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TOWN OF BRISTOL BURNSIDE STREET STREETSCAPE PROJECT - BID NO. 1070

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

BURNSIDE STREET STREETSCAPE PROJECT

BID #1070

INVITATION FOR BID

BID No. 1070

Prepared by

Pare Corporation 8 Blackstone Valley Place

Lincoln, Rhode Island

Advertisement Date: August 21, 2025

Bid Due Date: September 10, 2025

Funded By:

Municipal Infrastructure Grant Program (MIGP) Rhode Island Infrastructure Bank 275 Promenade Street, Suite 301 Providence, RI 02908

INVITATION TO BID

TABLE OF CONTENTS

I Notice to Bidders 2

II Instructions to Bidders 4

III Terms and Conditions 9

IV Special Provisions for Services 10

V Statement of Requirements 11

VI Bid Documents to Be Returned 12

Attachment A Bid Form

Attachment B Non-Collusion Affidavit

Attachment C Bid Bond Form

Attachment D Insurance Coverage

Attachment E Bidder Statement of Relevant Experience

Attachment F Vote of Corporation

Attachment G Payroll Forms and Statement of Compliance

Attachment H Federal Wage Rates

Attachment I MBE Utilization Plan

Attachment J General Provisions

Attachment K Specifications

I - NOTICE TO BIDDERS

The Town of Bristol is requesting sealed bids for the BURNSIDE STREET STREETSCAPE

PROJECT, in accordance with all terms and specifications contained herein. Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI, until.

Twelve (12) o’clock P.M., Local Time September 10, 2025

All Bids received will be publicly opened at this time at Town Hall.

The work performed under this contract shall include all equipment, labor, material, supplies, etc.

necessary to furnish the work described in this contract and shall include, but is not limited to: full depth reclamation and cold in-place recycling of existing bituminous pavement; installation of new hot mix asphalt pavement; replacement of sidewalk, installation of new sidewalk and driveways; installation of a concrete parking lane; installation of new granite curbing; adjustment of roadway utility structures (such as frame & cover, frames & grates, gate valve boxes, etc.) to grade; soil erosion and dust control; loam and seed; traffic management; striping; and all other incidentals necessary to complete the work.

Instructions, specifications and evaluation criteria may be obtained, and responses MUST be filed at the Office of the Town Clerk, 10 Court Street, Bristol, RI 02809. Instructions, specifications and evaluation criteria may also be obtained through the Town’s online bidding system at https://www.bidnetdirect.com/rhode-island/bristolri upon registering and/or logging in as a vendor.

Proposals/Bids (1 original and 1 copy) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left-hand corner, “Town of Bristol Burnside Street Streetscape Project” - Bid #1070.

Bid Security: Certified, treasurer’s, cashier’s or company check or bid bond (on the form attached) in the sum of five (5) percent of the Total Bid is required.

A mandatory pre-bid conference advising bidders of bid conditions will be held on Tuesday, September 2, 2025, at 11 A.M., on-site at the intersection of Hope Street and Burnside Street in Bristol, RI.

A payment and performance bond on 100% of the proposed contract will be required by the successful bidder within five (5) days after the award.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s Office

(401) 253-7000 three (3) business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed.

Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such a request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for opening was due solely to the delay in the mails for which the bidder is not responsible.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions, or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than seven (7) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

Any payment discount offered shall be for payment within a period of not less than fifteen (15) days.

The work shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The bid will be awarded based upon the lowest, evaluated bid price. The evaluation will be based upon the bidder’s anticipated schedule, how well the specifications have been met, and the price.

The Town reserves the right to award a contract based on the total of the bid items in part or in total with any or all work items to fit the Town’s project budget for funding or that is in the best interest of the Town.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

Project Funding The Burnside Street Streetscape Project is being funded by the Rhode Island Infrastructure Bank’s Municipal Infrastructure Grant Program (MIGP).

