Additional_Veterinary_Supplies_(Addendum_#1_Revision).pdf

County of San Mateo

Invitation For Bid (IFB) for Additional Veterinary Supplies

Procurement

IFB No. 2026-IFB-00553

IFB Contact: Chris King cking2@smcgov.org

1. Introduction

1.1. Summary

The County of San Mateo is accepting bids from qualified vendors to provide veterinary supplies and related material. The vendor must meet the minimum requirements and must include the following:

A. Account representation/point of contact

B. Detailed reporting

C. Delivery time of no more than three (3) business days after receipt of order (ARO).

The Procurement Division is issuing 2026-IFB-00553 for Additional Veterinary Supplies. The award shall be made in the form of a contract with a term of three (3) years. Items will be ordered on a as needed basis throughout the contract term. The contract will be written in the form of a County of San Mateo

Vendor Agreement. This agreement will allow the requesting department to order the items included in the bid directly from the supplier.

The bidder shall appoint an account representative for the County as a single point of contact in order to ensure a high level of responsiveness to the County’s needs. A backup contact shall also be designated for the purposes of providing coverage during the primary contact’s absence.

The successful proposer must be able to supply the County with monthly/quarterly/yearly usage reports as requested to include but not limited to the following:

A. Frequency by department

B. Cost totals per department, per reporting period

C. Grand total of orders

Email Address for Protests: Protest@smcgov.org

1.2. Background

The County of San Mateo has an existing Veterinary Supplies agreement and is looking to procure additional products.

1.3. Contact Information

Chris King Lead Buyer 555 County Center 4th Floor Redwood City, CA 94063 Email: cking2@smcgov.org Phone: (650) 363-4303

Department:

Procurement mailto:cking2@smcgov.org tel:(650)363-4303

Page 3 of 35 Release date of June 8, 2026

Department Head:

Jas Sandhar Procurement Director

1.4. Timeline

IFB Release Date June 8, 2026

Deadline Date/Time for Questions and

Comments

June 15, 2026, 3:00pm

Bid Submission June 26, 2026, 3:00pm

2. Scope of Work

2.1. Summary of Scope of Work

The County of San Mateo is seeking qualified vendors to provide additional veterinary supplies and related materials on an as-needed basis for a three-year contract term under County of San Mateo

Invitation for Bid, 2026-IFB-00553. The awarded vendor shall deliver all the requested items directly to

County departments in accordance with the terms of the Vendor Agreement.

The successful bidder shall designate a primary account representative as the County’s single point of contact, along with a backup contact to ensure continuity of service. The vendor must provide responsive customer support and accurate order fulfillment throughout the contract term.

All orders shall be delivered within three (3) business days after receipt of order unless otherwise approved by the County. The contractor shall also provide monthly, quarterly, or annual usage reports upon request, including order frequency by department, cost totals by department for each reporting period, and grand totals of all orders.

The County intends to award to a responsive and responsible bidder able to meet the County’s requirements for product availability, delivery performance, reporting, and account management.

2.2. Include Shipping and Delivery (if applicable)

For sales tax purposes, the delivery location is in San Mateo, CA or within the County of San Mateo. The exact locations will be shared with the lowest responsible bidder.

Bidder shall deliver all requested products for the County of San Mateo within 3 days after receiving purchase order. If Bidder cannot deliver all products by required delivery date, submit proposed delivery date for consideration. If this condition and proposed delivery is not met, the products may be returned to the vendor at no cost to the County.

3. Price Bid Sheet

TABLE 1

Page 4 of 35 Release date of June 8, 2026

Please fill and complete pricing table. Include this along with your official company quote and submission.

