ADF&G ITB 2026-1100-0190 - Southeast Alaska Harbor Porpoise Survey.pdf

STATE OF ALASKA

INVITATION TO BID (ITB)

SOUTHEAST ALASKA HARBOR PROPOISE SURVEY

ITB 2026-1100-0190

ISSUED 12/23/2025

STATE OF ALASKA, DEPARTMENT OF FISH AND GAME, DIVISION OF ADMINISTRATIVE SERVICES, IS SEEKING BIDS FROM

QUALIFIED OFFERORS TO CONTRACT FOR THE USE OF A FULLY FUNCTIONAL VESSEL, INCLUDING A LICENSED CAPTAIN AND A

MINIMUM OF ONE (1) CREW MEMBER, FOR USE BY THE ALASKA DEPARTMENT OF FISH AND GAME (ADF&G) AS LIVING

QUARTERS AND AN OPERATIONS BASE DURING MARINE MAMMAL RESEARCH IN SOUTHEAST ALASKA.

IMPORTANT NOTICE: If you received this solicitation from the State of Alaska’s “Online Public Notice” web site, you must register with the procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.

BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:

(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid

Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:

• a canceled check for the business license fee;

• a copy of the business license application with a receipt date stamp from the State's business license office;

• a receipt from the State’s business license office for the license fee;

• a copy of the bidder’s valid business license;

• a sworn notarized affidavit that the bidder has applied and paid for a business license;

(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:

• the laws of the State of Alaska;

• the applicable portion of the Federal Civil Rights Act of 1964;

• the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;

• the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;

• the bid will remain open and valid for at least 90 days;

• all terms and conditions set out in this Invitation to Bid (ITB).

If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the state will disallow the Alaska Bidder Preference.

Bids must also be submitted under the name as appearing on the bidder’s current Alaska business license in order to receive the Alaska Bidder Preference.

If a bidder fails to comply with (2) of this paragraph, the state may reject the bid, terminate the contract, or consider the contractor in default.

DEPARTMENT OF FISH AND GAME

DIVISION OF ADMINISTRATIVE SERVICES COMPANY SUBMITTING BID

AUTHORIZED SIGNATURE

PROCUREMENT OFFICER:

ERIC VERRELLI PRINTED NAME

PHONE: (907) 465-6178

EMAIL: ERIC.VERRELLI@ALASKA.GOV DATE

STATE OF ALASKA – INVITATION TO BID ITB 2026-1100-0190

SOUTHEAST ALASKA HARBOR PORPOISE SURVEY

{ITB-3/v1/10.16.24} Page 2 of 42

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

SEC. 1.07 SITE INSPECTION

SEC. 1.08 RETURN INSTRUCTIONS

SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY

SEC. 1.10 AMENDMENTS TO BIDS

SEC. 1.11 AMENDMENTS TO THE ITB

SEC. 1.12 ITB SCHEDULE

SEC. 1.13 PRE-BID CONFERENCE/TELECONFERENCE

SEC. 1.14 ALTERNATE BIDS

SEC. 1.15 SUPPORTING INFORMATION

SEC. 1.16 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

SEC. 2.02 CONTRACT TERM

SEC. 2.03 CONTRACT TYPE

SEC. 2.04 PAYMENT FOR STATE PURCHASES

SEC. 2.05 ELECTRONIC PAYMENTS

SEC. 2.06 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 2.07 CONTRACT ADMINISTRATION

SEC. 2.08 CONTRACT PRICE ADJUSTMENTS

SEC. 2.09 CONTRACT PERFORMANCE LOCATION

SEC. 2.10 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

SEC. 2.11 SUBCONTRACTORS

SEC. 2.12 JOINT VENTURES

SEC. 2.13 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 2.14 F.O.B. POINT

SEC. 2.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 2.16 EQUIPMENT INSPECTION

SEC. 2.17 NEW EQUIPMENT

SEC. 2.18 REMANUFACTURED/RECONDITIONED EQUIPMENT

SEC. 2.19 LEMON CLAUSE

SEC. 2.20 DISCONTINUED ITEMS

SEC. 2.21 LIQUIDATED DAMAGES

SEC. 2.22 SHIPPING DAMAGE

SEC. 2.23 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

SEC. 2.24 CONTINUING OBLIGATION OF CONTRACTOR

SEC. 2.25 BILLING INSTRUCTIONS

SEC. 2.26 ESTIMATED QUANTITIES

SEC. 2.27 WARRANTY

SEC. 2.28 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 2.29 INDEMNIFICATION

SEC. 2.30 INSURANCE

SECTION 3. BID FORMAT AND CONTENT

SEC. 3.01 BID FORMS

SEC. 3.02 BID BOND – PERFORMANCE BOND – SURETY DEPOSIT

SEC. 3.03 PRICES

SECTION 4. EVALUATION AND CONTRACTOR SELECTION

SEC. 4.01 EVALUATION OF BIDS

SEC. 4.02 APPLICATION OF PREFERENCES

SEC. 4.03 ALASKA BIDDER PREFERENCE

SEC. 4.04 ALASKA VETERAN PREFERENCE

SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 4.06 USE OF LOCAL FOREST PRODUCTS