Prevailing Wages:

The successful contractor and sub-contractor(s) shall comply with the provisions of Rhode Island General Laws, (RIGL) Chapter 37 pertaining to the “Prevailing Wage Laws” for all municipal funded projects in excess of one thousand ($1,000) dollars. The RI Department of Labor has accepted the prevailing wage rates as determined by the Federal Wage and Hour Division under the Davis-Bacon Act. A copy of the most current wage decision pertaining to this bid is enclosed. See Attachment H. This document is also available from the Director of Labor at 462-8000 or on the web site: https://sam.gov/wage-determination/RI20250002/1

As required under RIGL 37-13-13, the successful contractor and/or sub-contractor(s) must certify and submit weekly payroll forms to the Town of Bristol. Instructions for payroll forms, payroll forms and the Statement of Compliance are enclosed as Attachment G. The above-mentioned payroll forms will be the only accepted form of payment.

Note: All bidders are responsible for insuring that no alterations have been made to the original bid package. All bid packages and addenda (if any) are located at https://www.bidnetdirect.com/rhode-island/bristolri and can be accessed by signing on as a vendor- or you can contact the Clerk’s Office.

II - INSTRUCTIONS TO BIDDERS

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of one (1) year.

If the successful bidder and the Town of Bristol mutually agree, the period of service may be extended for an additional one (1) year.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. An award will be made to the Bidder offering the lowest qualified, evaluated bid.

BID FORMS/SUBMITTAL. Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. The bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original and one (1) copy must be submitted on or before the Submittal

Deadline. Bidders shall submit one (1) original bid marked “MASTER”, and the one (1) identical copy.

c. Discrepancies. If discrepancies are found between the original and copy, the original

"MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the

Master.

BID CONTENT. The bidder must describe in detail how they will meet the requirements of this Bid and may provide additional related information with his bid. Bids should be straightforward and concise.

Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract.

The costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid are entirely the responsibility of the Bidder and shall not be reimbursed in any manner by the Town of Bristol.

BID MODIFICATIONS. Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid Withdrawal). All modifications must be made in ink, properly initiated by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Submittal Deadline.

BID, REJECTION OF. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due to the Town of Bristol.

BID WITHDRAWAL. Bidders' authorized representatives may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND. The bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Number of employees both locally and nationally.

d. Location(s) to which employees will be assigned.

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

f. Company background/history and why Bidder is qualified to provide the services described in this Bid.

g. Length of time Bidder has been providing services described in this Bid. Please provide a brief description.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES. Bidders should provide a minimum of three (3) references from similar projects performed within the last five years. Information provided should include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

CANCELLATION OF SOLICITATION. The Town of Bristol may cancel this solicitation at any time.

COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS. For the purposes of this Invitation for Bid, the following definitions will be used:

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what

"should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID. Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid Documents to Be Returned" and attached hereto.

INK OR TYPEWRITTEN. All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES. The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT. Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS. All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline. All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening. The Town of Bristol reserves the right to postpone the Submittal Deadline and opening of bids any time before the date and time announced in the Invitation for Bids or subsequent addenda.

PRICE DISCREPANCIES. In the event that there are unit price items in a bid schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern, and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES. All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Bid prices shall include everything necessary for the completion and fulfillment of the contract.

PUBLIC RECORDS. Rhode Island law provides that municipal records shall always be open for personal inspection by any person. Information and materials received by the Town of Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUALIFICATION OF BIDDERS. Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract and shall be licensed to do business in the State of Rhode Island. The Bidders experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Bristol to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, and facilities to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Bristol will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the Bidder’s experience on the form entitled “Bidder’s Experience”, which is a part of the contract documents.

QUESTIONS AND COMMENTS. Questions and comments regarding this solicitation must be submitted in writing, by email only to: Mr. Ed Tanner at etanner@bristolri.gov and Mr. Kyle Stanley at kstanley@parecorp.com no later than Four (4) o’clock P.M., Local Time, on Wednesday, September 3, 2025. The questioner's company name, address, phone and email, and contact person must be included with the questions or comments. Answers, if any, made by Pare Corporation, will be posted to https://www.bidnetdirect.com/rhode-island/bristolri by the Town of Bristol as an addendum by the close of business on Friday, September 5, 2025. Electronic notification will be sent to all registered, prospective bidders. A mandatory Prebid Conference will be held by the Town of Bristol at dates, times, and locations as specified in the Notice to Bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses, or other monies due to the Town of Bristol.

SELL OR ASSIGN. The successful Bidder shall not have the right to sell, assign, or transfer any rights or duties under this contract without the specific written consent of the Town of Bristol.

SIGNATURES. An individual who is authorized to bind the Bidder must sign the bid. If the Bid is made by two or more individuals, partnerships or corporations, or any combination thereof, each party joining to make the Bid shall submit, attached to and made a part of the Bid, information and signatures in compliance with the foregoing provisions applicable to an individual firm, partnership or corporation. In addition, if any members of the joint venture are a corporation, an attested copy of the vote of the corporation authorizing such joint venture shall be attached to the Bid. See Attachment F.

SUBMITTAL DEADLINE. The Submittal Deadline is indicated on page 2 of this document. Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI 02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TAXES, EXEMPT. The Town of Bristol is exempt from Federal Excise and State Sales Tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER. The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. The bidder understands and acknowledges that the representations above are material and important and will be relied on by the Town of Bristol in evaluation of the bid.

Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

III - TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS. Except as noted hereunder, Successful Bidder may not assign, transfer, or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN. Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT. Without cause, the Town of Bristol may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten- (10) days written notice to the Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions, or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK. The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so requested shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS. The Bidder hereby agrees that the material, equipment, or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. The submittal of brochures or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION. This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all addenda, all of Bidder’s successful submittals, supplemental agreements, change orders, performance bond(s), and all written agreements which alter, amend, or extend the contract.

FORMATION OF CONTRACT. The Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the State of Rhode Island and Providence Plantations. The parties stipulate that this contract was entered into in the County of Bristol, in the State of Rhode Island and Providence Plantations. The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions arising here from.

SCHEDULE. The successful bidder will not be permitted to mobilize equipment or personnel to the site until given the Notice to Proceed. The bidder will guarantee that work will begin within ten (10) calendar days from the Notice to Proceed. If work is not completed within the time limit specified in the Invitation to Bid, the contractor shall be assessed $900 per calendar day as liquidated damages in accordance with Rhode Island Code of Regulations Title 220 Chapter 30.

SEVERABILITY. If any provisions, or portion of any provision, of this contract are invalid, illegal, or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS CHANGES TO. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION. The term "specification" or "Bid Specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

IV - SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION. The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS. The Town of Bristol reserves the right to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors.

Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES. The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE. The contractor shall be held responsible for any breakage, loss of the Town of Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Bristol any damage to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT. Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Bristol with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Bristol, its officers and agents, Additional Insured by endorsement. The “Bidder’s Statement Regarding Insurance

Coverage” is Attachment D.

RIGHTS RESERVED. (a) Rejection of Work. The Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed. (b) Completion of Work. If Contractor fails to comply with the conditions of the contract or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

V - STATEMENT OF REQUIREMENTS

The sidewalk and roadway improvements to Burnside Street shall be in accordance with plans prepared by Pare Corporation entitled “Town of Bristol, Rhode Island –Burnside Street Streetscape Project – Sheets 1- 11 of 11 dated August 21, 2025.

The contractor shall perform the work in coordination with the Town of Bristol and the Engineer. A mandatory pre-construction meeting will be held prior to commencement of the work with representatives from the Town and the Engineer.

Bid Security: Certified, treasurer’s cashier’s or company check or bid bond (on the form attached) in the sum of five (5) percent of the Total Bid is required.

A payment and performance bond on 100% of the proposed contract will be required by the successful bidder within five (5) days after the award.

The attention of bidders is particularly referred to the Federal and State requirements as to conditions of employment to be observed and wage rates to be paid under the contract as determined by the Department of Labor and Industries under the provision of Chapters 12 and 13 of Title 37, General Laws of Rhode Island, 1956, as amended. The bidder’s attention is also called to the “Equal Opportunity Clause”, the

“Nondiscrimination in Employment”, the Clean Air Act, and Federal and State DBE requirements of the Contract.

