical equipment items shall be shown on the drawing with single line diagrams, if appropriate. If the materials should later change, the A-E shall submit the catalog cut of the item at the appropriate submittal.

A more complete cost estimate is required, broken down into repair and upgrade. All utilities and structures shall be shown on the 35 percent drawings. All required environmental sampling will be accomplished by and the results submitted at the 35 percent design. Environmental sampling includes, but is not limited to, soil sampling, water sampling, and lead paint, asbestos, and radon testing. Each individual delivery order shall address the extent of environmental sampling required.

b. All required controlling dimensions shall be clearly indicated.

c. 65 Percent Submittal: At the agreed upon time, the A-E will make a 65 percent submittal to include drawings, the complete text of the specifications and the bid schedule with estimated quantities. Four (4) hard copies and one PDF format of the submittal shall be provided to the Contracting Officer unless otherwise stated. The drawings will show an additional 30 percent progress in all disciplines including site plans, floor plans, elevations, wall sections, details, Aviano General specifications, Aviano Environmental specifications, and all other areas as listed in the 35 percent submittal. All cut sections and details shall also be shown on the drawings at this time. A detailed cost estimate for final project funding is required in the form of an AF Form 3052 and bid schedule. The cost estimate shall be within the target construction cost indicated in the delivery order. Any updated or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be submitted.

d. After the Government has reviewed each submittal, the A-E and its subcontractors will attend a design review meeting at Aviano Air Base. The A-E shall brief the project scope and status and answer questions. The time and place of the review meeting will be scheduled and coordinated with the A-E by the Government project engineer. The A-E shall take minutes of the meeting to record comments and the instructions received. The minutes shall be typed with a copy sent to the Contracting Officer for concurrence and approval within 5 calendar days after the meeting.

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(c) Reports. Reports, written the in English language shall present the following:

1. Discussion of the study and investigation.

2. Description of all plans and schemes considered for obtaining the desired end result of the study.

3. All drawings and sketches are required to present and illustrate the details and results of the study.

4. Required estimates for construction costs, including comparative costs for indicated alternate plans and schemes.

5. Results, conclusions and recommendations.

6. Federal Acquisition Regulation part 23 policy considerations and specifically as outlined in paragraph 3d herein.

7. The A-E shall also indicate/suggest any eventual areas of the project design that are or are not included to ensure compliance with Italian norms and/or legislation. This shall be in writing in two copies, one marked for 31CES/CENM and the other for 31CONS/PKC. This document shall also contain approximate monetary impact on project design for needed compliance which is not a part of the initial design project document.

(d) Design calculations The Architect-Engineer (A/E) shall furnish a complete and comprehensive set of design calculations for all engineering disciplines involved in the project, including but not limited to, structural, civil, mechanical, and electrical. These calculations shall be submitted in a searchable digital format, such as PDF, and must be organized in a clear and logical manner. The submission shall be sufficiently detailed to allow a qualified third-party professional to conduct an independent review and verify the design's adequacy and compliance with all applicable codes, standards, and project criteria without the need for further clarification from the A/E. At a minimum, the calculation package must include all design assumptions, criteria, material properties, referenced codes and standards, formulas used, and a clear narrative of the engineering methodology employed. All native digital calculation files shall also be provided to the Government upon request.

2. GENERAL TECHNICAL DEFINITIONS AND INSTRUCTIONS.

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The following technical definitions and instructions are applicable to individual work orders involving delineated work unless otherwise provided in specific work orders.

a. Utilities

(1) Definition. The term “utilities” shall be construed to mean all interior and exterior utilities, such as water, gas, sewer, drainage, steam, low and high temperature hot water, electricity, telephone, fire alarm, television and other similar systems.

(2) Work Under this Contract. Under each work order, work shall include the design

(preliminary and/or final) as required of all interior and exterior utilities required to support the project, the design (preliminary and/or final) of any required protection of any existing utilities which will be affected by construction of other work designed under this contract and of any required relocation or modification of existing utilities which will be affected.

(3) Limitations

(a) Pipelines. Design of utility pipelines shall include all portions within structures and between structures and the principal mains, the structure served, except that for central heat distribution systems, the design shall include the interior heating system of the structure to be heated and such connection to the heat distribution system as described in the specific delivery order involved.