Line Item Description Unit of

Measure Unit Cost No Bid Manufacturer Category

1 Amoxicillin and

Clavulanate Potassium

Tablets, USP

500mg/125mg

Bottle RX

GENERICS

Rx

2 Apoquel Chewable

Tablets (oclacitnib tablet) 16mg

Bottle ZOETIS Rx

3 Apoquel Chewable

Tablets (oclacitnib tablet) 5.4mg

Bottle ZOETIS Rx

4 Berry™ Plastic Oval

Bottles 8oz - 60/pkg Bottle GUNN +

RICHARDS

INC

Rx Supplies

5 Bravecto (fluralaner)

Topical Solution for

Dogs 88-123lbs -

10/case

Box MERCK Rx

6 Carprovet (Carprofen)

Chewable Tablets

25mg

Bottle DECHRA Rx

7 Carprovet (Carprofen)

Chewable Tablets

75mg

Bottle DECHRA Rx

8 Cefpoderm®

(cefpodoxime proxetil tablets) 200mg

Bottle DECHRA Rx

9 Cephalexin Capsules

250mg Bottle RX

GENERICS

Rx

10 Cephalexin Capsules

500mg Bottle RX

GENERICS

Rx

Page 5 of 35 Release date of June 8, 2026

Line Item Description Unit of

Measure Unit Cost No Bid Manufacturer Category

11 Ceritant™ (maropitant citrate) Tablets 160mg Blister pack PIVETAL Rx

12 Ceritant™ (maropitant citrate) Tablets 16mg Blister pack PIVETAL Rx

13 Ceritant™ (maropitant citrate) Tablets 24mg Blister pack PIVETAL Rx

14 Ceritant™ (maropitant citrate) Tablets 60mg Blister pack PIVETAL Rx

15 C-Fold Paper Towel, White, 13-13/64" x 10-

7/64", 240 Towels -

2400ct

Pack PATTERSON Supplies

16 Cobalt Blue Plastic

Prescription Vials –

Reversible Cap 13 dram

Pkg PIVETAL Supplies

17 Cobalt Blue Plastic

Prescription Vials –

Reversible Cap 30 dram

Pkg PIVETAL Supplies

18 Conforming Stretch

Gauze Bandage 2" x

4.1yd

Pkg PIVETAL Supplies

19 Cotton Tip Applicator -

1000/pkg Box PIVETAL Supplies

20 Dexium-SP™

(Dexamethasone

Sodium Phosphate) 4 mg/ml 100mL

Vial BIMEDA INC Rx

21 Doxycycline Hyclate

Capsules 100mg Bottle RX

GENERICS

Rx

22 Doxycycline Hyclate

Capsules 50mg Bottle RX

GENERICS

Rx

Page 6 of 35 Release date of June 8, 2026

Unit Cost No Bid Manufacturer Category

23 EasOtic® Otic

Suspension for Dogs

10mL

Box VIRBAC

ANIMAL

HEALTH

Rx

24 Epinephrine Injection

1mg/mL 50mL Vial Rx

25 Erythromycin

Ophthalmic Ointment

0.5% 1/8oz

Box Rx

26 Exel 1 cc Tuberculin

Syringe 25g x 5/8"

Luer Slip - 100/pkg

Box Supplies

27 Famotidine 20mg

Tablets Bottle Rx

28 Furosemide 20mg

Tablets Bottle Rx

29 Furosemide Syrup 1%

(10mg/mL) - 12/pkg Bottle Rx

30 Gabapentin 100mg

Capsules Bottle Rx

31 Gabapentin 600mg

Capsules Bottle Rx

32 Galliprant Chewable

Tablets 20mg Bottle Rx

33 Hypodermic Needles, Rigid Pack 18g -

100/pkg

Box Supplies

34 Hypodermic Needles, Rigid Pack 20g -

100/pkg

Box Supplies

35 Hypodermic Needles, Rigid Pack 22g -

100/pkg

Box Supplies

Page 7 of 35 Release date of June 8, 2026

Unit Cost No Bid Manufacturer Category

36 JorVet Nylon Muzzles

Set of 10, All Sizes Pkg Supplies

37 JorVet™ Flea Combs

Colored Jar Jar Supplies

38 Kendall Curity

Standard Porous Tape

1/2"

Pkg Supplies

39 Metronidzole Tablets

250mg Bottle Rx

40 Metronidzole Tablets

500mg Bottle Rx

41 MometaMax Otic

Suspension 7.5g -

12/pkg

Bottle Rx

42 Monoject SoftPack 3 cc Combo Syringe 22g x 3/4"

Pkg Supplies

43 Monoject Syringe Tip

Caps Pkg Supplies

44 Nitrile Powder-Free

Exam Gloves Large Box Supplies

45 Nitrile Powder-Free

Exam Gloves Medium Box Supplies

46 Nitrile Powder-Free

Exam Gloves Small Box Supplies

47 Nobivac® Lepto4 Vial Vax

48 Onsior® Tablets for

Cats 6mg - 10/pkg Blister pack Rx

49 Ophthalmic Eye Wash

Solution 4oz Bottle Rx

Page 8 of 35 Release date of June 8, 2026

Unit Cost No Bid Manufacturer Category

50 Prednisolone Tablets

20mg Bottle Rx

51 Prednisolone Tablets

5mg Bottle Rx

52 Prednisone 1mg

Tablets Bottle Rx

53 Prednisone 20mg

Tablets Bottle Rx

54 Prednisone 5mg

Tablets Bottle Rx

55 Purina® Pro Plan®

Veterinary Diets Feline

FortiFlora™ 30

Satchets/box - 6/case

Box Supplments

56 Purina® Pro Plan®

Veterinary Diets®

Canine FortiFlora™ 30

Satchets/box - 6/case

Box Supplments

57 Rapz Eazy Tear

Cohesive Bandages –

2" x 5-1/2 yds

Pkg Supplies

58 Rescue® Wipes 6"x7"

160/dispenser tub Tub Supplies

59 Rescue™ Disinfectant

Ready-to-Use Liquid 1 gallon

Bottle Supplies

60 Senergy Topical

Parasiticide

(selamectin) 85.1-

130lbs - 3/pkg

Box Rx

Page 9 of 35 Release date of June 8, 2026

Unit Cost No Bid Manufacturer Category

61 Senergy Topical

Parasiticide

(selamectin) Up to 5lbs

- 3/pkg

Box Rx

62 Sentrx Oculenis

BioHAnce Ocular

Repair Gel 3mL

Box Rx

63 Sharps-A-Gator

Covidien Sharps

Containers 1 gallon

Pkg Supplies

64 Sterile Saline Solution

0.9% 250mL Bottle Rx

65 Stewart Pro-Treat

Freeze Dried Beef

Liver Dog Treat 2oz -

12/case

Tub Treats

66 Suffusion K Shampoo

8oz Bottle Rx

67 Surflo Winged Infusion

Set 21g Single Supplies

68 Surflo Winged Infusion

Set 23g Single Supplies

69 Umbrellin™

(amoxicillin and clavulanate potassium)