Bidders are advised that the Contract will be awarded to the bidder who submits the lowest total bid based on furnishing domestic steel materials in accordance with the U.S. Code of Federal Regulations Title 23, Buy America.

The required DBE/MBE goal for this project is 15%. The MBE Utilization Plan form has been attached to this document as Appendix I and must be returned with the bid.

VI – BID DOCUMENTS TO BE RETURNED

The following documents must be completed and submitted on or before the Submittal Deadline for the Bid to be considered complete:

1. Bid Form

2. Non-Collusion Affidavit

3. Bidder’s Statement Regarding Insurance Coverage

4. Bidder’s Statement of Relevant Experience

5. MBE Utilization Form

6. Vote of Corporation

7. Bid Bond

8. Bid Bond Form

Additional information to be provided:

1. Company ownership. If incorporated, the State in which the company is incorporated and the date of incorporation.

2. Location of the company offices.

3. Number of employees both locally and nationally.

4. Location(s) to which employees will be assigned.

5. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

6. Company background/history and why Bidder is qualified to provide the services described in this

Bid.

7. Length of time Bidder has been providing services described in this Bid. Please provide a brief description.

Responses to Bids must be submitted on preprinted forms supplied with this Bid. One (1) original bid marked “MASTER” and one (1) copy must be submitted on or before the Submittal Deadline.

ATTACHMENT A

BID FORM

TO: Town of Bristol

PROJECT: BURNSIDE STREET STREETSCAPE PROJECT

Bristol, Rhode Island Town of Bristol Contract No. 1070

DATE: _____________________________________

SUBMITTED BY:

(full name)

(full address)

1. OFFER

Having examined the Place of Work and all matters referred to in the Bid Documents prepared by Pare Corporation, Engineer for the above-mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work, BURNSIDE STREET STREETSCAPE PROJECT for the Price of:

1. Total Price: $………………..……………………………………..dollars

We have included herewith the unit price bid forms.

This project is exempt from all Rhode Island State Sales taxes and Federal Excise tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

The undersigned proposed to furnish through his bid price all charges, including all supervision, technical personnel, labor, materials, equipment, tools, appurtenances, services, and anything else necessary to perform and complete this Contract pursuant to the plans and specifications for the specified unit price bid prices as listed below:

Unit prices are to be written in both words and figures. In cases of discrepancy, the unit price shown in words will govern.

2. UNIT PRICE BID FORM

BID FORM 2

BID ITEMS- BURNSIDE STREET

ITEM OF WORK WITH UNIT

ITEM NO. QUANTITY PRICE WRITTEN IN WORDS UNIT PRICE PRICE

240.00 SY

REMOVAL AND DISPOSAL OF

PAVEMENT

per Square Yard

190.00 LF

REMOVAL AND DISPOSAL OF

CURBING

per Linear Foot

600.00 SY

REMOVE AND DISPOSE SIDEWALKS

220.00 CY

EARTH EXCAVATION

per Cubic Yard

20.00 CY

ROCK EXCAVATION (MECHANICAL)

50.00 LF

COMPOST FILTER SOCK

BID FORM 3

2.00 EA

SACK INSERT INLET

PROTECTION

per Each

80.00 CY

GRAVEL BORROW SUBBASE

COURSE

1310.00 SY

HOT MIX ASPHALT PREPARTAION-

FULL DEPTH

230.00 TON

MODIFIED CLASS 19.0 HMA BASE

COURSE

per Ton

160.00 TON

CLASS 9.5 HMA SURFACE COURSE

12 20.00 TON

HMA CLASS 9.5 FOR

MISCELLANEOUS WORK

BID FORM 4

13 15.00 EA

ADJUST DRAINAGE OR UTILITY

STRUCTURE TO GRADE

14 15.00 EA

ADJUST DRAINAGE CURB STOP OR

UTILITY BOX TO GRADE

15 1.00 EA

CLEANING AND FLUSHING

VERTICAL STRUCTURES

16 50.00 LF

CLEANING AND FLUSHING PIPE

(ALL SIZES)

