i

Automatic Door Operator (ADO) Inspection and

Maintenance Program

Performance Work Statement (PWS)

Architect of the Capitol (AOC)

Senate Office Buildings

July 29, 2026 i

CONTENTS

1.0 PROJECT TITLE

2.0 BACKGROUND

3.0 SCOPE OF WORK

4.0 APPLICABLE POLICIES AND STANDARDS

5.0 TASKS

5.1 Task 1: Routine Inspections and Preventive Maintenance ... Error! Bookmark not defined.

5.2 Task 2 Emergency Repair Services

5.3 Task 3 Reporting and Documentation

5.3 Task 4 Quality Control Plan (QCP)

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kick-Off Meeting

6.2 Project Management Plan

6.3 Weekly or Monthly Status Report ............................................................ 3-4

6.4 Quarterly Status Report

6.5 Architecture Design Diagrams

6.6 Government Furnished Equipment / Property (GFE/GFP) Inventory Report

6.7 Transition-Out Plan

6.8 Delivery Instructions

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN

(QCP)

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP) ................... 6-7

9.0 CONTRACT TYPE

10.0 PERIOD OF PERFORMANCE

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

12.0 TELEWORK

13.0 OTHER DIRECT COSTS (ODC)

14.0 TRAVEL

15.0 KEY PERSONNEL

15.1 Program Manager

15.2 Lead Technician

16.0 SUBSTITUTION OF PERSONNEL

17.0 SECURITY

18.0 PERSONAL SERVICES

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19.0 SECURITY ................................................................................................. 9-10

20.0 SAFETY

21.0 ENERGY EFFICIENCY / COMPLIANCE

22.0 SUSTAINABILITY

23.0 POINTS OF CONTACT

ACRONYMS ......................... 10-ERROR! BOOKMARK NOT DEFINED.

DEFINITIONS ............................ ERROR! BOOKMARK NOT DEFINED.

1.0 PROJECT TITLE

Automatic Door Operator (ADO) Inspection Program - Senate Office Buildings

2.0 BACKGROUND

The Architect of the Capitol (AOC) is responsible for ensuring that the Hart, Dirksen, and Russell Senate Office Buildings (SOBs) building systems are maintained in a safe, reliable, and compliant condition. ADO units must remain fully operational and compliant with ADA Accessibility Guidelines (ADAAG 404), ANSI/BHMA A156.10 standards, and all applicable AOC safety policies. A structured, performance-based maintenance program is required to reduce system downtime, ensure regulatory compliance, and protect occupant safety.

3.0 SCOPE OF WORK

The Contractor shall provide all labor, supervision, management, materials, tools, equipment, transportation, documentation, and incidental services necessary to inspect, maintain, repair, document, and report on all Hart, Dirksen, and Russell ADO units. The Contractor shall be fully responsible for end-to-end performance and compliance with all standards referenced in this PWS.

4.0 APPLICABLE POLICIES AND STANDARDS

• Americans with Disabilities Act (ADA), Title III

• ADA Accessibility Guidelines (ADAAG) 404 - Doors, Doorways, and Gates

• ANSI/BHMA A156.10 - Power‑Operated Pedestrian Doors

• ANSI/BHMA A156.19 - Power‑Assist and Low‑Energy Power‑Operated Doors

• AOC Safety, Security, and Environmental Regulations

The contractor must not deviate from any of the above documents without express approval from the Contracting Officer’s Representative (COR).

5.0 TASKS

5.1 Task 1: Routine Inspections and Preventive Maintenance

• Conduct scheduled inspections at intervals defined by the Senate Office Building

(every 6 months per contract year.)

• Perform lubrication, adjustments and calibration of all mechanical and electronic components.

• Verify proper operation of activation devices, sensors, safety edges, and control modules.

• Test opening/closing speeds, force settings, and hold-open times to ensure compliance with ADAAG 404 and ANIS/BHMA A156.10.