15mL

Box Rx

4. Bid Submission, Minimum Qualifications, and Local Preference Ordinance

County of San Mateo

Bid for: Additional Veterinary Supplies

(Submit only this Part 3- Bid Documents, including the bid sheet, fully executed, as the bid.)

Page 10 of 35 Release date of June 8, 2026

4.1. Offer*

This bid constitutes a firm offer by the bidder to the County to provide the goods and services specified and will remain active for 60 calendar days after the Bid Due Date and Time or until the County signifies acceptance, whichever is earlier. If the bid is accepted, the undersigned agrees to comply with all terms, conditions and requirements of this IFBs, and to provide all of the goods and services described at the prices quoted for the term of the contract. Either signature of the County’s authorized representative or the County’s issuance of a Purchase Order will constitute acceptance of the offer and will form a binding contract, which will consist of all parts of this IFBs, including the completed and signed Bid Documents, and all exhibits, specifications, attachments, and addenda.

In the event of conflicting provisions, the following order of precedence will apply:

• Federal Provisions, if any and if applicable

• Addenda to the IFB in reverse order of release

• Original IFB documents

Within the same level of precedence, unless otherwise specified by the County, in the case of conflict the more stringent provision will apply.

The undersigned bidder certifies that he or she:

• Has examined and is familiar with all of the provisions and references in this solicitation;

• Has electronically confirmed receipt of any and all addenda prior to submitting a bid;

• Will, if selected, perform in conformance with the requirements and conditions of the contract, providing all required labor, tools, and equipment to perform, in the manner and times prescribed and according to the requirements set forth in the contract;

• Is not bidding in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation, and the bid is genuine and not collusive or sham;

• Has full power and authority to execute, and does execute, these certifications and this contract on behalf of the bidder;

• Has no economic or organizational interest that would conflict with the required duties under this contract, has not developed or materially assisted in the development of any product or service specifications and requirements for this solicitation, and will immediately advise the County’s

General Counsel on learning of a conflict of interest during the term of this contract;

• Has not employed, retained, paid, or agreed to pay any company or person, other than a bona fide employee, to solicit or secure this contract;

• Possesses and will keep in effect at all times during the term of this contract all necessary licenses, permits, qualifications and approvals legally required to provide the required goods and services; and

Page 11 of 35 Release date of June 8, 2026

• Declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

In witness of and in agreement with these contract terms, the parties, by their duly authorized representatives, confirm below.

☐ Please confirm

*Response required

4.2. Minimum Qualifications

4.2.1. Requirements*

Vendor certifies that at the time of bid submission, they are not currently debarred, suspended, proposed for debarment, declared ineligible, or excluded by any Federal or State of California departments or agency from doing business with the Federal Government or the State of California

By submitting a quotation you are agreeing to the San Mateo County Purchasing Division Standard

Terms & Conditions as set forth at:

HTTPS://WWW.SMCGOV.ORG/MEDIA/155372/DOWNLOAD?INLINE=

This solicitation does not commit the County to make an award, whether or not any bids are received.

Neither submission of a bid, nor the County’s receipt of any bid materials confers any right to the bidder nor any obligation on the County.

Payment terms for any associated purchase order shall be NET 30.

☐ Please confirm

*Response required

4.2.2. Sourcing Requirements*

Vendor confirms that any items sourced in association with this solicitation will be new and in original packaging from Manufacturer or Manufacturer authorized channels only in accordance with all applicable laws and policies at the time of purchase.

☐ Please confirm

*Response required

4.2.3. Account Representative*

Please provide account representative that may be listed in the agreement.

- Name

- Email

- Phone Number

*Response required

4.2.4. Account Representative and Response Time*

https://www.smcgov.org/MEDIA/155372/DOWNLOAD?INLINE=

Page 12 of 35 Release date of June 8, 2026

The vendor confirms that the designated account representative will respond to inquiries, orders, and related contract questions within two (2) business days of the request. Additionally, the vendor will provide a secondary contact in the event the primary representative is unavailable.

☐ Please confirm

*Response required

4.2.5. Account Representative Coverage*

Will the designated vendor account representative and/or their appointed coverage be available for any inquiries, orders, or questions over the weekend?

☐ Yes

☐ No

*Response required

4.2.6. Delivery Time*

The vendor confirms the ability to deliver the product(s) within three (3) days after receiving the order

(ARO).