(b) Electrical Systems. Design of electrical systems shall include all portions within structures, including service entrance and weather head, or the source of power for each structure involved, as provided in specific project criteria.

(c) Equipment and Appurtenances. Design of all utility systems shall include all equipment accessories and appurtenance required for the proper functioning of the system involved.

(d) Connections to Existing Utility System. The Engineering Office will designate the points at which connections are to be made to existing utility system. Where alternate sources are designated for any single utility, the A-E shall make an engineering determination of the most feasible and economical source to be utilized and design the connection thereto.

(4) Field Reconnaissance. The Engineering Office will furnish all available data pertaining to all utility lines known to exist at and in the immediate vicinity of the project site. The A-E shall verify by field reconnaissance the current location of all such utility lines and of any additional utility lines. In the event that field reconnaissance reveals any conditions differing from the Government-furnished data, the A-E shall advise the Contracting Officer in writing at the earliest practicable date. The Engineering Office will review, in respect to such report, the designated utility connections for possible changes thereof.

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a. Site Improvements

(1) Definition. The term “site improvements” shall be construed to mean all grading, top soiling, seeding, planting, roads, walks, access drives, parking areas, hardstands, fencing and similar features.

(2) Work Under this Contract

(a) Work under each delivery order shall include the design (preliminary and/or final as required) of all site improvements required to develop the site or sites for the intended use thereof. Site improvements shall blend with and properly join with existing improvements in adjacent areas.

(b) In the event that construction designed under a delivery order will affect any existing site improvements, design under that delivery order shall also provide for any required protection, repair or replacement of such existing improvements that will result from the construction.

a. Finish Schedule

(1) Basic Schedule. A basic schedule of finishes to be used in interior and exterior will be furnished by the Government or shall be developed by the A-E and submitted for approval, as directed by the Contracting Officer, as indicated in specific delivery orders or criteria pertaining thereto.

(2) Detail Schedule. The A-E shall develop a detailed schedule of finishes, i.e. painted surfaces, floor coverings, tile, counter tops, etc. The detailed schedule shall be based on the basic schedule and shall be incorporated in the contract drawing and specifications. Color of finishes are selected, during the construction, by 31CES/CENM and approved by the Contracting Officer.

(3) Color Boards. Color Boards shall be prepared for all large projects as required in the specific delivery order. The contractor shall, in accordance with the best professional practice, prepare a comprehensive color board(s) for all architectural finishes. Color boards shall depict interior and exterior color selection, material type and pattern, a sample color board shall illustrate the following;

a. Paint chips

b. Carpet samples

c. Tiles (floor, walls, and ceiling)

d. Vinyl wall covering

e. Exterior finish system

f. Cladding

g. Door hardware

h. All others as necessary

On larger projects requiring multiple submittals the color boards shall be A3 size and submitted for base review and approval by 31 31CES/CENM during the 60 percent review. In cases where the 60 percent submittal is not required, submit the color board

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a minimum of four weeks prior to the 90 percent submittal. This will allow enough time to review the proposal and revise the color boards prior to the 90 percent design stage.

b. Septic tanks, Dry Wells, Oil Water Separator OWS and Leaching Fields. The A-E, if specifically requested by the Government, shall consult with local authorities to determine septic tanks, dry wells or leaching fields. A letter report shall be submitted setting forth all determination of conditions and requirements of the authorities consulted. Design shall be accomplished in conformance with such determined conditions and requirements as approved by the Contracting Officer. Design of sewage disposal systems shall meet the requirements set forth by Italian norms.

c. Equipment Installation Layouts. Contract drawings shall include scale line plans showing the layout and arrangement of all mechanical equipment rooms and spaces in which building service equipment (heating, ventilating, plumbing, electrical, air conditioning, communications equipment, etc.) is to be installed. Plans shall be drawn at scales of 1:100, 1:50 or 1:25 and shall show all equipment at true size, all location together with all utility lines and connections with walls, ceilings, floors, doors and windows. Sections shall be also included as necessary to properly delineate the equipment arrangement and the accessibility thereof for operations and maintenance.

d. Revision of Available Specifications. Master technical specifications, dated Mar 2020 or updated version, furnished by the Government as a sample, shall be checked with the current issuance of Government directives and revised as necessary to conform therewith.

e. General. The design of additions and/or modifications to existing facilities shall include all changes to the existing construction, utility systems and site improvements as required to provide for the proper connections between existing and new constructions and to make the modified or altered facility completely operable for its intended use.