• Optional: Replacement of old door operator if needed. If a replacement is needed, the contractor shall provide a quote. A modification to the contract will be processed for parts, labor, and installation.

5.2 Task 2: Emergency Repair Services

• Respond to service calls for malfunctioning or inoperable ADO units

• Notifications received before 09:00 ET require technician dispatch within forty‑eight

(48) hours; notifications after 09:00 ET require dispatch within seventy‑two (72) hours.

• Diagnose electrical, mechanical, and control system failures.

• Restore units to full operational condition within five business days unless delayed due to material/equipment lead time.

• Provide written justification for delay exceeding required completion timeline

• Submit a corrective action plan five (5) business days when performance metrics are not achieved. The five days begin when the COR notifies the contractor of unsatisfactory performance.

5.3 Task 3: Reporting and Documentation

• Maintain detailed service logs for each ADO unit.

• Provide a quarterly maintenance report summarizing inspections, repairs, deficiencies, response times, corrective actions, and compliance status.

• Submit incident reports for any safety related malfunctions or failures.

• Maintain an updated asset inventory of all ADO units, including model numbers, serial numbers, and installation dates.

• Annual Performance reports summarizing compliance trends and system performance.

• Annual Service Calendar identifying schedule inspections by the facility and units.

• Annual Compliance Report verifying compliance with ADAAG and ANIS standards.

5.4 Task 4: Quality Control Plan (QCP)

The Contractor shall establish and maintain an internal Quality Control Plan (QCP). The QCP shall describe inspection procedures, documentation controls, calibration methods, corrective action processes, supervisory review procedures, and continuous improvement measures. The QCP shall be submitted within 15 calendar days after contract award.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

Deliverables become Government property when submitted. A deliverable is considered accepted when the CO or COR issues written acceptance, or when 10 business days have passed after submission without Government comment. If a deliverable is rejected, the contractor must correct all noted deficiencies and resubmit the product within five (5) business days or within another timeframe approved by the COR.

Acceptance criteria applied to every deliverable:

• Accuracy - factual correctness and technical precision.

• Clarity - clear, concise, and logically organized content suitable for the intended audience.

• Format - conforms to required file type, naming convention, and template.

• Timeliness - submitted on or before the scheduled due date.

Failure to meet any acceptance criterion or delivery deadline constitutes a performance deficiency subject to remedies in the Quality Assurance Surveillance Plan (QASP).

The contractor must furnish the deliverables listed in Table X Deliverables and Delivery Schedule (page 5) and adhere to the dates and formats specified. All documents must be in the format detailed in Table X and transmitted electronically to the Contracting Officer (CO) and COR, unless the Government directs otherwise. Deliverables are defined as follows:

6.1 Kick-Off Meeting

The contractor must present a kick-off meeting seven (7) days after contract award, to include an overview of the project team, scope of work, deliverables, transitional activities, communication approach, initial risks, and next steps.

6.2 Project Management Plan

The contractor must submit a Project Management Plan within 30 days of the award that outlines the project execution and project control approach, roles, responsibilities, cost, schedule, and scope. The plan must be used to facilitate key decision points, milestones, and communication among key stakeholders.

6.3 Weekly or Monthly Status Report

If requested by the government, the contractor must provide a weekly or monthly status report to supplement the quarterly status report and should contain the following information.

• Milestone Schedule - An outlook on the milestones and deliverables 6-12 months out.

• Quality Assurance - Compliance with Quality Assurance tasks.

• Accomplishments - Description of work accomplished.

• Planned Activities - Work planned for the following quarter.

• Scope Change - Deviations from planned tasks.

• Open Issues - Outstanding issues and risks, including a remediation plan if necessary.

6.4 Quarterly Status Report

The contractor must prepare a Quarterly status report. The intended audience includes senior management and executive leadership from the Government and from the Contractor.

Quarterly status reports are due by the end of the second week of the quarter for actions that occurred during the previous quarter.