☐ Yes

☐ No

*Response required

4.2.7. Delivery Time Cont.

Only answer if selected NO for question 2.6

Please provide delivery time in number of days after receipt of order (ARO).

4.2.8. Backordered Product*

The vendor confirms that, in the event a product becomes backordered, they will provide an alternative product for review and supply an accurate estimated delivery timeframe for the backordered product.

*Response required

4.2.9. System for Award Management (SAM) Confirmation*

Please check box to indicate your firm is registered with the System for Award Management (SAM).

Bidder is required to be in good standing with https://sam.gov/SAM/ and submits SAM Report.

☐ Please confirm

*Response required

4.2.10. System for Award Management (SAM) Registered Business Name*

Please enter the Business Name your firm is registered under in the System for Award Management

(SAM).

*Response required

4.2.11. System for Award Management (SAM) UEI (Unique Entity ID) No.* https://sam.gov/SAM/

Page 13 of 35 Release date of June 8, 2026

Please enter the UEI (Unique Entity ID) No. your firm is registered under in the System for Award

Management (SAM).

*Response required

4.3. PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES AND LOCAL NON-

PROFITS

4.3.1. Is the Proposer a "Local Business"?

Please download the below documents, complete, and upload.

• Final_SMC_LocalBusiness_sel...

4.3.2. Is the Proposer a Non-Profit?

☐ Yes

☐ No

When equals "Yes"

4.3.3. Is the Proposer a "Local Non-Profit"?

Please download the below documents, complete, and upload.

• Final_SMC_LocalBusiness_sel...

4.3.4. Is the Proposer a "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.3.5. Is the Proposer a "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

4.4. Documents

4.4.1. Official Company Quotation

https://government-project.s3.us-west-2.amazonaws.com/170112/e7b687ef-88ac-4b75-8b68-7840febd2f46_Final_SMC_LocalBusiness_self-attestation_form_120424_%284%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GZO3OU4U%2F20260619%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260619T015013Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCICC9oOoCpkNTy4uOV%2BLKcpXsFdNmXtIr0U%2BxjiwcI6p7AiBMT3V83NKORRmyRYVgEZkubH%2FU4CWZXSf4aFXeHEstQCqVBQix%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMC9NmWiu6jf1haVfHKukEFtVv5Is5KCd%2BuPdBdmwoi0S4AXojZlK7cvwxu3GRJGSRgz2byCs8x8OXyFu6hXb6AAZkowwdgiM%2FOFPhdzM%2BMF8V08YHcoq2pjeeSQ772unSqOxQwJ5J46ttaYtN6JtXYYB3qnzgRFpoBvv9Qw%2ByoGPHB%2BOc9iw8xilbv171QcLizX3ORxmSg2VEXX8MImnETnuv96m%2F64kIh6gd%2B%2FflmB%2F6HDTKk%2FUT6%2BtjaimeXl0MZFOpurN0gJrDEIHTeG0zs4IJvy3qmrHZo%2BJ2967Usegl3acZfZnKTT2IAQlfbx5GSoIwRIJpupb0H0fwTZVzDr9nVbxdgwEh7PEBTglcTKxuu38hF9QCZzj3Q76Pvs83Z6u%2BWK4fGb3fGASBrwVOAXWP5l%2BkLUPJHN2LEvFaETpLoUJn49UE3CrXtSNZPnzEvddn7y0DJjBnW%2BvAyAzSD6uAuGiU1ED2gpFMnWsdmA3r5gQiJFtrHRcAopjycb1KG%2F85op%2F%2BnNq%2F2yjaM5ZSF06mjqS4g1GKSmB0f45%2BaJIertp%2FJ5CRYJoEmxQxzDdM8sf56bfBVd1GObJzaoxSQqBgCeVW4l4AbtPnsZM12nwRKMxCHUbvi9ef3N2ttr3EMjhr%2BJ2ltGOtGxv24Ik80jgAGzse8QMfen%2FvFcTHwSAu%2FyUnUVI3UWp48JFcs%2BauJlzOcSFid%2BYuGx%2FadDBvF%2BgTWW6gswIlFK3EwnNwlJZxqqlICM7JHlfG4r%2FMN0mQJk0wKNc%2Fby860824xPqW8pjgb6pkl36QQETmFw28JuQWXb9%2BwCvfQ%2FqidxHCYEIfL8TfHgwdpBIwyY3S0QY6mgH8NA0NwN94n9aeCiRFZgg0C7Em26d5JPj0sLU6lfbRDsJjVd9qa9lbmm9TK%2BIPMiP6I3i4%2FNUQKmRLH473%2BREsuTVSdzoYmVGk90Uili1zL53YPPO9i4K1o%2FtFuBhM37JBmuk0uUxwM19VfHHaNpMiDfsScq0zjRV8gzjjHS8335KRQE4vFdiIi9yGcFPTUbps9ZLjk%2BBzIhyQ&X-Amz-Signature=0c1988049507a65b72e5c055e77c492370cfc2dab530a9acdf9c6651199a86be&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Final_SMC_LocalBusiness_self-attestation_form_120424_%284%29.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/170112/f5002b54-537d-4ccd-b7dc-546cfa6f3801_Final_SMC_LocalBusiness_self-attestation_form_120424_%285%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GZO3OU4U%2F20260619%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260619T015013Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOj%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCICC9oOoCpkNTy4uOV%2BLKcpXsFdNmXtIr0U%2BxjiwcI6p7AiBMT3V83NKORRmyRYVgEZkubH%2FU4CWZXSf4aFXeHEstQCqVBQix%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMC9NmWiu6jf1haVfHKukEFtVv5Is5KCd%2BuPdBdmwoi0S4AXojZlK7cvwxu3GRJGSRgz2byCs8x8OXyFu6hXb6AAZkowwdgiM%2FOFPhdzM%2BMF8V08YHcoq2pjeeSQ772unSqOxQwJ5J46ttaYtN6JtXYYB3qnzgRFpoBvv9Qw%2ByoGPHB%2BOc9iw8xilbv171QcLizX3ORxmSg2VEXX8MImnETnuv96m%2F64kIh6gd%2B%2FflmB%2F6HDTKk%2FUT6%2BtjaimeXl0MZFOpurN0gJrDEIHTeG0zs4IJvy3qmrHZo%2BJ2967Usegl3acZfZnKTT2IAQlfbx5GSoIwRIJpupb0H0fwTZVzDr9nVbxdgwEh7PEBTglcTKxuu38hF9QCZzj3Q76Pvs83Z6u%2BWK4fGb3fGASBrwVOAXWP5l%2BkLUPJHN2LEvFaETpLoUJn49UE3CrXtSNZPnzEvddn7y0DJjBnW%2BvAyAzSD6uAuGiU1ED2gpFMnWsdmA3r5gQiJFtrHRcAopjycb1KG%2F85op%2F%2BnNq%2F2yjaM5ZSF06mjqS4g1GKSmB0f45%2BaJIertp%2FJ5CRYJoEmxQxzDdM8sf56bfBVd1GObJzaoxSQqBgCeVW4l4AbtPnsZM12nwRKMxCHUbvi9ef3N2ttr3EMjhr%2BJ2ltGOtGxv24Ik80jgAGzse8QMfen%2FvFcTHwSAu%2FyUnUVI3UWp48JFcs%2BauJlzOcSFid%2BYuGx%2FadDBvF%2BgTWW6gswIlFK3EwnNwlJZxqqlICM7JHlfG4r%2FMN0mQJk0wKNc%2Fby860824xPqW8pjgb6pkl36QQETmFw28JuQWXb9%2BwCvfQ%2FqidxHCYEIfL8TfHgwdpBIwyY3S0QY6mgH8NA0NwN94n9aeCiRFZgg0C7Em26d5JPj0sLU6lfbRDsJjVd9qa9lbmm9TK%2BIPMiP6I3i4%2FNUQKmRLH473%2BREsuTVSdzoYmVGk90Uili1zL53YPPO9i4K1o%2FtFuBhM37JBmuk0uUxwM19VfHHaNpMiDfsScq0zjRV8gzjjHS8335KRQE4vFdiIi9yGcFPTUbps9ZLjk%2BBzIhyQ&X-Amz-Signature=720bc731c8bf7b2ea740bbec60c0f95be97cb0caf7ab5244313ea455896401d9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Final_SMC_LocalBusiness_self-attestation_form_120424_%285%29.docx%22&x-id=GetObject