Where necessary, existing interior and exterior utility systems and services shall be resized as required to provide for loads imposed by the new work. New construction, within limitations of current criteria, shall match existing construction. Construction drawings and specifications prepared hereunder shall provide for all required modifications and extensions to existing construction, utilities and site improvements.

f. Verification of Existing Site Conditions. When available, the Government will furnish

“as-builts” or construction drawings pertinent to the facilities involved. Such drawings, however, are not warranted to show presently existing conditions at the site. The A-E therefore, shall verify in the field all data shown on such drawings as necessary for accomplishment of this work and shall obtain all other data or perform surveys, as required, to ensure the complete and proper design of the project.

g. Fire Protection. Fire protection features conforming to requirements contained in the UFC 3-601-01 6 latest version, UFC 3-602-02 latest version, UFC 4-211-01 latest version, NFPA 13 latest version, National Fire Code, and Italian Fire Prevention Norms D.P.R. 151/2011 latest version and D.M. 3 Aug 2015 latest version, shall be included in

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preliminary drawings and/or preliminary specifications. The information furnished shall include but not necessarily be limited to the following:

(1) Class of construction as defined by UFC 3-600-01 latest version, NFPA 13, National

Fire Code, and Italian Fire Prevention Norms D.P.R. 151/2011 latest version and D.M. 3 Aug 2015 latest version, protected noncombustible, unprotected noncombustible, etc.

(2) Identification of occupancy of rooms or areas to be used for storage of materials either combustible of noncombustible or for hazardous operations.

(3) Type and scope of automatic sprinklers, special extinguishing system and fire alarm or evacuation alarm systems, when required.

(4) Location, size and fire resistance rating of required stair or shaft enclosures, door classification and type of operation.

(5) Location and fire resistance rating of fire walls, partitions, fire doors and type of door operation.

(6) Schedule of fire resistance rating of major elements as D.P.R. 151/2011 latest version and D.M. 3 Aug 2015 latest version

(7) For operations involving use or storage of flammable liquids, gases or dusts, the type of electrical equipment including fixtures, ventilation and other related fire protection features.

(8) Statement or notation concerning outside fire protection hydrant systems.

3. COORDINATION AND PERFORMANCE OF WORK

a. During the performance of the work under each delivery order the A-E shall keep in close liaison with the Project Engineer, who will coordinate the work with the Using Agency and other agencies. All requests made by the Using Agency and other agencies shall be referred to the Project Engineer for action by the Contracting Officer.

b. All work shall be in accordance with the Statement of Work, drawings, engineering sketches, directives, base standards, all applicable DoD and Air Force criteria, Engineering Technical Letters, technical manuals and other instructions furnished by the U.S Government.

c. The design of each project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

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d. Materials. The Architect Engineer shall comply with the policies set forth in the Federal Acquisition Regulation (FAR) part 23 and applicable supplements with regards to environmentally preferable, energy efficient, pollution prevention and recovered material products. The use of “Brand Name or Equal” and the use of Additive or Deductive Items shall be governed by the Federal Acquisition Regulation (FAR) and applicable supplements thereto. “Sole Source” items, approved by the Government, shall be listed in the specific delivery order. Proposed sole source items shall be accompanied by the appropriate Competition in Contracting Act exemption justification in accordance with FAR part 6.

e. Where not expressly specified drawing scales shall be as approved by the Contracting

Officer.

f. All manuals, codes, samples specifications and other data furnished by the Government as designated by the Contracting Officer shall be returned to the Contracting Officer within 30 calendar days after the date of acceptance of the work to be accomplished under the applicable delivery order.

g. After submission of the Contract Plans, Specifications, Schedule of work Items and

