Addendum1Civil Eng25_11a.pdf

Request For Proposal (RFP) No. 25-11 Addendum No. 1

Purchasing Department I 5440 Fulton Industrial Blvd. SW, South Fulton, GA 30336

ADDENDUM NO. 1

Solicitation Number: Request For Proposal (RFP) NO. 25-11

Solicitation Title: Standby Contract For Civil Engineering

ATTENTION ALL POTENTIAL BIDDERS:

MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.

This addendum forms a part of the contract documents, modifies the original bidding documents and shall be as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to disqualification.

Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND

CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underline type are additions to existing text.

The Bid Closing Date changed from September 11, 2025 by 3:00 PM to September 18, 2025 by 2:00

PM.

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS

Question 1 Item a. under Minimum Qualifications requires a proposer to possess or be able to possess a business license from the "City" prior to execution of the License, and be licensed in the State of Georgia. The Business License paragraph under b. states that a Georgia corporation is required to submit a copy of a valid "City" or city business License. Do you mean that "City" means the City of South Fulton in both sentences, and that a City of South Fulton business license will be required if selected for this project?

And, if professional licenses are provided, is a current business license required?

X

X

Answer 1 No. If your firm already has a valid business license (occupation tax certificate) in any Georgia jurisdiction, you do not need a separate South Fulton license to perform work here.

If you open a physical office in South Fulton, then you must also obtain a South Fulton license.

Individual professionals (engineers, etc.) do not need a separate license if their firm has one;

however, if they operate independently, a business license may be required for tax purposes.

Question 2 Appendix B is a Coast Proposal Form for RFP #25-11, it is for Stand-by-Civil Engineering Services.

Can you please provide an updated Cost Proposal Form?

Answer 2 Use the Cost Proposal Form in Tab 13, page 23 of the RFP (Section 13). This is the correct form.

Question 3 Will a firm with an existing Architectural Engineering On Call contract be eligible for the Civil Engineering On Call contract?

Answer 3 Yes

Question 4 Please confirm subcontractors only need to complete form F6.7 Illegal Immigration and Enforcement Act Subcontractor Affidavit (page 43 of RFP), and that all other forms only need to be filled out by the Prime firm.

Answer 4 Yes

Question 5 Page 22 of the RFP, Section 6, requests project workload information from the past 5 years. Is it acceptable for firms to submit only their current and anticipated workloads, seeing as past workloads will not impact performing tasks for the City?

Answer 5 You must submit workload information for the past 5 years. Current/anticipated workloads alone are not acceptable.

Question 6 Page 22 of the RFP, Section 3 - Past Performance, asks for three references, but page 24, Section 10 - References, asks for five. Please confirm if firms are to show three or five references in their response.

Answer 6 You must submit five (5) references.

Question 7 On the Cost Proposal Form, page 54 of the RFP, there is only a space for a lump sum. During the pre-proposal conference, the City confirmed it would be editing this form to reflect hourly rates, not a lump sum. Please confirm that the rates will be adjusted from lump sum to hourly.

Answer 7 Please see Tab 13 on page 23 of 69. The cost proposal form must match or include the language required for Section 13 of the proposal.

The City of South Fulton website is the official location for the posting of all solicitation addenda and contract award results. It is the obligation of each Prospective Provider to frequently monitor the City’s website in order to obtain complete and timely information. The City’s website is located at https://www.cityofsouthfultonga.gov and Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp . All other terms, conditions, and specifications of the solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative