Administration Procurement Notice topublish01.pdf

BRYAN COUNTY

REQUEST FOR PROPOSALS: ADMINISTRATIVE & RELATED GRANT SERVICES – STATE AND

FEDERAL PROJECTS FY2026/FY2027/FY2028

Date: January 8, 2026

Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with grant writing for and implementation of Community Development Block Grant (CDBG) programs including CDBG set-aside programs, CDBG-DR programs, CHIP Programs and HOME programs. Responding firms should be qualified to provide grant administration and related services including, but not limited to: Preparation of the grant application; Preparation of the Environmental Review Record; Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening;

Assisting the city/county with Davis Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the county with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents.

Bryan County plans to contract with a reputable consulting firm for grant writing, and, if funded, for administration services, for CDBG/GEFA/EDA/ARC/EIP/RDF projects/programs including CDBG set-aside programs, CDBG-DR programs, and other state and federally funded programs, if funded.

The purpose of the project(s) is to provide public infrastructure, neighborhood housing improvements, and/or development other public facilities projects, including an EOC (Emergency Operations Center).

This is not a request for a retainer of services, however, all firms submitting will be reconsidered, on a project-by-project basis, should future state and federally funded opportunities arise within the next 2-3 year period.

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) CDBG/EIP experience, including other DCA grant programs

3) Capacity to complete scope of work

4) Current workload 5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fees associated with grant writing, and grant administration, if the project is funded.

8) Statement of Qualifications Form, see attached.

9) Applicable Section 3 Certification forms, if claiming Section 3 Status

This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.

The Bryan County also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the HCD Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA);

the Architectural Barriers Act of 1968, and the Build America, Buy America requirements established under the Infrastructure Investment and Jobs Act of 2021.

Interested parties should request a copy of the Statement of Qualifications Form and Section 3 Certification Form by emailing evanotteren@bryancountyga.gov prior to preparing and submitting their proposal. Proposals should be received no later than 5:00 PM on February 9, 2026. All questions must be submitted in writing by email to evanotteren@bryancountyga.gov. Proposals received after the above date and time may not be considered. Bryan County reserves the right to accept or reject any and all proposals and to waive informalities in the proposal process.

Questions, Statement of Qualifications and Section 3 Certification form requests and proposal packages should be emailed to the name and email addresses listed below:

Eric G. Van Otteren Bryan County 51 N. Courthouse Street Pembroke, GA 31321 Phone: 912-312-2986 Email: evanotteren@bryancountyga.gov

[The two icons above must be included in the published notice.] mailto:evanotteren@bryancountyga.gov