The contractor must include historical information for trending purposes and include the following elements:

• Milestone Schedule - An outlook on the milestones and deliverables 6-12 months out.

• Quality Assurance - Compliance with Quality Assurance tasks.

• Accomplishments - Description of work accomplished.

• Planned Activities - Work planned for the following quarter.

• Scope Change - Deviations from planned tasks.

• Open Issues - Outstanding issues and risks, including a remediation plan.

6.5 Architecture Design Diagrams

Not applicable.

6.6 Government Furnished Equipment / Property (GFE/GFP) Inventory Report

Not applicable. Contractor will not be provided GFE/GFP.

6.7 Transition-Out Plan

The contractor must ensure a smooth and complete transfer of all Automatic Door Operator (ADO) inspection and maintenance activities to the Government or a successor contractor during the final period of performance. No later than ninety (90) calendar days before contract completion, the contractor must submit a detailed Transition-Out Plan to the Contracting Officer (CO) and Contracting Officer Representative (COR) for approval.

The plan must cover, at a minimum:

Inventory reconciliation - verify and document the final status of all Government Furnished Equipment and Property (GFE/GFP), including ADO asset numbers, locations, condition, and any outstanding repair actions.

Document hand-off - provide a complete repository of all contract deliverables to date, including inspection reports, service tickets, calibration data, force-measurement logs, Quality Control Plan updates, schedules, and correspondence.

Knowledge transfer - schedule and conduct training or briefing sessions with Government personnel or the incoming contractor on inspection procedures, preventive-maintenance routines, emergency response protocols, and record-keeping systems.

Open action closure - identify all unresolved deficiencies, recommended corrective actions, and the status of spare-parts inventory; include a timeline for completing or handing off each item.

Key personnel contacts - list names, roles, phone numbers, and email addresses for outgoing contractor staff who can be consulted during the transition period.

Milestone schedule - provide a week-by-week timeline that starts at plan approval and ends at contract completion, showing each transition activity and its responsible party.

The Government will review the draft plan and respond with comments within ten (10) business days. The contractor must incorporate all feedback and submit a final plan within five (5) business days of receiving comments. All transition tasks must be completed by the last day of the performance period. Failure to complete transition activities on schedule will be treated as a performance deficiency under the Quality Assurance Surveillance Plan (QASP).

Table X - Deliverables and Delivery Schedule

Deliverable / Description

Type Delivery Method Delivery Date / Frequency

Kick‑Off Meeting Briefing In‑Person or Virtual

7 calendar days after award

Quality Control Plan (QCP)

Plan MS Word and PDF 15 calendar days after award

Annual Service Calendar

Schedule MS Excel At award; update annually

Service Ticket Report PDF Within 48 hours of service

Quarterly Status Report

Report PDF End of the second week of the quarter

Cumulative Annual Service Report

Report PDF 15 calendar days after contract year end

Final ADA Compliance Inspection Report

Report PDF 30 calendar days after final annual inspection

Transition‑Out Plan

Plan MS Word and PDF 90 calendar days before contract end

6.8 Delivery Instructions

The contractor must provide electronic and hard copies of every deliverable listed in Table X for Government review, approval, and action. Electronic copies must be transmitted as email attachments to the Contracting Officer (CO) and the Contracting Officer Representative (COR) in PDF format. If an electronic file exceeds 25 MB, the contractor must supply a secure, Government-approved download link and notify the CO and COR by email the same day.

The contractor must submit the Quarterly Status Report within ten (10) calendar days after the end of each quarter. All other deliverables must be provided no later than the due dates or frequencies specified in Table X unless the CO authorizes a different schedule in writing.

The contractor must follow the invoice instructions in Section 23.0 when submitting invoices.

Deliverables and work products become Government property upon submission. The CO or COR will issue written notification of acceptance or rejection within two (2) business days of receipt, except invoices, which are approved or rejected within thirty (30) calendar days. Rejection notifications will identify the deficiencies to be corrected. A deliverable is considered final only after written acceptance by both the CO and the COR.