Cost Estimates, the A-E shall make any corrections thereto as may be necessary because of errors or omissions. Any expense involved for the preparation of documents and additional site surveys will not be reimbursed by the Government.

h. The A-E shall make, at its own expense, all visits to the sites of work as may be required to accomplish the work under the delivery orders, except as may be otherwise specifically provided in the delivery orders.

i. The A-E’s fee shall include the cost of all engineering studies, consultant services and laboratory work required to accomplish the work under the delivery orders, except as may be otherwise specifically provided in the delivery order.

j. The Government will furnish the general siting of all facilities to be designed here under.

k. The estimated construction cost (ECC) set forth in a delivery order is the amount of funds estimated for the construction of the project involved.

(1) Every effort is to be exerted to develop a design within the project criteria and instructions so that the project may be constructed within the ECC.

(2) If, as the work progresses, it is determined that the project cannot be constructed within the ECC or subsequently approved preliminary cost estimates, the Contracting Officer shall be so advised and the A-E will be instructed as to the action to be taken.

l. The time required by the Government to review submission made by the A-E under this contract will vary. The review periods established in the completion schedules set

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forth in delivery orders are the maximum anticipated periods required. Every effort will be made to accomplish reviews within shorter periods.

m. All estimates of cost shall be transmitted to the Contracting Officer and stamped “FOR

OFFICIAL USE ONLY”.

4. MATERIAL AND SERVICES TO BE FURNISHED BY THE GOVERNMENT.

The A-E will be furnished, or given access to, the following material by the U.S. Government.

All material furnished will be on a loan basis and is to be returned upon completion of the contract. The following criteria, codes, regulations, directives, etc., will be observed for the preparation of the project documents:

a. Available record drawings, depicting location, existing layout, details and systems, as may affect the design of the project. Since these drawings cannot be considered “as builts”, it shall be the responsibility of the A-E to verify the information during the survey for the accuracy of the work.

b. Military Construction Project Data (DD Form 1391 and 1391c) for the project, if available.

c. Aviano Air Base Design Guide (latest available edition).

d. Fire Protection Program (AFI 32-2001, AVI 32-2001).

e. Federal Acquisition Regulation, Part 11 and Part 23.

f. Design and Construction Standards and Execution of Facility Construction Projects

(AFI 32-1023).

g. Directives for the use of “Brand Name or Equal” or “Sole Source” purchase description.

h. Master Technical Specifications, (latest available edition).

i. Forms to be furnished by the Government. The A-E will be furnished with the following forms, by the U.S. Government, to be used in the preparation of project documents.

(2) Title block and approval block: Sample

- Cover sheet for Technical Provisions (USAFE Form 137, latest available edition):

enough quantity to perform the job.

- Construction Cost Estimate Breakdown (similar format to AF Form 3052 new version): enough quantity to perform the job.

- Schedule of Material Submittals (similar format to AF Form 66): enough quantity to perform the job.

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- Military Construction Project Data form (DD Form 1391, latest available edition), if available.

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5. CONFERENCES AND CHANNELS FOR OBTAINING INFORMATION

The Base Civil Engineer will establish liaison between the A-E and all U.S. Government agencies for general and detailed technical information relative to the work to be performed by the A-E or his authorized representative. The A-E shall attend the following conferences to be held at Aviano Air Base, for each delivery order unless otherwise specified in the A-E Statement of Work.

a. Pre-design conference (also referred to as Kick-off meeting).

b. Charrettes, or intensive project programming meetings, with the project user and 31st Civil Engineer representative, to determine all project requirements prior to preliminary submittals

c. Preliminary submittal conference(s).

d. Final submittal conference.

6. COMPLIANCE WITH ITALIAN BUILDING AND SAFETY STANDARD.

The Architect Engineer (A-E) shall make sure that all project design documents include provisions to meet Italian Building and Safety standards (Design, Supervision and Testing), in accordance with the latest laws and norms (National, Regional, Provincial and City).

Furthermore, all systems designs shall comply with D.M. 37/08 dated 22-Jan-08 and all structures designed will have to comply with "Norme Tecniche per le Costruzioni” 2018 Dated 17 Jan 18. The A-E shall make sure that all project design documents include provisions to meet Italian Law D.M. 81/08 regarding worker safety in the workplace, including safety and coordination plans and maintenance booklet for construction projects.