17 530.00 SY

PORTLAND CEMENT CONCRETE

SIDEWALKS AND DRIVEWAYS

18 120.00 SY

ASPHALT CONCRETE SIDEWALKS

AND DRIVEWAYS

BID FORM 5

19 1.00 EA

REMOVE AND RESET SIGN

20 615.00 LF

GRANITE CURB

21 2.00 EA

TEST PITS

22 100.00 SY

LOAM BORROW 4 INCHES DEEP

23 100.00 SY

SEEDING

24 180.00 LF

PAVEMENT MARKINGS

BID FORM 6

25 50.00 LF

MECHANICAL TREE AND SHRUB

PRUNING

26 1.00 EA

TREE PLANT PROTECTION DEVICE

27 60.00 LF

SHRUB PLANT PROTECTION DEVICE

28 100.00 SY

WOOD CHIPS FURNISHED AND

SPEAD AT 4 INCH DEEP

29 1.00 LS

MAINTENANCE AND CLEANING OF

EROSION AND POLLUTION

PREVENTION CONTROLS

per Lump Sum

30 1.00 LS

MOBILIZATION AND

DEMOBILIZATION

BID FORM 7

31 1.00 LS

TEMPORARY PAVEMENT

MARKINGS

32 1.00 LS

FURNISH, INSTALL, MAINTAIN AND

MOVE TEMPORARY TRAFFIC

PROTECTION

TOTAL BASE BID PRICE IN WORDS:

(Also indicated in Paragraph 1.)

TOTAL BID PRICE:

Bidders shall enter bid amounts for all items indicated above. The Town of Bristol reserves the right to award the Contract on the basis of the Base Bid Price up to the amount of funds available and in consideration of the quantity installed. Bidders shall provide a bid amount to perform all work under each individual item. Unbalanced bid items may be a basis for disqualification of bid.

3. ACCEPTANCE

This offer shall be open to acceptance and is irrevocable for one hundred twenty (120) days, excluding Saturdays, Sundays, and legal holidays, from the Bid closing date.

If this Bid is accepted by the Owner within the time period stated above, we will:

Execute the Agreement within three (3) days of receipt of Notice of Award.

Furnish the required Performance Bond and Labor and Material Payment Bond within five (5) days of receipt of Notice of Award.

Commence work within ten (10) days of receiving a written Notice to Proceed.

BID FORM 8

4. CONTRACT TIME

Contractor If this Bid is accepted, the BIDDER hereby agrees to commence WORK under this Contract within 10 calendar days of the anticipated Notice to Proceed date of September 29, 2025 and to fully complete the BID WORK by December 19, 2025 (81 calendar days).

5. ADDENDA

The following Addenda have been received. The modifications to the Contract Documents noted therein have been considered and all costs thereto are included in the Bid Price.

Addendum # Dated

Addendum # Dated

Addendum # Dated

Addendum # Dated

BID FORM 9

6. BID FORM SIGNATURE(S)

The Corporate Seal of

(Bidder - please print the full name of your Proprietorship, Partnership, or Corporation) was hereunto affixed in the presence of:

(Authorized signing officer Title)

(Seal)

(Authorized signing officer Title)

If the Bid is a joint venture or partnership, add additional forms of execution for each member of the joint venture in the appropriate form or forms.

I herein agree to abide by all requirements as detailed in the “Invitation for Bid #1070”.

Signature: _______________________________

Printed Name & Title: ___________________________________

Date: __________________

ATTACHMENT B

NON-COLLUSION AFFIDAVIT

NON-COLLUSION 1

To Be Completed, Notarized, and Submitted With Bid

State of Rhode Island County of Bristol

“________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date (Signed at)

Bidder name Authorized Representative (Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

ATTACHMENT C

BID BOND FORM

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form)

Prepared by the Engineers Joint Contract Documents Committee.

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

BID

Bid Due Date:

Description (Project Name and Include Location):

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this

Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Title Title

Note: Above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary.

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form)

Prepared by the Engineers Joint Contract Documents Committee.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this

Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding

Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the

Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding

Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents

(or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of

Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United

States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

ATTACHMENT D

INSURANCE COVERAGE

INSURANCE COVERAGE 1

BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation for Bid No. 1070, “Burnside Street Streetscape Project.” Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance and agrees to provide the Town with a certificate of insurance which names the Town of Bristol as an Additional Insured for the work specified.