Deliverables must be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, must be applied to each product received from the contractor.

• Accuracy: Documents must be accurate in presentation, content, and style.

• Clarity: Documents must be clear and concise.

• Format: Documents must be transmitted via mutually agreed upon media.

• Timeliness: Documents must be submitted on or before scheduled due date.

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN

(QCP)

The Government will prepare a Quality Assurance Surveillance Plan (QASP) as a separate attachment to this PWS. The QASP will describe the surveillance methods, inspection frequency, and performance standards that the Contracting Officer’s Representative (COR) will use to verify that services meet contract requirements.

The Contractor must develop and maintain a Quality Control Plan (QCP) that describes the internal processes, inspections, and corrective-action procedures the Contractor will use to ensure consistent quality of all ADO inspection and maintenance services. A draft QCP must be included in the proposal. A final QCP must be submitted within fifteen (15) calendar days after contract award in accordance with Section 6.0. The Contractor must update the QCP at the start of each option period or whenever the Government requests revisions.

Quality-control data and any identified deficiencies must be summarized in all Status Reports (see Section 6.5). The Government may inspect any work, review any record, or observe any inspection activity at any time during the period of performance. Deliverables and services will be accepted when the COR and the Contracting Officer (CO) determine that they conform to the requirements of this PWS. If a deliverable is rejected, the Contractor must correct the deficiencies and resubmit the deliverable within five (5) business days or within a timeframe approved by the COR.

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

The Government will furnish the following resources to support performance of this contract:

• Facility access - escorted entry to the Hart, Dirksen, and Russell Senate Office Buildings during approved work hours and with 48-hour notice.

• Door schedules - current inventory lists that identify door operator locations and operating hours.

• Applicable records - available historical maintenance logs, service tickets, and force-measurement data.

• Electrical power - existing building power needed to operate and test each Automatic Door Operator (ADO) and related test equipment.

The Contractor must provide all other tools, instruments, materials, and consumables required to perform the inspections, preventive maintenance, and repairs described in this PWS. Any loss or damage to Government-furnished items, other than normal wear and tear, must be repaired or replaced by the Contractor at no additional cost to the Government. Coordination for facility access and retrieval of records must be arranged through the Contracting Officer’s Representative (COR).

9.0 CONTRACT TYPE

The anticipated contract type for this requirement is Firm-Fixed-Price.

10.0 PERIOD OF PERFORMANCE

The period of performance shall consist of a 12-month base period with four (4) one-year option periods. The Government may exercise any option period unilaterally in accordance with Federal Acquisition Regulation (FAR) clause 52.217-9, “Option to Extend the Term of the Contract.” If exercised, each option period must be subject to the terms and conditions of the contract at the time the option is exercised, unless otherwise modified by bilateral modification. The Government may also exercise FAR clause 52.217-8, “Option to Extend Services,” for a period not to exceed six (6) additional months, at the rates and prices in effect at the time the option is exercised.

10.1 PERFORMANCE STANDARDS

a. 100% of required preventive inspections shall be completed within established time frames.

b. 100% of required documentation shall be submitted within 48 hours of service completion.

c. Emergency dispatch shall occur within 48 hours in no less than 95% of service calls.

d. Repair completion shall occur within five (5) business days in no less than 95% of cases.

e. System-wide operational availability shall not fall below 98% across all ADO units.

f. Failure to meet performance standards shall require submission of a corrective action plan within five (5) business days and may result in contractual remedies.

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

All on-site work must be performed in the Hart, Dirksen, and Russell Senate Office Buildings, Washington, DC. Routine services must be conducted between 07:00am and 4:00pm Eastern Time, Monday through Friday, excluding Federal holidays, unless the Contracting Officer (CO) authorizes alternate hours in writing. Access outside core hours must be coordinated through the COR.

12.0 TELEWORK

Telework is not authorized for any on-site inspection, testing, or repair activity.