{ITB-3/v1/10.16.24} Page 3 of 42

SEC. 4.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE

SEC. 4.08 ALASKA PRODUCT PREFERENCE

SEC. 4.09 EMPLOYMENT PROGRAM PREFERENCE

SEC. 4.10 ALASKANS WITH DISABILITIES PREFERENCE

SEC. 4.11 PREFERENCE QUALIFICATION LETTER

SEC. 4.12 EXTENSION OF PRICES

SEC. 4.13 METHOD OF AWARD

SEC. 4.14 CONTRACTOR SELECTION PROCESS

SEC. 4.15 NOTICE OF INTENT TO AWARD

SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 5.01 INFORMAL DEBRIEFING

SEC. 5.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 5.03 AUTHORITY

SEC. 5.04 COMPLIANCE

SEC. 5.05 SUITABLE MATERIALS, ETC

SEC. 5.06 SPECIFICATIONS

SEC. 5.07 BRAND SPECIFIC

SEC. 5.08 ITEM UPGRADES

SEC. 5.09 WORKMANSHIP AND MATERIALS

SEC. 5.10 CONTRACTOR SITE INSPECTION

SEC. 5.11 ORDER DOCUMENTS

SEC. 5.12 HUMAN TRAFFICKING

SEC. 5.13 RIGHT OF REJECTION

SEC. 5.14 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 5.15 DISCLOSURE OF BID CONTENTS

SEC. 5.16 ASSIGNMENTS

SEC. 5.17 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 5.18 DEFAULT

SEC. 5.19 DISPUTES

SEC. 5.20 SEVERABILITY

SEC. 5.21 CONTRACT CANCELLATION

SEC. 5.22 GOVERNING LAW; FORUM SELECTION

SEC. 5.23 QUALIFIED BIDDERS

SEC. 5.24 FEDERALLY IMPOSED TARIFFS

SEC. 5.25 PROTEST

SECTION 6. ATTACHMENTS

SEC. 6.01 ATTACHMENTS

{ITB-3/v1/10.16.24} Page 4 of 42

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

State of Alaska, Department of Fish and Game, Division of Administrative Services, is seeking bids from qualified offerors to contract for the use of a fully functional vessel, including a licensed Captain and a minimum of one

(1) Crew Member, for use by the Alaska Department of Fish and Game (ADF&G) as living quarters and an operations base during marine mammal research in Southeast Alaska. Charter Vessel will transport up to two 22’ skiffs provided by ADF&G. During 2026, Charter Vessel will be performing daily transects (experience doing transects is highly desirable) with observers stationed aboard ADF&G skiff(s) and Charter Vessel itself. These surveys generally involve seven (7) ADF&G personnel and collaborators, but future projects could include up to twelve (12) personnel which are reimbursed per person/ per day. Work may take place anywhere in Southeast Alaska including inside and outer coastal waters.

SEC. 1.02 BUDGET

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

Bids must be received no later than 2:00 pm Alaska Time on January 13, 2026, at which time they will be publicly opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for evaluation.

SEC. 1.04 PRIOR EXPERIENCE

In order for a bid to be considered responsive the bidder must meet these minimum prior experience requirements:

• CAPTAIN AND CREW ABOARD THE VESSEL:

This contract requires a Vessel Captain and at least one (1) Crew Member. The experience and licensing requirements for the Vessel Captain and Crew are set out below.

• VESSEL REQUIREMENTS:

A. Length of not less than sixty-seven (67) feet. Length will be determined by measuring the length overall from the foremost part of the hull to the aftermost part of the hull, excluding bowsprits, rudders, accessory brackets and similar fittings and attachments.

B. Vessel main engine(s) must be diesel powered. Bids offering gasoline-powered engines will be rejected as non-responsive.

C. Minimum cruising speed in calm seas must be nine (9) knots; ability to sustain ten (10) knots is also required.

D. Vessel must have all necessary equipment needed to and be able to safely tow two (2) ADF&G skiffs (22’ Aluminum skiff and 21’ Safe boat) or have a crane of sufficient lift to safely deck load the skiffs with engines in rough conditions often encountered along the outer coast of Alaska. The Charter Vessel must

{ITB-3/v1/10.16.24} Page 5 of 42 be able to load and carry up to three hundred (300) gallons of unleaded skiff gas provided by ADF&G.

The Vessel also must have easy access to and from skiffs tied alongside for both transfer of personnel and fueling.

E. Sleeping space to accommodate up to twelve (12) ADF&G personnel, in addition to sleeping space for the Vessel Captain and Crew; the number of ADF&G personnel will fluctuate, but twelve (12) will be the highest number. Each sleeping space used by ADF&G personnel must be at least twenty-six (26) inches wide at the shoulders and seventy-seven (77) inches long.

F. At least two (2) showers and two (2) heads must be available for the sole use of ADF&G personnel.

Additional heads and showers are highly desirable.

G. Minimum one hundred (100) cubic feet of dry storage space for ADF&G optics and electronic equipment.

H. Dedicated flat working space and seating for three (3) ADF&G employees to work simultaneously on computers is required. At a minimum, there should be a space 24” wide x 36” long per person. This workspace will not be dismantled for every meal but will remain in place for the entire trip; it must not impede movement around the vessel. A temporary folding table will not be considered adequate workspace. This area must also have at least one 110-volt AC outlet near the table area and be available 24 hours per day.