Page 14 of 35 Release date of June 8, 2026

Please upload your complete and competitive official company quotation here. Quotation should include date, company representative name and email, company quotation number, pricing and lead times (if applicable) for all products being requested.

4.4.2. W9 Tax Form*

*Response required

4.4.3. SAM (System Awards Management) Report*

*If not register, click below link to register: https://sam.gov/content/entity-registration

*Response required

4.4.4. All Certificate(s) and/or License(s)*

*Response required

5. Notice to Bidder

5.1. Submission Deadline

Proposals must be electronically received by 3:00 pm, on Friday, June 26, 2026 via OpenGov (details below).

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and proposals will be rejected. The OpenGov submission time will be the official submission time. The County will not be responsible for and shall not accept proposals that are late due to slow internet connections or for any other failure of the OpenGov system.

NOTE: The County does not maintain the OpenGov system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov using the chat within the portal or email Vendor

Support at procurement-support@opengov.com . Late submission will not be considered.

5.2. Pre-Submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at: https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible and subscribe to the

County of San Mateo for bid opportunities. The County will not be responsible for and shall not accept proposals that are late due to a failure to register in the OpenGov system.

5.3. Submission via OpenGov

A. Required Documents: BID SUBMISSION

5.4. Electronic Submissions

Include the proposer name and the IFB title and number in each filename. Submit proposals via the

OpenGov website, allowing sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and bid will be rejected. The OpenGov submission time will be the official submission time. Contact OpenGov with technical questions regarding the site. The County will not be responsible for and may not accept bid that are late due to slow internet connections or for any other failure of the OpenGov system. Late submissions will not be considered.

https://sam.gov/content/entity-registration mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/272681/document?section=2628736

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5.5. Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the OpenGov site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

5.6. Errors in Bids

The County will not be liable for any errors in bids. Bids may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining IFB requirements.