7. DESIGN ANALYSIS

a. General. Prepare and submit, for original designs to be accomplished by the A-E, a design analysis showing typical analyses of basic parts of the project, including structural, mechanical and electrical features and utility requirements/points of connection, and stating all loading, computations for systems, criteria, factors, assumptions and codes on which the design is to be based. Where applicable, the design analysis shall include the planned utilization, relocation or removal of existing facilities. Design analysis shall include but not be limited to, specific features set forth in this paragraph. The design analysis shall also address use of materials

b. High-Temperature-Hot-Water-Systems-and Air Conditioning System. In addition to requirements of subparagraph a., the design analysis shall show detail building heat or cooling load calculations, determination of the size and number of boiler or air conditioning units, control system’s sequence of operation, fuel-storage and equipment capacity determinations, distribution-line pipe-size and flow calculations, expansion-tank sizing, and all other calculations required to determine the proper operation of the plant with provisions for future expansion, if required. Analysis shall comply with

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Italian National laws and U.S. Air Force criteria concerning Energy Conservation, including Engineering Technical Letters (ETLs).

c. Final Design Analyses. Prepare and submit design analyses for all original designs, comprising statements of all criteria, loads, factors, assumptions and codes used in the final design, diagrams and charges developed in connection with designs, and the assumptions made thereon. Design analysis for airfield pavements shall be prepared strictly in accordance with the format furnished by the Government.

8. PRELIMINARY DESIGN AND SITE PLAN

a. General

(1) Prepare preliminary designs based upon the project criteria and instructions.

Preliminary designs are required for all features of the project, including the siting of facilities except as noted in subparagraph (3) below.

(2) Preliminary designs shall be submitted as scale line drawing prepared at contract plan scale on A3, 56 x 86.4 (22”x34”) sheets and in sufficient detail to show adequacy with the intent of project as set forth in the project description of the Statement of Work.

(3) For facilities involving site adaptation of available plans, preliminary designs are not required for any construction feature that will be incorporated in the project without change for the design shown on the basic plans. Hence, if the plans can be site adapted without changes in the superstructure, preliminary designs are not required for the superstructure. If project criteria require modifications to the superstructure, preliminary designs are required for modifications only.

b. Site Plans

(1) General. Prepare and submit site plans, to a scale of 1:500, showing the location of each proposed building and facility. If a topographical survey is requested, critical grades, contours, drainage and relation of buildings and facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades shall be shown. Present grades shall be indicated. Natural features shall be indicated. At locations where survey control (coordinate systems or base lines) has been established, buildings and facilities shall be tied-in-to such control.

Site plans shall be prepared on cm 56 x 86.4 (22”x34”) sheets of tracing paper, with all details in pencil or ink; existing contours shall be on the reverse side of the tracing. Logs of subsurface explorations shall be shown, if requested.

(2) Preliminary Submission At the earliest practicable date, and in no case later than the limiting dates established in the Statement of Work, the A-E shall submit for preliminary approval the site plans developed to the extent necessary to show the siting of each building facilities and street systems.

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(3) Final Submission Upon approval of the preliminary submission of the site plans, the A-E shall complete the site plans to include all details indicated in (2) above and to include any changes directed with the preliminary approval.

c. Preliminary Designs for Buildings and Structures. (See paragraph 8a (3) for applicability to site adaptation projects). Preliminary designs shall be two-line drawing showing floor plans, elevations and locations of principal items of installed equipment in accordance with the following:

(1) All required controlling dimensions shall be clearly indicated.

(2) Floor plans, to a scale of 1:100 (exceptionally to a scale of 1:50, if requested by the Government) with the dimensions and functional arrangement of all areas;

including corridors, exits, stairs and utility spaces properly related to exterior access, roads parking and services areas, etc. Individual treatment shall be given to items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing and loading shall be indicated. Built-in, installed and specialized portable equipment shall be indicated to scale.

Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown.

(3) Elevations, to a scale of 1:100 (exceptionally to a scale of 1:50, if requested by the Government) shall include story heights, fenestration, and adaptation to finished grades at the site.