I. A covered area with freshwater rinse-down hose away from berthing areas must be available for hanging and drying rain gear, boots, mustang suits, clothing, and other apparel. The vessel must also have an area for hanging wet gear to dry- a dedicated space within the engine room is acceptable.

J. Stove, oven, sink, galley table, and all materials and equipment necessary for daily meal preparation, cooking, and clean-up. The galley must have enough room to sit & serve seven (7) people at one time.

K. Refrigerated and freezer storage space sufficient to maintain perishable and frozen food for all onboard personnel for ten (10) continuous days of vessel operation.

L. Freezer space sufficient to maintain any biological specimens collected by ADF&G personnel for twenty one (21) continuous days of vessel operation. Approximately 5ft3 space is required for storing non- food items such as sea lion feces and bodily fluids stored in sealed bags and buckets.

M. Freshwater storage or seawater conversion capable of providing sufficient freshwater to permit ten

(10) continuous days of vessel operation. Water supply must be sufficient for potable and drinking water needs, to permit daily washing of dishes, and to permit thrice-weekly (3) showers and once-weekly (1) clothes washing for all onboard personnel.

N. A washer & dryer must be available for ADF&G use.

O. A covered observation deck with a height of 17-20’ above the waterline is required.

• VESSEL CREW REQUIREMENTS:

A. Crew to consist of a Captain with a current Near Coastal or Ocean Master’s License and at least one

(1) experienced Crewman. The Captain must have at least twelve (12) years of experience in Alaska waters, including ten (10) years of experience working throughout Southeast Alaska, and extensive

{ITB-3/v1/10.16.24} Page 6 of 42 documented experience working along the outer coast. The Crewmen must have valid Captain’s License and a minimum of five (5) years of experience aboard vessels. Said Crewmen must also be fully knowledgeable of, and be able to operate, the Charter Vessel and equipment. The Vessel Crew will be expected to perform cooking and cleaning duties in addition to operating the vessel and may be asked to assist with research operations by the ADF&G staff leader.

B. The State will have the right to require replacement of any Vessel Crewmember. If the vessel operates shorthanded due to replacement or illness of a Vessel Crewmember for a period in excess of twenty-four (24) hours, The State will deduct from the charter rate for that period of time in an amount equal to the missing Crewman’s wages and related direct cost of employment (i.e., social security tax, unemployment insurance, etc.). The total cost of replacing a Vessel Crewmember aboard the vessel will be at the Contractor’s expense. The Contractor will be responsible for payment of wages, direct cost of employment and will be responsible for all Vessel Crewmembers. The State will be responsible for payment of daily charter rates only and will not reimburse the Contractor for Vessel Crew wages.

C. The winning bidder must have a crewed rigid inflatable skiff (RIB), minimum seventeen feet (17’) long.

At The State’s option, this skiff to crewed by a minimum of one (1) Vessel Crewmember, must be available daily from 0800 to 1900 hours (meal break(s) provided) to assist with research activities, personnel and gear transfers, and as a safety back-up. Each of the Crewmembers that will be driving the skiff must have a minimum of five (5) years of documented experience driving a skiff in outer coast Alaskan waters. Skiff Crew must be prepared with appropriate clothing and boating equipment for operating on outer coast waters. If requested to provide support, skiff crew will be expected to be in their RIB during every ADF&G survey.

Additional equipment and safety requirements included in Section 2 – Scope of Work. A bidder's failure to meet these minimum prior experience requirements will cause their bid to be considered non-responsive and rejected. Completion and signature of ITB Cover Submittal Form (Attachment 1) certifies that you meet all listed requirements in this ITB.

SEC. 1.05 REQUIRED REVIEW

Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material in the ITB should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which award cannot be made, and the resultant exposure of bidders' prices.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the ITB. The procurement officer will make that decision.

{ITB-3/v1/10.16.24} Page 7 of 42

SEC. 1.07 SITE INSPECTION

Potential bidders are encouraged to visit the work site so that they can see the conditions under which the work described in this ITB will be performed. The bidder's failure to visit the work site will in no way relieve the bidder of the responsibility of performing the work in strict compliance with the true intent and meaning of the terms, conditions, and specifications of this ITB. The site may be inspected by contacting Eric Verrelli at 907-465-6178.

This contact person is only empowered to allow potential bidders to view the work site. The contact person cannot and will not answer potential bidder questions regarding the work to be performed under this ITB or the terms, conditions, and specifications of this ITB. Any questions potential bidders have must be directed to the procurement officer as required in Section 1.05.

SEC. 1.08 RETURN INSTRUCTIONS

Email submission of your bid to dfg.contracting@alaska.gov is the preferred method of submission.

Proposers may submit a hard copy of their proposal, in writing, to the procurement officer in a sealed package.