5.7. Communications

As of the issuance date of this IFB and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the IFB with any officer, agent, or employee of the County, other than through OpenGov, to the Authorized Contact

Person, or as outlined in the evaluation or protest procedures.

Proposers may not agree to pay any consideration to any company or person to influence the award of an

Agreement or Purchase Order by the County, nor engage in behavior that may be reasonably construed by the public as having the effect or intent of influencing the award of an Agreement or Purchase Order.

5.8. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

6. Evaluation Criteria

6.1. Bid Evaluation Criteria

A Scoring Tabulation will be generated to compile the prices and ranking to determine the awarded bidder. Bids will be evaluated based on the Total Bid Price. All responsive and responsible bidders will be ranked from the lowest to the highest price based on the Total Bid Prices.

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

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6.2. Award Procedure

A. Notice of Intent to Award

Once a decision has been made to award a purchase order or agreement to a bidder, the County will post a Notice of Intent to Award, notifying the remaining bidder of their non-selection. The posting may be inclusion of the recommendation to award as an agenda item on the Board of

Supervisors schedule.

7. Protest Procedures

7.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

7.2. Protest of Purchase Order/Agreement Award

Within five (5) working days of the County's issuance of a notice of intent to award the PO/agreement, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

7.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protests@smcgov.org Subject: Additional Veterinary Supplies and 2026-IFB-00553

8. Standard Terms and Conditions mailto:Protests@smcgov.org

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8.1. COMMENCEMENT OF PERFORMANCE

A. Written Notice

Until the County provides written authorization to commence deliveries of the goods and services specified, there is no contractual agreement between the County and the selected bidder. No verbal instructions or promises are binding on the County.

B. Purchase Orders and Task Orders

If the contract anticipates multiple Purchase Orders or Task Orders, the relevant scope of work, payment terms, delivery instructions, period of performance, and any unique contractual terms and conditions may be set forth in the Purchase Orders or Task Orders.

C. Estimated Quantities

If this solicitation is for an indefinite quantity contract, any estimates of expected use or quantities provided are for bid purposes only. The County does not guarantee any specific number of orders.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

8.2. PAYMENT

A. Compensation

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1. The County will pay the quoted prices as full consideration for Contractor’s full, complete and faithful performance of the Contractor’s obligations under the contract.

2. The County does not accept COD shipments. Payment will be by one of the following methods, as indicated in the Contract Documents:

a. Full payment will be made after the County’s acceptance of goods or services and receipt of a complete invoice, as applicable; or

b. Partial payments will be made in accordance with the schedule set forth in the Scope of

Work; or

c. Payments will be invoiced monthly by Contractor in arrears, based upon goods or services provided and at the amounts set forth in the payment schedule up to the maximum amount of the contract; or

d. The County may issue Purchase or Task Orders, which will be paid according to the payment schedule attached to the contract or Purchase or Task Order, or on the County’s receipt and acceptance of the goods and services and receipt and acceptance of a complete invoice; or

e. As otherwise agreed to by the parties.

B. Late Payment Charges

The County will not be responsible for late payment charges unless they are stated on the

Purchase Order or contract. A payment is late only if payment of an invoice exceeds the time allowed by the payment terms of the Purchase Order or contract.

C. Credits

Prior to releasing final payment, the County must be reimbursed for any overpayments, advance payments, or other credits due from the Contractor, and the County may deduct these amounts from payments otherwise due Contractor.

D. Conditions Prerequisite to Payment

The County may withhold payment under any of the following circumstance:

1. Contractor, with or without knowledge, made a misrepresentation of substantial and material nature with respect to any information furnished to County;

2. Contractor took any action pertaining to this agreement that required County approval, without having first received County approval;

3. Contractor was or is in default under any of the terms of this contract;

4. The County or any other authorized government entity has requested but has not received and approved any reports, data, audits or other information requested from Contractor, including final reports and documentation due at contract termination.

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E. Payment in the event of non-compliance

If the County determines that the quantity or quality of the goods provided or work performed is unacceptable, the County will notify Contractor and may withhold payment until correction has been made to County’s satisfaction. If corrections have not been completed after what the County deems a reasonable time, County may make corrections on its own or through a third party, and deduct the cost of replacement or correction from any sums that may be or become due to

Contractor on this or any other agreement. No additional payment will be provided to Contractor for replacements or corrections.

8.3. SHIPPING AND DELIVERY

A. Shipping

1. Unless otherwise directed, all goods are to be shipped FOB destination, freight prepaid, and unloaded to the designated dock or unloading area. The County will have no liability for any items until they are accepted at their final destination by the County.

2. All shipments of goods must include a packing list.

3. Packing lists, packages, shipping notices, and other documents affecting an order must include applicable order numbers, or the orders may be rejected and returned at no cost to the

County.

B. Delivery

1. The County will not pay any charge for delivery unless the charge has been expressly included and itemized in the bid or price quote that was accepted by the County.