Insurance Required:

• Workers’ Compensation in compliance with statutory limits

• Comprehensive General Liability Insurance of at least $1,000,000.

Name of Bidder (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

ATTACHMENT E

BIDDER STATEMENT OF RELEVANT EXPERIENCE

BIDDER STATEMENT OF RELEVANT

EXPERIENCE 1

List three (3) references for which your firm provided service within the last five years.

I hereby certify that I have performed the work listed below.

Signature of Bidder

DESCRIPTION DATES CONTRACT

AMOUNT

CUSTOMER

CONTACT

CUSTOMER

TELEPHONE

ATTACHMENT F

VOTE OF CORPORATION AUTHORIZING

EXECUTION OF CORPORATE AGREEMENTS

VOTE OF CORPORATION AUTHORIZING

EXECUTIVE OF CORPORATE AGREEMENT 1

At a meeting of the Board of Directors of __________________duly called and held on

_________________, 20_____ at which a quorum was present and acting throughout, the following vote was duly adopted.

VOTED: That ____________________________, the_________________________ of the corporation, be and hereby is authorized to affix the Corporate Seal, sign and deliver in the name and behalf of the corporation contract documents with the Town of Bristol Rhode Island, the above mentioned documents to include but not be limited to Bids, Proposals, Deeds, Purchase and Sales Agreements, Agreements, Contracts, Leases, Licenses, Releases and Indemnifications; and also to seal and execute, as above, surety company bonds to secure bids and proposals and the performance of said contract and payment for labor and materials, all in such form and on such terms and conditions as he/she, by the execution thereof, shall deem proper. A true copy

ATTEST:

Name (printed)

______________________________________ (Affix Corporate Seal) Signature

Title Date

ATTACHMENT G

PAYROLL FORMS AND STATEMENT OF COMPLIANCE

RI Department of Labor and Training - Division of Workforce Regulation & Safety

Professional Regulation Unit/Prevailing Wage Section 1511 Pontiac Avenue Building 70, P.O. Box 20247 Cranston, RI 02920-0943

Rhode Island Certified Weekly Payroll

Contractor: Subcontractor:

Address: Address:

City/Town: State: Zip: City/Town: State: Zip:

Phone #: Email: Phone #: Email:

Wage Decision Decision #: Date:

Name, Address Work S M T W T F S Hourly and Phone Number Classification Date: Fringe Social Medi- RI *Other Net of Employee Apprentice % Hours Worked Each Day Benefit Security care Federal State TDI

P.S.

P.O.

R.H.

R.O.

P.S.

P.O.

R.H.

R.O.

P.S.

P.O.

R.H.

R.O.

P.S.

P.O.

R.H.

R.O.

P.S.

P.O.

R.H.

R.O.

Legend: P.S.=Prevailing Wage Standard Hours P.O.=Prevailing Wage Overtime Hours R.H.=Regular Hours R.O.=Regular Overtime Hours *Note: Deductions reported in the "other" column must be listed.

DLT is an equal opportunity employer/program. Auxiliary aids and services available upon request. TTY via RI Relay: 711 DLT-WRS-1(Rev. 10/14)

Withhel Deductions

Project/

Total Hrs

Hourly Rate Gross

For Week Ending: Location:

I, do hereby state:

(1) That I pay or supervise the payment of the persons employed by:

, 20_____, , 20______, (year) (year)

(4) That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS OR PROGRAMS

1.) Medical or hospital care: 4.) Disability:

2.) Pension or Retirement: 5.) Vacation, sick, holiday:

3.) Life Insurance: 6.) Other (please specify):

(b) WHERE FRINGE BENEFITS ARE PAID IN CASH

DLT is an equal opportunity employer/program. Auxiliary aids and services available upon request. TTY via RI Relay: 711

DLT-WRS-1 (Rev. 10/14)

SIGNATURE OF OWNER OR

OFFICER OF CORPORATION

(print name and title of signatory party)

(contractor or subcontractor)

; that during the payroll period commencing on the

(day) from the full weekly wages earned…