Addendum#1 - WE Slope Stabilization - 18514-B10.pdf

ADDENDUM NO. 1

February 21, 2025

TO: Holders of Westmoreland State Park Slope Stabilization Bidding Documents

RE: Westmoreland State Park Slope Stabilization Westmoreland County, Virginia Addendum No. 1 to Bidding Documents

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents dated January 2025, as noted below. Acknowledge receipt of this document in the space provided in the Bid Form. Failure to do so may subject the Bidder to disqualification.

This Addendum consists of clarifications and changes plus three attachments: List of Plan Holders; Pre- Bid Documents, including meeting agenda and lists of meeting attendees; and Responses to Questions Received Prior to and During the Pre-Bid Meetings.

CLARIFICATIONS BASED ON QUESTIONS RECEIVED PRIOR TO AND DURING THE PRE-BID

MEETINGS (2/13/2025 AND 2/18/2025)

Responses to questions received prior to and during the pre-bid meetings can be found on Attachment 3.

CHANGES TO PROCUREMENT REQUIREMENTS

None

CHANGES TO DRAWINGS

None

CHANGES TO TECHNICAL SPECIFICATIONS

None

ADDITIONAL INFORMATION

The project area will be accessible to contractors on Monday, February 24, 2025. Contractors’ vehicles must be identifiable to avoid ticketing.

Westmoreland State Park Slope Stabilization Bid Addendum No. 1

Project 22210061.000 / February 21, 2025 Page 2 Schnabel Engineering, LLC

A list of plan holders is included as Attachment 1 to this addendum.

The Pre-Bid Meeting documents, including meeting agenda and lists of meeting attendees, are included as Attachment 2 to this addendum.

CAD files will be available to plan holders via email.

ATTACHMENTS

1. List of Plan Holders

2. Pre-Bid Meeting Documents

A. Meeting Agenda

B. Lists of Meeting Attendees

3. Responses to Questions Received Prior to and During the Pre-Bid Meetings

4. CAD Files to be made available to plan holders via email

END OF ADDENDUM

ATTACHMENT 1

List of Plan Holders

Attachment 1

Addendum 1 Plan Holders List

Name Title Company Phone Email Address Vince Duobinis Buisness Development Manager Muller, Inc. 571-531-8381 vduobinis@mullerec.com 1910 Association Dr., Reston, VA 20191 Klye Buchanan Vice President of Estimating Morgan Corp. 864-336-5416 kbuchanan@morgan-corp.com Michael Avon President Avon Corporation 703-978-8300 michael@avoncorporation.com 5621 Vine St, Alexandria, VA 22310 Catherine Glover Frazier Vice President Glover Construction 252-536-2660 cgloverfrazier@gloverconstruction.com Mike Knudsen Aspen Construction Co. 218-675-5808 mike@aspen-construction.com 3798 State Hwy 371, Hackensack, MN 56452 Kevin Whitehead Strategic Business Director Sequoia Services, LLC 804-634-2954 / 704-634-2954 kevin.w@seqserv.com Hunter Mason Senior Project Manager GEI 973-573-1535 hmason@geiconsultants.com 1615 L Street, NW, Suite 630, Washington, DC 20036-5750 Marguerite Connolly Buisness Development Associate Stratified, Inc. 301-356-3987 mjconnolly@stratified.us 1140 3rd Street NE, 2nd Floor, Washington, DC 20002 Richard Gunn Coastal Design & Construction, Inc. 804-693-4158 rgunn@coastaldesign.net PO Box 650, Gloucester, VA 23061 John Keveren Coastal Design & Construction, Inc. O:804-693-4158/C:615-806-1861 jkeveren@coastaldesign.net PO Box 650, Gloucester, VA 23061 Michael Close Project Development Engineer GSI / GeoStabilization International O:855-579-0536/C:970-697-4137 michael.close@gsi.us Joel Conijn SJ Hamill Construction, LLC O:843-491-9828/C:360-630-3100 joel@sjhamill.com 2008 Cherry Hill Lane Charleston, SC 29405 Tyler Sides Finish Line Environmental O:540-371-3500/C:443-617-8044 t.sides@flcva.com 2215 Plank Road, Suite 276, Fredericksburg, VA 22401 Catie Macuna Sr. Content Specialist Construct Connect 513-458-8576 Catie.Macuna@ConstructConnect.com

Danae Cassels Proshot Concrete, Inc. 256-764-5941 danae@proshotconcrete.com 4158 Musgrove Drive, Florence, AL 35633 Doug Tait President WC Spratt, Inc. O:540-373-2002/C:540-840-5431 dtait@wcsprattinc.com 491 Central Road, Fredericksburg, VA 22401