2. Where shipping addresses indicate room numbers, delivery must be made to that location at no additional charge.

8.4. SUBCONTRACTOR REIMBURSEMENT AND PAYMENT

A. Payment of Subcontractors

Contractor must pay Subcontractors within ten calendar days from receipt of each payment by the

County, unless the County agrees in writing to a longer period, or has agreed that the Contractor may hold retainage.

B. Subcontractor Retainage

1. The Contractor, and as applicable, any Subcontractor, must release all retainage withheld from Subcontractors within ten Business Days after the County’s release of retainage to

Contractor.

2. The Contractor or its Subcontractors may only withhold retainage on the same terms and conditions as the County withholds retainage from Contractor.

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3. Delay or postponement of payment to Subcontractors may take place only for good cause and with the County’s prior written approval. Violation of these provisions may subject the violator to the penalties, sanctions, and other remedies specified in Section 7108.5 of the

California Business and Professions Code. This requirement does not impair any contractual, administrative, or judicial remedies otherwise available to the Contractor or Subcontractor.

8.5. INVOICES

A. General

Unless otherwise instructed in writing, invoices are to be handled as follows:

1. On each invoice, include the title of the contract, any applicable Task or Purchase Order number, and a mailing address for payment if electronic fund transfer cannot be made.

2. Submit invoices no later than 45 calendar days after completion of each billing period, or if none is specified, on the later of:

a. completion of a Purchase Order or Task Order, or

b. delivery and County acceptance of goods or services.

3. Payment will be deemed made upon mailing by the County or electronic release of funds.

B. Final Invoice

Upon completion of all Deliverables to the satisfaction of the County, submit a final invoice, which together with all previous invoices, may not exceed the maximum amount of the contract.

The County will make payment of the final invoice within 30 calendar days of receipt of all required documentation, completion of the Contractor’s obligations (except for warranty performance) and approval of such invoice. Acceptance of final payment releases the County from all further Contractor claims under this contract.

8.6. INDEPENDENT CONTRACTOR

A. Not a County Employee

In performance under this contract, Contractor will act as an independent contractor and not as an employee of the County, which has no control over Contractor’s means, method or manner of performance.

B. No Agency

Except as the County may specify in writing, Contractor has no authority, express or implied, to act on behalf of the County in any capacity whatsoever, as an agent or otherwise, or to bind the

County or its directors, agents, or employees to any obligation.

C. Employer Responsibilities

Contractor has and retains full control over employment, compensation, and discharge of all its employees and is fully responsible for all matters relating to its agents and employees, including all applicable laws and regulations governing employee taxes, withholding, and benefits.

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8.7. INSURANCE

Prior to commencing delivery of the goods and services, provide evidence of all required insurance indicated in the solicitation. The required insurance must be maintained for the entire term of the contract. The County’s acceptance of insurance certificates or endorsements that vary from the requirements in this section will not constitute a waiver by the County of strict compliance with the requirements.

A. Acceptability of Insurers

All policies must be issued by companies licensed to do business in California and rated not less than A-VII by A.M. Best, except for the State Compensation Insurance Fund.

B. Failure to Provide or Maintain Insurance

Notify the County within five Business Days following first notice of termination, cancellation, or any change in insurance coverage. Failure to provide and continue in force any required insurance is a material breach of this contract that may constitute cause for termination.

C. Workers’ Compensation and Employer’s Liability Insurance

Contractor certifies, as required by Section 1861 of the California Labor Code, that

1. It is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and

2. It will comply with such provisions before commencing performance under this contract.

D. Liability Insurance

Maintain such bodily injury liability and property damage liability insurance as will protect

Contractor and all of its employees/officers/agents while performing work covered by this contract from all claims for damages for bodily injury, including accidental death, as well as all claims for property damage which may arise from Contractor’s operations under this contract, whether such operations be by Contractor, any Subcontractor, anyone directly or indirectly employed by either of them, or an agent of either of them. Such insurance must be combined single limit bodily injury and property damage for each occurrence and may not be less than the amounts specified below:

o Comprehensive General Liability Insurance.................... $1,000,000.00 o Motor Vehicle Liability Insurance.................................... $1,000,000.00 o Professional Liability Insurance....................................... $1,000,000.00

E. Special Insurance Requirements - Cyber Liability

If the contract involves provision of goods and services related to computers, networks, or systems, or storage or access to any County Systems or Data, the following insurance is required.

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1. Privacy and Network Security Insurance $2,000,000.00

During the term of the contract and for three years thereafter, maintain coverage for liability and remediation arising out of unauthorized use of, or unauthorized access to, electronic data or software within Contractor’s network or business including privacy breaches no matter how they occur, denial or loss of service, introduction, implantation, or spread of malicious software code, and unauthorized access to or use of computer systems. The policy also must provide coverage for liability claims, computer theft, extortion, or any unintentional act, mistake, error, or omission made by users of Contractor’s electronic data or software while providing services to the County. No exclusion/restriction for unencrypted portable devices/media may be on the policy.

