Advertisement for Bids, Specification.docx

Advertisement for Bids: Non-Construction Truck Mounted Valve Operator Purchase Advertised starting Wednesday, December 18, 2024, for a minimum of two consecutive weeks using VendorNet.

Specifications are available by visiting the District website at: https://www.madsewer.org/do-business-with-us/business-opportunities/contracting-center/opportunity-category/non-engineering/

The Madison Metropolitan Sewerage District requests bids for its Truck Mounted Valve Operator purchase. Bid documents are linked below. Sealed bids will be accepted until 11 a.m., CST, Monday, January 6, 2025, at the District office, 1610 Moorland Road, Madison, Wisconsin 53713. At this time and place all bids will be publicly opened and read aloud. Any questions should be directed to Erik Rehr at 608-709-1833 or erikr@madsewer.org. Emailed bids are also acceptable.

Bids shall be addressed or emailed to the Madison Metropolitan Sewerage District, Attn., Erik Rehr, and should be clearly marked “Sealed Bid- Truck Mounted Valve Operator Purchase”.

Only formal written addenda can materially alter the specifications. No verbal statement made by District employee or anyone else is binding nor shall such a statement be considered an official part of this public proposal. All bid responses and their contents will be public record.

Unless otherwise specified in the bidding documents, the prospective bidders should check our internet site for any addendum 72 hours before the scheduled bid deadline.

The District is federal and state tax exempt. The District reserves the right to reject any or all proposals or to waive any technicality and accept any proposal which may, in its opinion, be advantageous to the District.

Any questions may be directed to:

Erik Rehr Maintenance and Reliability Manager Madison Metropolitan Sewerage District 1610 Moorland Rd Madison, WI 53713 608-709-1833 erikr@madsewer.org

Published by authority of the Commissioners of the Madison Metropolitan Sewerage District. By Bradley Murphy, Secretary Bid Documents

BID FORM A:

Truck Mounted Valve Operator Purchase Return To:

Madison Metropolitan Sewerage District 1610 Moorland Rd.

Madison WI, 53713 Attn: Erik Rehr Title: Truck Mounted Valve Operator Purchase Date Issued: Wednesday, December 18, 2024 Project manager: Erik Rehr Telephone: 608-222-1201 EXT 294 Email: erikr@madsewer.org

Today’s Date: December 16, 2024

Specifications:

Valve Operator Wachs Heavy Duty (up to 2,500 ft-lbs) TM-7 Plus Valve Operator, Exerciser and Rehabilitator with dual operability functionality and Bluetooth, or approved equal.

Controller/Datalogger Wachs TC-100 ruggedized controller/datalogger to operate and collect data, including GPS, during the operation of the valve operator, or approved equal.

Hydraulic Cooler Provide hydraulic cooler if necessary for addition of Class 2 circuit.

Power Pack Wachs Utility 16 H.P. gas driven engine HTMA Class II frame mounted power pack: Briggs & Stratton electric start V-Twin engine (12 kW) with hydraulic pump capable of 8 gallons per minute at 2.00 psi (30.3 liters per minute at 13.8 Bar)

Bid:

1. To provide one (1) new truck mounted Wachs TM-7 valve operator, controller/datalogger, hydraulic cooler and gas driven engine power pack and all other appurtenances for:

Truck Mounted Valve Operator and all specified accessories: $_____________

Bids will be received until 11:00 a.m., CST, Monday, January 6, 2025.

Date and time received: _________________________

1. PURPOSE AND SCOPE

The Madison Metropolitan Sewerage District invites and will accept bids for one (1) new truck mounted valve operator, as specified above. MMSD intends to use the results of this process to award and issue a purchase order for the winning bid as a lump sum.

1. CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document by December 26, 2024. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for bid, the bidder must immediately notify the Project Manager named on the cover page of the issue in writing and request modification or clarification of the bid document. All inquiries must be directed to the person indicated on the cover page. E-mail is the preferred method of contact.

1. ADDENDUMS

In the event it becomes necessary to clarify any part of this request for bid, or to revise any part of this RFB, the Project manager will send out an official addendum/amendment to all potential bidders. Bidders must acknowledge the receipt/review of any addendum(s) on the Bid Form A.

The Project manager has the sole authority for modifications of this specifications and or bid.

1. BIDDER QUALIFICATIONS & REQUIREMENTS

All Bidder qualifications in this section are mandatory. Failure to meet a qualification may disqualify your Bid. However, the Procurement Agent reserves the right to waive any qualification if no Bidder is able to satisfy that qualification.

3. Bidder must be in the business of providing truck mounted valve operators for at least the past three (3) years. (See Bidder Response Sheet Attachment C)

3. Bidder must provide a written warranty providing assurance that manufactured parts are in brand new condition and free of defects in quality or workmanship.

3. Bidder must be able to deliver the truck mounted valve operator within 12 weeks of award.

1. METHOD OF BID

Bidder must use the Request for Bid form (Bid Form A) and must submit a Lump Sum, and guaranteed days from order placement to delivery. Bids will be accepted only for fixed costs as requested. All prices must be bid in U.S. Dollars. Bidder’s own quotation sheet will not be accepted.

6.0 INVOICING REQUIREMENTS

Contractor shall invoice after materials are shipped. MMSD will pay or reject invoices within 30 days of receipt by MMSD. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

7.0 METHOD OF AWARD

Award(s) shall be made on the basis of the lowest lump sum bid from a responsive, responsible bidder who meets all specifications. MMSD will award to one (1) Bidder whichever is judged to be in the best interest of the MMSD. MMSD is the sole determinant of its best interests.

8.0 REQUIRED FORMS

In order for your bid to be considered, the following completed documents must be provided. An “X” preceding the form indicates that it must be completed and returned with the Bid response by the due date and time listed on the bid cover page, in order for your bid to be considered. Include:

Failure to provide the required documents/information within your bid submittal may disqualify your bid.

BIDDER RESPONSE SHEET

TRUCK MOUNTED VALVE OPERATOR PURCHASE

ATTACHMENT C

Bidders must submit the following table with a response in the form of a check in one box for each criterion indicating “Yes” or “No”. A check indicating “Yes” certifies that the Bidder is fully capable of providing the service or qualification described. Bids without a response for each requirement or “No” will be rejected. Awarded vendor must be able to answer “Yes” to all requirements.

QUALIFICATIONS AND REQUIREMENTS

Specify the Product Name and Product # (if applicable for the RFB response) Product Name: ___________________________________________________________ Product Number___________________________________________________________ I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or missing information will disqualify the bid.

Company Name: __________________________________________________________ Bidder’s Name and Title: ____________________________________________________ Bidder Signature: __________________________________________________________ Date: ____________________________________________________________________ Signature of authorized MMSD Employee: ______________________________________

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