Joseph Nixon, PE Sales Manager & Partner Subsurface Construction Company, LLC 919-795-5195 joseph@subsurfaceconstruction.com Jesus Treto Project Executive Keller-North America 770-442-1801 JRTreto@keller-na.com

Martin Woodward Geo Specialties 540-315-0270 martin.woodard@geospecialties.com Ashley Claunch Business Development Associate Hillis-Carnes Engineering Associates O:410-880-4788/C:410-375-9294 aclaunch@hcea.com

Westmoreland State Park Road and Bank Stabilization

1 of 1 22210061.000

ATTACHMENT 2

Pre-Bid Meeting Documents

ATTACHMENT 2A

Meeting Agenda

Westmoreland Pre-Bid Meeting Agenda_20250218_Clean Version Page 1

AGENDA

PRE-BID MEETING

Project: Westmoreland State Park Road and Bank Stabilization

Westmoreland County, VA

Owner: State of Virginia

Re: Pre-Bid Meeting

Meeting Location: Westmoreland State Park Visitor Center 145 Cliff Road, Montross, VA 22520

Meeting Dates: February 13, 2025 Time: 10:00 AM February 18, 2025 Time: 2:00 PM

# Description Notes 1 Meeting Sign-Up Sheet 2 Introduction of Personnel

a. DCR / DAC Contact: Doug Covington (Capital Outlay Project Manager) Email: doug.covington@dcr.virginia.gov Phone: (804) 263-3165

b. DCR / Park Contact: Travis Bozeman, Chief Ranger and Acting Park Manager Phone: (804) 493-0587

c. Schnabel Engineering Contact: Andrew North (Engineer) Email: anorth@schnabel-eng.com Phone: (804) 649-7035

d. Contractors – Sign in on attendance form.

3 Project Scope and Review Project is generally described as the repair and stabilization of an existing slope failure along the south shoreline of the Potomac River in Westmoreland State Park. The project includes excavation, grading, structural slope stabilization measures (soil nails), riprap revetment, drainage improvements, access improvements, and associated work required to repair and stabilize the slope.

Site Access during Bidding:

i. The project site (inside the fence at the top of slope AND the beach access) are NOT available except during the pre-bid, and one other date and time TBD. Individual accommodations outside of these times and dates won’t be available. Due to safety concerns, the project area is not accessible outside of those times, however the park is accessible during normal operating hours.

Substantial Completion of the work on or before March 2, 2026, based on Notice authorizing Work to proceed on or before April 1, 2025. Final completion within 30 consecutive calendar days after date of Substantial Completion (April 1, 2026).

Liquidated Damages / Actual Damages:

i. Liquidated damages are not included in the construction contract.

Actual damages [CO-7 section 43 (g)] are included in the construction contract. If the project is not completed per the contract, the contractor shall be charged for all owner’s costs and lost income.

DCR to obtain required State Construction Permit.

mailto:doug.covington@dcr.virginia.gov mailto:anorth@schnabel-eng.com

Westmoreland Pre-Bid Meeting Agenda_20250218_Clean Version Page 2

i. Contractor to obtain and pay all other required permits, licenses, fees, taxes, and assessments.

ii. Contractor to submit all required applications, fee’s, documentation, and bonding as needed to obtain a Land Disturbance Permit from Westmoreland County. Additionally, contractor to prepare a Stormwater Pollution Prevention Plan (SWPPP), Registration Statement, and other documentation as needed to obtain permit coverage under the General VPDES Permit for Discharges of Stormwater From Construction Activities (VAR10), as issued by the Virginia DEQ.

iii. Contractor to comply with all permits and licenses and shall coordinate with authorities during construction, inspection, approval, and other necessary activities.

iv. Organizations contractor to coordinate with include, but are not limited to:

DCR – DAC (Design & Construction Section) DCR – Westmoreland State Park Schnabel Engineering DEB – Department of Engineering & Buildings

DEQ/VMRC/USACE

4 Special Concerns

a. DCR is most concerned that existing natural structures, vegetation, trees, animal life, and park improvements be protected and not be disturbed by construction activities, so that future generations may fully enjoy the benefits of the park.

i. Protect all trees not indicated to be trimmed or removed.

ii. Prior to trimming or removing trees or vegetation, obtain approval from DCR/DAC PM.

b. During construction, the park will remain open to the public – seven days per week.

c. Contractor to supply appropriate signage, traffic barriers, security fencing, and controls to restrict access to the work site.

d. Work hours shall be from dawn to dusk. Weekend work, or extended workdays, may be considered by DCR - but shall require prior approval of park management.

e. Staging area within Limits of Construction indicated on site plan, or as coordinated with DCR / DAC PM.

i. Porta-Johns shall be supplied by the contractor, and located within the limits of construction, or as coordinated with DCR / DAC project manager.

ii. Contractor personnel shall not visit or use park facilities while in the park to work.

iii. Park all construction related vehicles within designated area, including workers’ personnel vehicles.

f. Contractor is responsible for providing utility services to the construction sites. Utilities such as electricity, water, sewer, telephone are not available.

g. Contractor is responsible for preventing construction activity from damaging existing park roadways, parking areas and improvements.