(4) Elevation Standards. The Contractor shall provide elevations for the topmost point visible appurtenances such as fire hydrants and valve boxes. The contractor shall use conventional surveying methods as a total station, Global Positioning System (GPS) for the field data collection at an accuracy of +/- 2cm.

(5) Sections of structures, to a scale of 1:100, including framing, partitions, suspended ceilings, (if any), ducts, etc, shall be shown.

(6) Typical wall sections, to a scale of 1:25, shall be shown. Sections shall include material and thickness, methods of connection, and type of windows, with relation thereof to supporting structural columns or walls.

(7) For heating, air conditioning, mechanical ventilation and plumbing, and special mechanical features such as elevators, hoists, kitchen equipment, flight simulators, etc., indicate the location, capacity and space requirements of all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and ductwork is exposed or concealed. The operating range, capacity and controls sequence of operations for heating, ventilation, air conditioning and refrigeration equipment shall be clearly stated.

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(8) For electrical systems, indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the Using Agency, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors, and the switch and panel board descriptions are required. Location, capacity and space requirement of all major items of equipment shall be shown including interior substation service equipment and panels. Power, communications and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements. Grounding and lightning (if required) systems shall be clearly shown separately, including details of pits, grounding connections, drop lines, etc. Fire alarm systems shall be shown separately, including conduits, cables, detectors, bells and manual push buttons, alarm panel, including details and diagrams.

(9) Separate lists of contractor-furnished equipment, Government-furnished equipment to be installed by the contractor and equipment furnished and installed by the Government shall be shown.

d. Preliminary Designs for Primary Utilities, Major Construction. Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and at the location of all facilities served. General layouts for this type of construction shall be shown on site plans described in subparagraph b. (1) above.

Detail preliminary designs shall be prepared, as separate drawings if necessary, showing the following:

(1) All required controlling dimensions, clearly indicated.

(2) Layouts sufficiently detailed to show the system and design proposed. Details shall include necessary plans, elevations and sections of special features, capacities or sizes, subject to later revision, or major features and items of equipment shall be indicated. Types of materials shall be indicated.

(3) Grading (if topographical survey is requested) and typical section of all project areas.

(4) Profiles of pipelines.

(5) Details of special features.

e. Preliminary Designs for Roads, Walks, Open Storage, Parking Areas and Similar

Construction. Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and the location of all facilities served. General layouts for this type of construction shall be shown on site plans described in subparagraph b. above. Detail preliminary shall be prepared, as separate drawings if necessary, showing the following:

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(1) All required controlling dimensions, clearly indicated.

(2) Transverse cross section of all roads, walks and open storage areas, depicting the depth and type of sub-base, bases, and pavement courses.

(3) Layout and profile of each individual road and street, including drainage systems and structures, together with location and results of all soil investigations.

Buildings and other features, controlling grades and dimension of roads shall be shown on these plans.

(4) Layout, existing and finished contours of all parking areas and open storage areas together with adjacent and contiguous buildings and other structures, including drainage system and structures, and location and results of all soil investigation (if requested by the statement of work).

(5) Layout of all typical street intersections, culverts, and major drawings structures.

(6) Necessary plans, elevations and sections of special features.

(7) The A/E shall verify actual field conditions, record the condition in the drawings and locate obstructions that may have any impact on the project design.

f. Preliminary Designs for High-Temperature-Hot-Water heating Systems and Air Conditioning Systems. Preliminary designs for this type of construction shall be prepared in accordance with the requirements set forth above for site plans and for preliminary designs for buildings and structures and for utilities subject to the following:

(1) Site Plans: Location of all distribution lines, conflicting utilities and manholes shall be shown.

(2) Building and Structure Drawing

(a) Individual treatment shall be given to items of complex design.

(b) Elevations and sections shall show equipment clearances and heights, piping arrangements, support details, etc., necessary for proper installation.

