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CAMBRIDGE HOUSING AUTHORITY

PURCHASING DEPARTMENT

INVITATION TO BID

Security and Access Control Drawdown Service Contract at Various Locations

The Cambridge Housing Authority (CHA), the Owner and Managing Agent for its affiliate properties, located in Cambridge, Massachusetts, invites sealed bids for Security and Access Control Drawdown Service Contract at Various Locations, in Cambridge, MA in accordance with the specifications as written by the Cambridge Housing Authority.

The awarded contractor will be responsible for providing maintenance, repair, replacement, and support services for the following systems and components:

- Video Surveillance Systems (Cameras)

- Network Video Recorders (NVRs)

- Network Infrastructure

- Access Control Systems (Fobs, Readers, Panels)

- Intercom Systems

- Automatic Door Openers

- General Door Hardware and Access Issues

Services shall include troubleshooting, repair, replacement of components, system configuration, and coordination with CHA for system improvements and upgrades.

The not-to-exceed value of this contract is $300,000.00. The term of this contract will be for a period of three years, or until the funds are fully expended, whichever occurs first. The category for which the General Bidder must be DCAMM-certified is Alarm Systems. Contractors must be in business as a corporation or company for a minimum of five (5) years in order to be eligible. General Bids will be accepted by bidders only when accompanied by a Certificate of Eligibility and an Update Statement (DCAMM Forms CQ7 and CQ3.) Bids will be subject to M.G. L. c.149 Section 44A to J inclusive and to the Davis Bacon Wage Determination rates.

Bid Forms and Contract Documents will be available through Procore (may be viewed electronically and hardcopy download) beginning Wednesday, August 5, 2026, after 10:00 AM.

In the event there are any changes or clarifications, an addendum no less than 48 hours before bids are due will be provided to all parties listed on CHA’s list of plan holders for the project. It is the responsibility of each bidder to determine whether any addenda have been issued prior to submitting a bid.

THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED BY THE AWARDING AUTHORITY. Bids must be electronically submitted at www.procore.com. Additional instructions to complete the other bid forms are accessible on the Procore website and in the bid documents. If you need to contact the Cambridge Housing Authority on any other bidding issues, please contact 2026SecurityAccessControl@cambridge-housing.org.

Questions from bidders must be submitted no later than Friday, August 14, 2026, at 1:00 PM. Questions received after the above deadlines may not be considered by the Awarding Authority. No interpretations of the meaning of the specifications, or other pre-bid documents shall be made to any bidder orally. Every request for such interpretation must be in writing to: 2026SecurityAccessControl@cambridge-housing.org.

All bids shall be submitted electronically online at www.procore.com and received no later than Thursday, August 20, 2026, by 11:00 AM.

Every General Bid shall be accompanied by a Bid Deposit in the form of a certified check, bid bond, treasurer’s or cashier’s check issued by a responsible bank or trust company, in the amount of 5% of the not-to-exceed value of this contract and made payable to the Cambridge Housing Authority. The bid security shall secure the execution of the contract and the furnishing of a Payment Bond and Performance Bond in the amount of 100% of the contract value by the successful General Bidder as specified in the Contract Documents. All general bids are subject to provisions of MGL Chapter 149.

Bids shall be subject to M.G.L. c. 149, §§ 44A–44J, inclusive, and the Davis-Bacon Wage Determination Rates included in the Contract Documents. The wages paid to all employees performing work under this contract shall not be less than the applicable Davis-Bacon Wage Determination Rates contained in the Project Specifications.

The Cambridge Housing Authority reserves the right to reject any and all bids and to waive minor informalities when it is in the best interest of the Authority to do so. The contract shall be awarded to the responsive, responsible, and eligible bidder offering the lowest price in accordance with the Contract Documents. In the event of a tie, the tied bidders shall be invited to participate in a random drawing conducted by the Purchasing Department. The Authority reserves the right to reject all bids if fewer than three (3) bids are received.

Bid prices shall remain firm for thirty (30) days following the bid opening.

Any award is subject to the approval of the Cambridge Housing Authority's Board of Commissioners and the availability of appropriated funds. The successful bidder shall furnish a Payment Bond and Performance Bond, each in the amount of 100% of the contract value, as specified in the Contract Documents.

Rock-Andral Ludger, Senior Purchasing Agent