The sealed bid package must be addressed as follows:

DEPARTMENT OF FISH & GAME

DIVISION OF ADMINISTATIVE SERVICES

Attention: ERIC VERRELLI Invitation to Bid (ITB) Number: 2026-1100-0190

ITB Title: SOUTHEAST ALASKA HARBOR PORPOISE SURVEY

PO BOX 115526

JUNEAU, AK 99811-5526

If using a delivery service, please use the following address:

1255 W 8TH ST

F&G HQ

JUNEAU, AK 99801

If submitting your proposal via email, the entire proposal may be emailed to dfg.contracting@alaska.gov and must contain the RFP number in the subject line of the email. The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the bid exceeds this size, the bid must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Like sending a hard copy bid, if you are emailing your bid, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for receipt of bids.

It is the bidder’s responsibility to contact the issuing agency at 907-465-6178 to confirm that the entire bid has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

mailto:dfg.contracting@alaska.gov mailto:dfg.contracting@alaska.gov

{ITB-3/v1/10.16.24} Page 8 of 42

SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY

The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact the Procurement Officer no later than ten days prior to the closing of the bid to make any necessary arrangements.

SEC. 1.10 AMENDMENTS TO BIDS

Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2

AAC 12.160.

SEC. 1.11 AMENDMENTS TO THE ITB

If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB from the OPN.

SEC. 1.12 ITB SCHEDULE

The ITB schedule below represents the State of Alaska’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time (AST).

ACTIVITY TIME DATE

Issue Date / ITB Released 12/23/2025 Deadline for Receipt of Bids / Bid Due Date 2:00 PM AKST 1/13/2026 Bid Evaluations Complete 1/14/2026 Notice of Intent to Award 1/14/2026 Contract Issued 1/26/2026

This ITB does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Fish and Game, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.13 PRE-BID Conference/Teleconference Reserved.

{ITB-3/v1/10.16.24} Page 9 of 42

SEC. 1.14 ALTERNATE BIDS

Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer something different than what is asked for) will be rejected.

SEC. 1.15 SUPPORTING INFORMATION

Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products or services offered completely meet the ITB requirements. The requirement for such supplemental information will be at the reasonable discretion of the state and may include the requirement that a bidder will provide a sample product(s) so that the state can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the state, may cause the state to consider the offer non-responsive and reject the bid.

SEC. 1.16 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid rejection for non-responsiveness.

{ITB-3/v1/10.16.24} Page 10 of 42

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK

PURPOSE:

Contract for the use of a fully functional vessel, including a licensed Captain and a minimum of one (1) Crew Member, for use by the Alaska Department of Fish and Game (ADF&G) as living quarters and an operations base during marine mammal research in Southeast Alaska. Charter Vessel will transport up to two 22’ skiffs provided by ADF&G. During 2026, Charter Vessel will be performing daily transects (experience doing transects is highly desirable) with observers stationed aboard ADF&G skiff(s) and Charter Vessel itself. These surveys generally involve seven (7) ADF&G personnel and collaborators, but future projects could include up to twelve (12) personnel which are reimbursed per person/ per day. Work may take place anywhere in Southeast Alaska including inside and outer coastal waters.

LENGTH OF CHARTER:

Generally, the length of charter will be a minimum of seven (7) days and a maximum of twenty-one (21) days, unless the Contractor and ADF&G mutually agree upon an extension of the charter period. The 2026 charter is anticipated to be seventeen (17) days during June. Exact start/end dates will be determined each year.

ADF&G field gear and personnel may be loaded the day prior and unloaded the day after the charter. These days will be charged at the loading day rate as outlined in “PAYMENT FOR THE CHARTER”.

Outlined below is the 2026 ADF&G charter schedule that charter operator will utilize for bidding purposes only.

The surveys cover a total of approximately 1400 nautical miles (nm) split between transect and transit segments.

Daily distance covered will vary by the day but average approximately 90nm. Additional use days, loading days, added personnel, etc. will be invoiced as separate line items.

THIS INVITATION TO BID (ITB) IS FOR A DRY CHARTER- ACTUAL FUEL USED DURING CHARTER DAYS TO BE PAID BY ADF&G. TO BE CONSIDERED RESPONSIVE, BID MUST BE BASED ON SEVEN (7) ADF&G PERSONNEL ABOARD

AND INCLUDE VESSEL’S AVERAGE HOURLY FUEL CONSUMPTION RATE AT 9 KNOTS.

Pre-trip: Loading day, if needed.

Day 1: Depart from Juneau area. Shakedown day.

Day 2-16: Full survey days including approximately 90 nm motoring per day on average. NOTE- charter will need to refuel/resupply at some point.

Day 17: Final survey day. Pack up gear during transit to Juneau area.

Day 18-21: Possible extension days if needed and acceptable.

Post-trip: Unloading day, if needed.

{ITB-3/v1/10.16.24} Page 11 of 42

CONTRACT PERIOD:

The length of the contract will be from date of award through December 31, 2026, with the option to renew for 2 additional 1-year terms. Renewals must be initiated solely by the State of Alaska (The State) however the vendor must provide their mutual agreement for the contract to be renewed. Delivery Orders will be issued annually to initiate the charter.

ESTIMATED USE:

The charter dates and length of the charter referenced in this ITB are The State’s estimated requirements. The State does not guarantee a minimum or maximum number of charter days. However, for the purpose of bid evaluation The State will assume the use of seventeen (17) contract days in 2026 with a four (4) day extension possible. These additional days will be at the same daily rate as previous charter days.