Contractor shall be solely responsible for the security of materials and equipment onsite. Designated areas may be provided at the shoreline parking area in coordination with park staff.

Contractor shall be responsible for marking and delineating access areas through the public beachfront/park. DCR to coordinate access needs and areas with contractor. Repair of existing orange safety fence and installation of new fencing should be considered.

Westmoreland Pre-Bid Meeting Agenda_20250218_Clean Version Page 3

i. Contractor to control weight, speed and path of construction vehicles. Construction vehicles to stay on driving surface of park roads and parking areas.

ii. Prior to start of work – the Contractor shall photograph park roads and parking areas traveled by construction vehicles and provide DCR with copies.

iii. Discuss future VDOT paving.

h. Sealed bids will be received at Schnabel Engineering, LLC at 9800 JEB

Stuart Parkway, Suite 100, Glen Allen, VA 23059. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on March 4, 2025. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on March 5, 2025, at the same location.

i. Use the DCR project code for all bid and payment related documents. #199-18514-000

ii. The last day for questions is February 25, 2025, COB. Questions are to be submitted on the pre-bid question form included in the project manual or in writing. Email to Andrew North at anorth@schnabel-eng.com. Addendum No. 1 to be issued by 21st of February and will include plan holder's list, meeting minutes and attendees, and answers to any submitted questions.

After the bid due date and time, the only allowable modifications to bids are full withdrawals.

5 Administrative Procedures

a. Bidder shall:

i. Be registered with eVA (CO-7a).

ii. Be a Virginia licensed class A contractor [CO-7a section 4(c)].

iii. Include a bid bond on Virginia state form CO-10.2 with the bid [CO-7 section 5 (a)].

iv. Immediately provide performance and labor bonds on Virginia state forms if awarded the contract (CO-7a section 13).

b. The following can be found in the specifications:

i. Blank Bond Forms.

ii. Instruction to Bidders.

iii. General Conditions.

iv. Pre-bid Question Forms.

c. Bid Modifications (not bids themselves) - may be emailed, prior to the bid due date and time. It is the Contractor's responsibility to deliver clearly identifiable bids and faxed modifications to the correct locations prior to the official receipt time on the due date.

d. At the preconstruction meeting, and whenever changes occur thereafter, contractor shall present to owner & A/E:

i. List of subcontractors and work to be performed by each.

ii. Project timeline.

iii. Schedule of values (CO-12).

iv. Submittal Register (DGS form DGS-30-364).

Labor rates

Bid modifications may be sent via email up to the 2:00 PM deadline (for bids submitted prior to the deadline).

6 Clarifications

a. Questions already received.

b. This meeting is mandatory for those submitting a bid, so please ensure that you have signed the sign-in sheet. Bids will only be accepted from companies represented on the sign-in sheet.

7 Project Site Review

a. Top of slope, bottom of slope after. Walk the project site if you wish

(not mandatory).

Westmoreland Pre-Bid Meeting Agenda_20250218_Clean Version Page 4

b. TBD date for site access.

8 Questions

Are CAD files available?

- CAD files will be provided in Addendum 1.

What is the root cause for the slope failure?

- A specific root cause analysis has not been prepared; however, the geotechnical report included in the contract documents contains information regarding subsurface conditions.

Are waste/spoil areas available onsite?

- No, materials are to be removed and disposed of offsite.

Is there potential to encounter rock when installing the soil nails?

- Rock is not anticipated. Please see geotechnical report for subsurface information.

Is onsite burning allowed?

- DCR will review the potential for onsite burning and potential requirements. Additional information may be provided in Addendum 1.

Walker Sand and Stone was the previous supplier for the VDOT Breakwater project completed last year.