2. Technology Errors and Omissions $2,000,000.00

During the term of the contract and for three years thereafter, maintain coverage for liabilities arising from errors, omissions, or negligent acts in rendering or failing to render computer or information technology services and technology products, including at a minimum, coverage for systems analysis, design, development, integration, modification, maintenance, and programming; data processing; installation, repair, maintenance, management of computer or technology hardware, software, networks or systems; data entry, modification, verification, maintenance, storage, retrieval or preparation of data input; other related services provided by

Contractor.

F. Additional Insured

The County and its officers, agents, and employees must be named as additional insured on all applicable insurance policies, which must also contain provisions that:

1. The insurance afforded thereby to County and its officers, agents, employees, and servants will be primary insurance to the full limits of liability of the policy; and

2. If the County or its officers, agents, or employees have other insurance against the loss covered by such a policy, the other insurance will be excess insurance only.

G. No Limitation on Liabilities and Obligations

Requirements as to the types and limits of insurance coverage to be maintained by Contractor, and any approval of insurance by the County are not intended to and do not limit or qualify the liabilities and obligations otherwise assumed by Contractor pursuant to the contract.

H. Coverage for Subcontractors

All insurance required of the Contractor must also be provided by or on behalf of all

Subcontractors to cover the services of any Subcontractors performing under this contract.

Contractor will be held responsible for all modifications, deviations, or omissions in these insurance requirements as they apply to Subcontractors.

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I. Deductibles or Self-Insured Retentions

All deductibles or self-insured retentions are the responsibility of Contractor and must be declared to and approved by the County.

J. Claims-Made Coverages

General Liability and related umbrella or excess policies may not be written on a claims-made basis. If Errors and Omissions coverage is written on a claims-made basis, the retroactive date must be shown and must be before the date of the contract or the beginning of work performed pursuant to the contract and the insurance must be maintained for at least seven years after completion of work under the contract.

8.8. INDEMNIFICATION

A. General

At no additional cost to the County and to the maximum extent permitted by law, the Contractor will indemnify and defend the County, its directors, officers, agents, employees, and any additional insured parties identified in the Contract Documents from and against all claims, demands, actions, losses, judgments, expenses, and liabilities arising out of or pertaining to the

Contractor’s performance in connection with this contract, whether asserted or established and whether or not involving a third party. The duties described in this paragraph include payment of attorney’s fees and all expenses of investigating and defending any such claims, and apply regardless of whether any insurance policies are applicable. Any insurance policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor.

B. System and Data Security

Contractor bears full responsibility for ensuring that any product or service provided does not introduce any spyware, adware, ransomware, rootkit, key-logger, virus, Trojan, worm, or any other malicious code or mechanism designed to permit unauthorized access to or recording of, or which may restrict an authorized user’s access to or use of County Systems or County Data.

C. Retention of Funds

In addition to any other remedy authorized by law, the County may retain as much money due

Contractor under this or any other contract as the County considers necessary until disposition has been made of any claim for damages.

D. Survival of Indemnification

The indemnification requirements of this contract will survive in perpetuity.

8.9. TERMINATION

A. Termination for Cause

1. Should Contractor, in County’s sole judgement, materially breach this contract, be subject to litigation or proceedings that may adversely affect performance, become insolvent, fail to pay bills when due, make an assignment for the benefit of creditors, go out of business, or cease production, the County will send a written notice to cure. If the County is not satisfied with

Page 24 of 35 Release date of June 8, 2026 the cure or efforts to cure within the time specified in the notice, or if no time is specified, within ten calendar days of the notice date, County may terminate this contract. Should

Contractor decline to cure, or request termination, the County may terminate this contract immediately.

2. The County may terminate this contract immediately if Contractor is found non-responsible by another government entity, or in the County’s sole judgement, continuance would be prejudicial to the public interest.

3. In the event of termination for cause, all costs the County incurs in completing Contractor’s performance may be deducted from any sums due Contractor. Costs of completion include delay costs, the cost of soliciting a new contractor, and any payments made to the new contractor.

4. In the event of Termination for Cause and subsequent determination that Contractor was not in material breach, the termination will be deemed termination for convenience.

B. Termination for Convenience

The County may terminate this contract or a Task Order, in whole or in part, at any time, by providing 30 calendar days’ written notice to Contractor. Contractor will be paid reasonable closeout costs as well as costs and profit for work performed up to the time of termination.

County will not pay for goods and services not delivered. If Contractor has any property in its possession belonging to the County, Contractor will account for and dispose of it as directed by

County.

Contractor must submit a final invoice identifying both project-related costs and closeout costs no later than 30 calendar days after the termination date stated in County’s notice. Failure to submit final invoice within this time may result in delayed or no payment.

C. Termination due to non-appropriation

The County may terminate this contract in whole or part by providing written notice to Contractor of the unavailability of Federal, State, or County funds as soon as is reasonably possible after

County learns of the unavailability of funding. Termination due to non-appropriation will be considered termination for convenience.

D. Deliverables under Early Termination

If the contract involved provision of software as a service or hosting an…