LOCATION OF VESSEL OPERATION:

The vessel is required to operate on Inside Passage and near coastal waters along the outer coast throughout Southeast Alaska. The daily itinerary is subject to change based upon prevailing weather conditions, abundance of study animals, research priorities, etc.

THE 2026 CHARTER WILL BEGIN/END IN JUNEAU/AUKE BAY, ALASKA. Future begin/end locations will be dependent upon research objectives and location of study animals.

Figure 1. Proposed transects for 2026 harbor porpoise surveys.

Charter Vessel bids should be based on dry charter running of 1400 NM.

{ITB-3/v1/10.16.24} Page 12 of 42

PAYMENT FOR THE CHARTER:

During 2026, the Contractor will be paid the daily amount bid up to the maximum 21 (twenty-one) days. Non-charter days requiring Vessel Captain and Crew assistance at ADF&G request will be paid at loading/unloading rate as specified in bid. Example loading/unloading day tasks include loading/storing ADF&G gear, providing accommodations for ADF&G staff, and refurbishing/modifying Charter Vessel beyond what is detailed in “VESSEL REQUIREMENTS” at ADF&G request. Initial Charter Vessel fuel, water, food, provisions, etc. are requirements for responsive bidders and are NOT allowed as load/unload days. Payment for partial calendar day Charter Vessel operation will be prorated on an hourly basis from the daily Charter Vessel rate. For the purposes of this contract, a charter day is 24 hours commencing at 12:00AM and ending at 11:59PM. Prorated hourly rates are 1/24th the daily rate.

CAPTAIN AND CREW ABOARD THE VESSEL:

This contract requires a Vessel Captain and at least one (1) Crew Member. The experience and licensing requirements for the Vessel Captain and Crew are set out below.

STATE PERSONNEL ABOARD THE VESSEL:

For purposes of this ITB, The State will place seven (7) ADF&G scientists and collaborators aboard the vessel. Bid will be based on seven (7) State staff with a separate line item for “per head / per day” cost for any additional State personnel over the minimum amount of seven (7).

SEAWORTHINESS:

Inspection of the vessel is not intended to convey acceptance by The State, nor should it be considered conclusive evidence that The State believes the vessel is seaworthy. If during ADF&G’s inspection or at any time during the subsequent term of the contract conditions are noted that might affect the safety or seaworthiness of the vessel, The State will arrange for further inspection by a person with the appropriate credentials to determine if the condition of the vessel is acceptable.

VESSEL REQUIREMENTS:

A. Length of not less than sixty-seven (67) feet. Length will be determined by measuring the length overall from the foremost part of the hull to the aftermost part of the hull, excluding bowsprits, rudders, accessory brackets and similar fittings and attachments.

B. Vessel main engine(s) must be diesel powered. Bids offering gasoline-powered engines will be rejected as non-responsive.

C. Minimum cruising speed in calm seas must be nine (9) knots; ability to sustain ten (10) knots is also required.

D. Vessel must have all necessary equipment needed to and be able to safely tow two (2) ADF&G skiffs (22’ Aluminum skiff and 21’ Safe boat) or have a crane of sufficient lift to safely deck load the skiffs with engines in rough conditions often encountered along the outer coast of Alaska. The Charter Vessel must be able to load and carry up to three hundred (300) gallons of unleaded skiff gas provided by ADF&G. The Vessel also must have easy access to and from skiffs tied alongside for both transfer of personnel and fueling.

E. Sleeping space to accommodate up to twelve (12) ADF&G personnel, in addition to sleeping space for the Vessel Captain and Crew; the number of ADF&G personnel will fluctuate, but twelve (12) will be the highest

{ITB-3/v1/10.16.24} Page 13 of 42 number. Each sleeping space used by ADF&G personnel must be at least twenty-six (26) inches wide at the shoulders and seventy-seven (77) inches long.

F. At least two (2) showers and two (2) heads must be available for the sole use of ADF&G personnel. Additional heads and showers are highly desirable.

G. Minimum one hundred (100) cubic feet of dry storage space for ADF&G optics and electronic equipment.

H. Dedicated flat working space and seating for three (3) ADF&G employees to work simultaneously on computers is required. At a minimum, there should be a space 24” wide x 36” long per person. This workspace will not be dismantled for every meal but will remain in place for the entire trip; it must not impede movement around the vessel. A temporary folding table will not be considered adequate workspace. This area must also have at least one 110-volt AC outlet near the table area and be available 24 hours per day.

I. A covered area with freshwater rinse-down hose away from berthing areas must be available for hanging and drying rain gear, boots, mustang suits, clothing, and other apparel. The vessel must also have an area for hanging wet gear to dry- a dedicated space within the engine room is acceptable.

J. Stove, oven, sink, galley table, and all materials and equipment necessary for daily meal preparation, cooking, and clean-up. The galley must have enough room to sit & serve seven (7) people at one time.

K. Refrigerated and freezer storage space sufficient to maintain perishable and frozen food for all onboard personnel for ten (10) continuous days of vessel operation.