Administrative tasks (e.g., report writing) may be performed off-site. The Contractor must furnish all off-site equipment required for telework. The Government will not issue Government-furnished devices for this purpose.

13.0 OTHER DIRECT COSTS (ODC)

Other direct costs, including but not limited to training, third-party laboratory fees, and expendable supplies, are not authorized under this contract unless the CO approves the expense in advance and in writing. Any approved ODC will remain the property of the Government upon contract completion.

14.0 TRAVEL

Travel is not anticipated or authorized under this requirement. No costs for transportation, lodging, meals, or incidental expenses will be reimbursed.

15.0 KEY PERSONNEL

The Government designates two key personnel under this contract: Program Manager (PM) and Lead Technician (LT). These positions are essential for schedule control, safety, and compliance. The Contractor must maintain qualified individuals in these roles for the duration of the contract.

Key personnel are expected to demonstrate:

• Clear oral and written communication

• Ability to coordinate with multiple stakeholders

• Adaptability to changing priorities

• Sound decision-making in the field

15.1 Program Manager

Role: Serves as the single point of contact for the Contracting Officer (CO) and Contracting Officer’s Representative (COR); oversees planning, scheduling, safety, quality, and reporting.

Minimum qualifications:

• Five (5) years of experience managing facilities-maintenance or life-safety service contracts of comparable scope;

• Working knowledge of ADAAG 404 and ANSI/BHMA A156.10 requirements; and

• Proficiency with basic scheduling and office software (e.g., Microsoft Project, Word, Excel).

15.2 Lead Technician

Role: Directs on-site inspections and repairs, verify ADA and ANSI/BHMA compliance, and signs Service Tickets. Acts as field supervisor for contractor technicians.

Minimum qualifications:

• Possess a current American Association of Automatic Door Manufacturers (AAADM) Certified Inspector certification applicable to the automatic pedestrian door systems serviced under this contract.

• Possess a minimum of three (3) years of documented experience inspecting, maintaining, troubleshooting, repairing, and servicing automatic pedestrian doors.

• Possess documented manufacturer-specific factory training for the automatic door operators and associated equipment included in the Government’s door inventory or obtain such training within an established period following contract award.

• Demonstrate working knowledge of applicable ANSI/BHMA standards, including

ANSI/BHMA A156.10, Power Operated Pedestrian Doors, and ANSI/BHMA A156.19, Power Assist and Low-Energy Power Operated Swinging Doors, as applicable to the equipment being serviced.

• Demonstrate proficiency in the diagnosis and repair of automatic door operators, motors, control boards, sensors, actuators, door arms/linkages, electrical components, locking/latching devices, and associated hardware.

• Be capable of performing and documenting full-scope inspections, preventive maintenance, corrective repairs, and emergency repairs.

• Maintain all required certifications and manufacturer training throughout the period of performance. The Contractor shall provide copies of current certifications and training records to the Government upon request.

• Be capable of providing technical direction and quality control oversight to other

Contractor personnel performing work under this contract.

16.0 SUBSTITUTION OF PERSONNEL

Key personnel are critical to successful performance under this contract. During the period of performance, the Contractor must replace key personnel only with individuals of equal or greater qualifications and experience.

The Contractor must submit any proposed substitution to the CO no fewer than fifteen (15) calendar days in advance of the desired change. Each request must include:

1. An explanation of the circumstances necessitating the substitution.

2. A résumé for the proposed substitute that details education, relevant certifications, and experience.

3. Any additional information requested by the CO or COR to confirm the individual’s suitability.

The Government will evaluate the request and notify the Contractor of approval or disapproval in writing within ten (10) calendar days. If disapproved, the Contractor must propose another qualified candidate within fifteen (15) calendar days after notification.

The Contractor must immediately remove and replace any individual who fails to perform duties adequately, is chronically absent or late, violates AOC policies, or creates an unsafe or disruptive work environment. Replacement personnel must meet or exceed the qualifications listed in Section 15.0 and are subject to the same approval process described above.

