Additional Terms and Conditions.docx

Workplace Profiles Additional Terms and Conditions

Bid submission instructions:

Beginning on the Alabamabuys supplier portal page, select the desired souring project. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information, documentation and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Suppliers are required to enter a unit price and a supplier part number as part of the electronic bid. If the part number is not applicable, you may enter “N/A” in this field.

Award:

Award will be made ‘all or none’ to the lowest responsible bidder meeting all specifications.

Contract Period:

Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms, and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and vendor no later than 30 days prior to expiration of the previous 12-month period.

Price Escalation Clause:

If, during the performance of this contract, the price of the material or cost of the labor involved significantly increases through no fault of the supplier, a price increase may be considered. Documentation of a price increase for materials is required from the manufacturer. Documentation of a price increase for labor is required from the supplier. Any proposed increases in labor and/or materials may not exceed increases in CPI (Consumer Price Index) for the same time period. All price increases must be approved by both the state and the supplier in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms and conditions of the contract.

Questions:

Questions must be submitted through the supplier portal in Alabamabuys from the Discussions tab by 4:00 p.m. on June 13, 2024.

Requested Information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request. Failure to provide the requested information will result in the rejection of your bid.