L. Freezer space sufficient to maintain any biological specimens collected by ADF&G personnel for twenty one

(21) continuous days of vessel operation. Approximately 5ft3 space is required for storing non- food items such as sea lion feces and bodily fluids stored in sealed bags and buckets.

M. Freshwater storage or seawater conversion capable of providing sufficient freshwater to permit ten (10) continuous days of vessel operation. Water supply must be sufficient for potable and drinking water needs, to permit daily washing of dishes, and to permit thrice-weekly (3) showers and once-weekly (1) clothes washing for all onboard personnel.

N. A washer & dryer must be available for ADF&G use.

O. A covered observation deck with a height of 17-20’ above the waterline is required.

NAVIGATION, STEERAGE, and COMMUNICATIONS EQUIPMENT:

(1) One (1) fully functional radar system, with a minimum range of 24 miles, in good operating condition.

Backup system is highly desirable.

(2) Fully functional automatic pilot in good operating condition.

(3) Automatic readout GPS with a complete backup system.

(4) Chart plotter with AIS; backup system is highly desirable.

(5) Fathometer with a minimum 400-fathom range. Backup system is highly desirable. Side scan sonar is also desirable.

{ITB-3/v1/10.16.24} Page 14 of 42

(6) Two (2) VHF radio transmitter(s) and receiver(s) are fully functional and in good operating condition equipped with standard marine frequencies for the area in which operations will be conducted, including VHF channels 6 and 16.

(7) Satellite telephone communications system such as Global Star or Iridium. Vessels equipped with additional satellite communication (e.g. INMARSAT Standard C satellite communication, Telex, wireless Internet connection, or other satellite telephone) are also highly desired.

(8) Minimum of two anchors with sufficient ground tackle; all the size and type required for the size and type of vessel chartered.

VESSEL SAFETY EQUIPMENT:

(1) USCG approved first-aid kit(s).

(2) Medical O2, AED, and Crew with first-aid training (e.g. First Responder, EMT, etc.) are highly desired.

(3) USCG approved Category-I 406 MHz vessel EPIRB.

(4) USCG approved fire-fighting equipment of the size, type and quantity required for the size and type of the vessel chartered.

(5) SOLAS “A Pack” or similar USCG approved life raft(s) suitable for offshore passages. The rated capacity of the raft(s) must be adequate to accommodate all personnel aboard the vessel, including the Vessel Captain and Crew, and up to twelve (12) ADF&G staff. Life raft must also have visual distress signals of size and quantity required for vessel by USCG.

(6) USCG approved survival (aka “gumby”) suits and personal flotation devices of appropriate fittings are required for all personnel aboard the vessel, including the Vessel Captain and Crew and the ADF&G staff. The State can supply additional survival suits for the ADF&G staff but must be notified of this need one month prior to departure.

VESSEL CREW REQUIREMENTS:

A. Crew to consist of a Captain with a current Near Coastal or Ocean Master’s License and at least one (1) experienced Crewman. The Captain must have at least twelve (12) years of experience in Alaska waters, including ten (10) years of experience working throughout Southeast Alaska, and extensive documented experience working along the outer coast. The Crewmen must have valid Captain’s License and a minimum of five (5) years of experience aboard vessels. Said Crewmen must also be fully knowledgeable of, and be able to operate, the Charter Vessel and equipment. The Vessel Crew will be expected to perform cooking and cleaning duties in addition to operating the vessel and may be asked to assist with research operations by the ADF&G staff leader.

B. The State will have the right to require replacement of any Vessel Crewmember. If the vessel operates shorthanded due to replacement or illness of a Vessel Crewmember for a period in excess of twenty-four (24) hours, The State will deduct from the charter rate for that period of time in an amount equal to the missing Crewman’s wages and related direct cost of employment (i.e., social security tax, unemployment insurance, etc.). The total cost of replacing a Vessel Crewmember aboard the vessel will be at the Contractor’s expense.

The Contractor will be responsible for payment of wages, direct cost of employment and will be responsible for

{ITB-3/v1/10.16.24} Page 15 of 42 all Vessel Crewmembers. The State will be responsible for payment of daily charter rates only and will not reimburse the Contractor for Vessel Crew wages.

C. The winning bidder must have a crewed rigid inflatable skiff (RIB), minimum seventeen feet (17’) long. At The State’s option, this skiff to crewed by a minimum of one (1) Vessel Crewmember, must be available daily from 0800 to 1900 hours (meal break(s) provided) to assist with research activities, personnel and gear transfers, and as a safety back-up. Each of the Crewmembers that will be driving the skiff must have a minimum of five (5) years of documented experience driving a skiff in outer coast Alaskan waters. Skiff Crew must be prepared with appropriate clothing and boating equipment for operating on outer coast waters. If requested to provide support, skiff crew will be expected to be in their RIB during every ADF&G survey.

UNUSUAL HOURS:

Bidders should expect early/late meals and survey/transit motoring exceeding 10 hours and more than 90 nautical miles daily. In addition, it may be necessary to run the vessel continuously for 12 hours per day or longer to get in position for the next day’s transect. The intent for 2026 is to not exceed four (4) days of running 12 hours or longer.