17.0 PERSONAL SERVICES

Personal services are not authorized under this requirement.

18.0 INVOICING

The Contractor must submit quarterly invoices through the Invoice Processing Platform (IPP) in accordance with clause AOC52.232-1, “Payments,” and any additional instructions included in the contract award. Each invoice must reference the contract number, the quarterly period of performance covered, and the appropriate Contract Line- Item Number (CLIN). Invoices must be supported by copies of all Service Tickets and the Quarterly Status Report for the billing period. The AOC will approve or reject each invoice within thirty (30) calendar days of receipt.

19.0 SECURITY

All contractor employees must:

• Submit an E-Verify form;

• Complete a United States Capitol Police background-check request (CP-491); and

• Complete the AOC contractor badging process before performing any on-site work.

The Architect of the Capitol does not recognize the exemptions in the federal-contractor E- Verify rule; therefore, the Contractor must verify employment eligibility for all employees assigned to this contract.

Badges must be always worn visibly inside the Hart, Dirksen, or Russell Senate Office Buildings. Lost or stolen badges must be reported immediately to the COR and to the United States Capitol Police.

On-site work may be interrupted by Congressional events or United States Capitol Police requirements; the Contractor must resume work only when the COR authorizes continuation.

20.0 SAFETY

The Contractor must comply with all Architect of the Capitol (AOC) safety regulations, including the AOC Safety Manual and U.S. Capitol Police directives. Specifically, the Contractor must:

• Ensure personnel wear task-appropriate personal protective equipment (PPE) such as hard hats, safety glasses, gloves, and hearing protection.

• Prohibit open-toe footwear whenever handling tools or materials weighing five pounds or more.

• Perform no work on powered Automatic Door Operators (ADOs) until the AOC Electric Shop has initiated lockout/tag-out for the circuit involved and confirmed that it is safe to proceed.

• Keep all egress paths clear and post caution signage when doors are out of service for inspection or testing.

• Immediately correct any unsafe condition identified by the COR or an AOC safety official.

If the Contractor fails to follow AOC safety requirements, the Government may halt work until deficiencies are remedied at no cost to the Government.

21.0 ENERGY EFFICIENCY / COMPLIANCE

There are no special energy efficiency requirements. The contractor must minimize energy use while on the Government site, only using the electricity needed to perform the work.

22.0 SUSTAINABILITY

This is not applicable to this requirement.

23.0 POINTS OF CONTACT

Contracting Officer:

Tatjana Johnson 202.262.0934 tatjana.johnson@aoc.gov

Contracting Officer’s Representative:

Andre Curtis III 202.549.2408 andre.curtis@aoc.gov

Contractor Representative:

TBD at time of award

APPENDIX A - ACRONYMS

ADA Americans with Disabilities Act ADO Automatic Door Operator AOC Architect of the Capitol ANSI American National Standards Institute BHMA Builders Hardware Manufacturers Association CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer’s Representative CP-491 United States Capitol Police background-check form ET Eastern Time FFP Firm-Fixed-Price GFE/GFP Government-Furnished Equipment / Property PMP Project Management Plan PPE Personal Protective Equipment QASP Quality Assurance Surveillance Plan QCP Quality Control Plan SOB Senate Office Buildings PWS Performance Work Statement

APPENDIX B DEFINITIONS

Automatic Door Operator (ADO) A power-operated pedestrian door device that opens and closes a swing door automatically when activated.

Force-Gauge Test Measurement of door opening force using a calibrated spring or digital gauge to verify compliance with ADAAG 404 and

ANSI/BHMA A156.10.

Service Ticket A work-order record generated after each inspection or repair that documents actions taken, deficiencies found, and corrective actions.

Quality Assurance Surveillance Plan

(QASP)

Government document that specifies how contractor performance will be monitored and evaluated.

Quality Control Plan (QCP) Contractor document that describes the internal processes used to ensure all contract requirements are met.