(c) Detail drawings shall be prepared showing proper capacities of all major items of equipment and necessary accessories, water flows temperatures and pressures, flow and control diagrams, fuel handling and storage equipment, distribution-line and expansion-loop details, water treatment and storage facilities, etc. The drawings will be of such detail to minimize any additions required for acceptance as complete working drawings.

g. Coordination with Preliminary Specifications. Preliminary drawings shall be coordinated with the Preliminary Specifications to clearly indicate type and sizes of materials, utilities, etc. and specifically to list separately Contractor furnished equipment and Government furnished equipment to be installed by the Contractor.

9. PRELIMINARY SPECIFICATIONS

a. Prepare Preliminary Specifications, using Master Specifications integrated by new sections as required, including List of Work Items, covering all contemplated construction materials and equipment to be incorporated in the project as the result of original designs by the A-E. Preliminary Specifications for Air Force Projects shall be based upon Air Force Design Manual Criteria and Facility Requirements (AFMAN 32-

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1084 latest edition), including all modifications thereto in effect on the date of the contract. The type of building requirements utilized, permanent or semi-permanent, shall be as noted in the Delivery Order.

b. Preliminary Specifications shall be coordinated with the requirements for Preliminary

Design Drawings.

c. Preliminary Specifications of Air Force Projects shall be prepared with the same format of headings and sequence of material as utilized in the standard specifications for Air Force Projects.

d. Preliminary Specifications shall present the following:

(1) Description of each of the facilities involved.

(2) Approximate capacities of the major architectural/mechanical and electrical items, with a brief description of their function and operation of the system.

(3) All data required for preliminary engineering and architectural analysis of the project that is not shown on the preliminary drawings or included in the design analysis.

(4) List of any Contractor’s Technical Alternatives to be incorporated in the project.

(5) For roads, walks, parking areas, open storage areas, Airfield and Helicopter

Pavement and Drainage, a list of guide specifications (AF Standards, UNI, CEI, etc.) that will be used in construction of the facilities. When guide specifications include alternates for materials or construction methods the alternate proposal for use shall be indicated.

e. Preliminary Cost Estimate

(1) Construction Costs The estimate shall be accurate and realistic, reflecting current prices for work and materials, and taken into account probable labor shortages that may occur because of other known proposed projects in the area. The estimates shall be broken down into major items which cannot be readily analyzed will not be accepted. Preliminary Cost Estimate shall be prepared on form similar to AF Form 3052 new version to be furnished by the Government. If the Preliminary Cost Estimate indicates the project will exceed the ECC, the A-E will recommend appropriate method of cost reduction, if any.

(2) Classification. The requirements set forth herein for classification of cost estimates shall also apply to preliminary cost estimate.

10. FINAL DESIGN

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a. Accomplish the final detail design of the project, complete with all component parts and appurtenances. The final designs shall be based upon the project criteria and upon approved preliminary design. The final designs shall be within the approved estimate or within the ECC or initiated within the ECC and completed with the approved preliminary cost estimate, as applicable to the project involved.

b. For structures involving site adaptation of plan, the final design shall be for all modification, additions and appurtenances required to adapt the design of structures as shown on the plans to local site conditions.

11. CONTRACT DRAWINGS AND SPECIFICATIONS

a. Contract Drawings. Prepare complete detailed drawings for use in the contract construction of the project. Final drawings shall be based on approved designs and layouts for a specific project, approved during the survey report conference. The scales shall be as stated in paragraph 8 c(2), (3), (4), and (5) above. The coordinates or ties to base lines of at least two adjacent corners of each building and structure and of principal points on utility lines, road, railroads, pavement and similar construction features shall be shown on the drawings. The contract drawings shall be prepared for the entire project designed under the contract and shall provide for the solicitation of bids and award of construction contracts in accordance with the provisions of the contract specifications and contract terms, conditions and clauses. Notes, legends, schedules, etc., will be in English.. Dimensions, elevations, etc., will be in the metric system.

b. Computer-Aided Drafting and Design (CADD) Digital Drawings: These deliverables include (but are not limited to): roof plans, interior designs or layouts, floor plans, blueprints, engineering drawings or details, architectural drawings or details, construction drawings or details, cross-sections, wall sections, stair details, elevations, and other schematics generally used in the design, repair, construction, or maintenance of Government installations.

(1) Deliverable Requirements

• All CADD data deliverables…