The vessel must have enough licensed and capable Crew to operate and anchor the vessel safely, including following all US Coast Guard regulations for overnight watch lengths, for 24 hours a day for the duration of the charter. The exception to this is any time spent tied up at the dock. If the vessel cannot, or does not, comply with these criteria, ADF&G will have the right to cancel the charter and/or deduct missed work opportunities from the charter payment.

DELAYS OR INTERRUPTIONS OF OPERATIONS:

For each hour of contract time lost, for any reason other than weather or an act directly attributable to ADF&G personnel aboard the vessel, The State will on each occasion, be entitled to deduct from the total contract payment, an amount equal to the prorated hourly contract rate for each of the hours the vessel or essential equipment on the vessel is out of service.

In the case of vessel breakdowns, The State representative in charge, and the Vessel Captain will document the time of the last contract activity performed (e.g. launch or retrieve ADF&G skiff, conduct marine mammal surveys, etc.) and the time the next contractual activity commences. No compensation will be allowed for any activities during this breakdown period. This includes travel time to/from port (if necessary), repair time, re-provisioning and/or other activities necessary by either the Contractor or The State to resume the charter. If the delay is more than 24 hours and State personnel remain on board the vessel, The State will pay the Contractor $100.00 per day for each State employee, as reimbursement for room and board.

{ITB-3/v1/10.16.24} Page 16 of 42

TERMINATION OF THE CONTRACT:

The State may, without fault or liability, terminate the contract for any of the following reasons:

A. The condition of the vessel or essential equipment on the vessel remains such that the ADF&G staff cannot use it for work for a period of more than forty-eight (48) hours.

B. Lack of funds for the contract project.

C. Insubordination and/or lack of cooperation by the Vessel Captain or Crew.

D. Failure of the captain, vessel, or Vessel Crew to report at the time and location specified in this ITB to begin the contract.

In the event of early termination of the contract, State-owned gear may be placed in storage or returned to a location that is mutually agreed upon by The State and the Contractor. Charges for gear storage will be paid by The State. The State will not assume any liability for transporting the Captain and Vessel Crew to their homeport. Contract payments will cease on the hour and date the vessel is unable to continue normal operations.

PERFORMANCE REQUIREMENTS OF THE VESSEL CAPTAIN AND COMMAND OF THE VESSEL:

A. Either underway or at anchor the Captain’s orders will be final in matters regarding navigation and the general operation of the vessel, the operation of the vessel equipment, and the general activities and safety of the Vessel Crew and ADF&G personnel.

B. The Vessel Captain will comply with all directives given by the ADF&G staff leader regarding research activities, provided that those directives do not directly or indirectly endanger the vessel, the Captain or Crew, or ADF&G personnel.

C. The Vessel Captain will obey all USCG, State, and other applicable regulations, rules, and statutes pertaining to the safe and legal operation of the vessel while underway and at anchor.

D. The Vessel Captain or designee will observe or monitor personnel working in or from skiffs from the vessel via VHF radio to ensure their safety. In the event of a problem or accident, immediate steps will be taken for a pickup.

PERFORMANCE REQUIREMENTS OF THE VESSEL CREW MEMBER(S):

With the vessel serving as an operations base and living quarters for ADF&G personnel, the Vessel Captain and crew will be required to provide the following services and accommodations:

A. General navigation and operation of the vessel either underway, at anchor, or dockside.

B. Space for computer work (compiling and analyzing the data collected) as defined above.

C. Communications base for dispersing and receiving information.

D. Basic living accommodation for up to twelve (12) ADF&G personnel.

E. Meal preparation, cooking, and clean up.

{ITB-3/v1/10.16.24} Page 17 of 42

F. General cleaning of the interior and exterior (deck work area) of the vessel.

G. General assistance as requested by the ADF&G staff leader to ADF&G personnel in the performance of their work.

H. The captain must provide a safety orientation briefing to all Vessel Crew and ADF&G staff prior to the commencement of the charter period. Both the Vessel Crew and ADF&G staff must have general instructions regarding the following:

(1) The location and operation of lifesaving and emergency equipment (life rings, life rafts, immersion/survival suits, activating the general alarm, location and operation of the ship’s EPIRB(s), O2, and AED).

(2) Operation of assigned equipment.

(3) Instructions for making a distress call.

(4) What to do in the event of a person overboard.

(5) What to do in the event of a fire.

(6) What to do in the event of flooding.

(7) What to do if an “abandon ship” order is issued.

CONSUMABLES TO BE PROVIDED BY THE CONTRACTOR AND INCLUDED IN THE PER DAY CONTRACT PRICE:

A. The Contractor will provide all lubricants, oils, greases and filters required for the Charter Vessel during the contract. At the beginning of the contract there must be enough fuel for ten (days) running (based on 90nm/ day) all lubricant tanks must be full, and all filters must be fresh. In addition, the vessel must have aboard extra lubricants, oils, greases and filters in amounts sufficient for the entire contract period. This will be a DRY CHARTER where ADF&G will pay for all fuel used during chartered days only; this does NOT include fuel used for transit to/from Juneau. It is expected that Charter Vessel will have a simple means for ADF&G to visually verify actual fuel consumption via such methods as starting with full tanks of fuel and then completely filling at charter’s end, or another method such as a sight glass that accurately displays fuel usage.

B. The Contractor will provide three ample, balanced, and nutritious meals each day for all onboard including ADF&G staff, the Vessel Captain, and Crew. Except when underway, Vessel Crew must provide substantial hot meals for both breakfast and lunch (e.g. cold sandwiches will not be considered adequate for every lunch). All dinners will be hot and balanced, including fresh vegetables and/or salad. Contractor will also provide snacks (fresh & dried fruit, nuts, granola, candy bars, jerky, cheese, crackers, etc.). Contractor must also be willing to meet special dietary needs; ADF&G personnel will inform operator of any specific needs well in advance of provisioning.

FUEL FOR SKIFFS:

Charter Vessel must have 300 gallons of unleaded skiff fuel aboard prior to charter commencement. Contractor will load and store 300 gallons of skiff fuel in drums or tanks approved for holding unleaded gasoline. ADF&G will pay for all skiff fuel used during the charter either in person at time of purchase or via Contractor invoice at conclusion of the charter. Contractor skiff will use this skiff fuel while assisting ADF&G with surveys. Contractor

{ITB-3/v1/10.16.24} Page 18 of 42 will supply, at a minimum, a bung wrench, barrel pump (approved for transfer of gasoline), and gas hoses for transferring fuel to skiffs. Should additional skiff fuel be required to complete the operations, the Contractor must locate additional unleaded gasoline and assist with bringing it onboard the Charter Vessel.

MISCELLANEOUS PROVISIONS:

The State may, at its own expense and only for the term of the contract, install and retain in the Charter Vessel equipment necessary to accomplish the objectives of the charter. The State will remove this equipment at the termination of the contract period without damage or permanent alteration to the Charter Vessel.

SEC. 2.02 CONTRACT TERM

The length of the contract will be from the date of award, approximately January 2026, until work is completed, approximately July 1, 2026.

Unless otherwise provided in this ITB, the State and the successful bidder/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 2.03 CONTRACT TYPE

This contract is an Fixed Price contract based on the bid submitted..

SEC. 2.04 PAYMENT FOR STATE PURCHASES

No payment will be made until the contract is approved by the Commissioner of the Department of Fish and Game or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

SEC. 2.05 ELECTRONIC PAYMENTS

The State of Alaska prefers vendors receive payment via Electronic Funds Transfer (EFT). Bidders may review information concerning the EFT process and access the Electronic Payment Agreement Form for Vendors at the following link: https://doa.alaska.gov/dof/vendor.html. Method of payment is not a factor in the State’s determination for award.

https://doa.alaska.gov/dof/vendor.html

{ITB-3/v1/10.16.24} Page 19 of 42

Any single contract payments of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer (EFT).

SEC. 2.06 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 2.07 CONTRACT ADMINISTRATION

The administration of this contract is the responsibility of the procurement officer or person appointed by the Department of Fish and Game, Division of Administrative Services.

SEC. 2.08 CONTRACT PRICE ADJUSTMENTS

Fixed Price contract.

SEC. 2.09 CONTRACT PERFORMANCE LOCATION

The vessel is required to operate on Inside Passage and near coastal waters along the outer coast throughout Southeast Alaska. The daily itinerary is subject to change based upon prevailing weather conditions, abundance of study animals, research priorities, etc.

THE 2026 CHARTER WILL BEGIN/END IN JUNEAU/AUKE BAY, ALASKA. Future begin/end locations will be dependent upon research objectives and location of study animals.

SEC. 2.10 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

Because of the additional administrative and accounting time required of the state when third party financing agreements are permitted, they will not be allowed under this contract.

SEC. 2.11 SUBCONTRACTORS

Subcontractors will not be allowed.

SEC. 2.12 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 2.13 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

{ITB-3/v1/10.16.24} Page 20 of 42

SEC. 2.14 F.O.B. POINT

The F.O.B. point for all items purchased under this contract is the final destination anywhere within the State of Alaska. Ownership of and title to the ordered items remains with the contractor until the items have been delivered to their final destination and are accepted by the state.

SEC. 2.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE

DELIVERABLES

The contractor is responsible for providing all products or the completion of all work set out in the contract. All products or work is subject to inspection, evaluation, and approval by the state. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract.

The state may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract. In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable products or work received) and may seek associated damages.

SEC. 2.16 EQUIPMENT INSPECTION

Equipment offered (including for lease) may be subject to inspection and approval by the state prior to the award of the ITB. The equipment and attachments must be in good repair and capable of performing the work for which they were designed.

SEC. 2.17 NEW EQUIPMENT

Equipment offered in response to this ITB must be new equipment. New equipment means equipment that is currently in production by the manufacturer and is still the latest model, edition or version generally offered. The equipment must be warranted as new by the manufacturer and may not have been used for any purpose, other than display (not demonstration), prior to its sale to the state. The state will not accept remanufactured, used, or reconditioned equipment. It is the contractor's responsibility to ensure that each piece of equipment delivered to the state complies with this requirement. A contractor's failure to comply with this requirement will cause the state to seek remedies under breach of contract.

SEC. 2.18 REMANUFACTURED/RECONDITIONED EQUIPMENT

Remanufactured/reconditioned is acceptable provided it meets the…