ATTACHMENT 2B

Lists of Meeting Attendees

Westmoreland Pre-Bid Sign in_2025-02-13 Page 1

SIGN-IN SHEET

Meeting Date: February 13, 2025 Time: 10:00 AM

No Name Company Phone Email

1 Jim Gunn Coastal 804-694-7693 jim@coastaldesign.net

2 Tom Jones Aspen 757-788-1644 tomjones@aspen-construction.com

3 Reuben Williams Sequoia 336-482-1041 reuben@seqserv.com

4 BJ Carrier FMC 804-435-6470 fmcutility@gmail.com

5 John Keveren Coastal 615-806-1861 jkeveren@coastaldesign.net

6 Frank Pruitt Finish Line Construction 540-538-6900 f.pruitt@flcva.com

7 Ike Flagg Finish Line Construction 540-371-3500 i.flagg@flcva.com

8 Shane Meehan Coastal Design & Construction 540-223-1950 shane@coastaldesign.net

9 Jessica Ruiz Muller Inc. 571-249-0008 jruiz@mullerec.com

10 Hunter Mason GEI Consultants 973-573-1535 hmason@geiconsultantsinc.com

11 Doug Covington DCR 804-263-3165 doug.covington@dcr.virginia.gov

Andrew North Schnabel 804-649-7035 anorth@schnabel-eng.com mailto:jim@coastaldesign.net mailto:reuben@seqserv.com mailto:fmcutility@gmail.com mailto:jkeveren@coastaldesign.net mailto:f.pruitt@flcva.com mailto:i.flagg@flcva.com mailto:shane@coastaldesign.net mailto:jruiz@mullerec.com mailto:hmason@geiconsultantsinc.com

Westmoreland Pre-Bid Sign in_20250218 Page 1

SIGN-IN SHEET

Meeting Date: February 18, 2025 Time: 2:00 PM

No Name Company Phone Email

1 Mark Hugill Keller 240-461-9697 mjhugill@keller-na.com

2 Martin Woodard Geo Specialties 540-315-0270 martin.woodard@geospecialties.com

3 Mike Close GeoStabilization Int’l 970-697-4137 michael.close@gsi.us

4 Chris Hooton WC Spratt, Inc. 540-373-2002 chooton@wcsprattinc.com

5 Clive Diaz Stratified, Inc. 202-360-1913 estimating@stratified.us

6 Doug Covington DCR 804-263-3165 doug.covington@dcr.virginia.gov

7 Andrew North Schnabel 804-649-7035 anorth@schnabel-eng.com

8 Emily Rudasill Schnabel 804-649-7035 erudasill@schnabel-eng.com

9 Abbie Smith Schnabel 804-649-7035 asmith@schnabel-eng.com

ATTACHMENT 3

Responses to Questions Received Prior to and During the Pre-Bid Meetings

Attachment 3

No. Question Response

1 Are there any estimated budget, acreage, rip rap and earthwork quantities that you may be able to share? No, bidders shall be responsible to prepare their own quantities and take-offs.

The IFB reads: Sealed original bids will be received at the office of Schnabel Engineering, LLC at 9800 JEB Stuart Parkway, Suite 100, Glen Allen, VA 23059. Electronic copies of the bids should also be submitted through eVA. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on March 4, 2025. To confirm, we will need to submit a hard copy of the solicitation to your office and electronic version via eVA?

As included in the contract documents, hard copies of the sealed bids must be received at 9800 JEB Stuart Parkway, Suite 100, Glen Allen, VA 23059 by 2:00 P.M. on March 4, 2025.

3 Is there a plan holders list available? The list of plan holders has been included in Addendum 1, Attachment 1.

4 What is the start date/end date for construction?

See Instructions to Bidders Item number 3 (Time for Completion) as well as the Bid Form included in the Project Manual.

5 What is the estimated value for this project? An estimated value for this project is not available.

6 Are there union requirements for this project? There are no union requirements for this project.

7 I am inquiring to see if there is a cost estimate, or engineer’s estimate for the above project? A cost estimate or engineer's estimate is not available for this project.

Would the Maccaferri MacMat R product be considered an allowable alternate to the specified Tecco G45/2, P33/40N Tecco Spike Plate, and TecMat as outlined in the project requirements?

The proposed alternate is not considered equivalent to the original specified materials.

Drawing C-04 shows two “Post Construction Inclinometers” both with depts of 110ft however, Specification 31 22 97 section 2.4.A states “provide two inclinometers to an estimated depth of 110 feet (INC-1) and 55 feet (INC-2), and section 3.8.B states “Inclinometers shall be installed and formal initial readings agreed on a least 5 days prior to the start of slope excavation activities”. Can you clarify when inclinometers are intended to be installed and to what depths?

For clarification, INC-1 is the top inclinometer located at approximately elevation 150, and shall have a depth of 110 feet. INC-2 is located at the bench below the lower soil nail wall, and shall have a depth of 55 feet (below final grade). These inclinometers are intended to measure the slope post construction, however they should be installed as soon as practicable.

Can you clarify if the upper and lower walls are considered separate, in regards to the requirement of installation of 2 rows of SMPs in Specification 31 22 97 section 2.2.B?

Yes, for the purpose of SMPs, the Upper Wall and Lower Wall are considered separate.

No. Question Response 1 Are CAD files available? CAD files will be available to plan holders via email.

2 What is the root cause for the slope failure?

A specific root cause analysis has not been prepared; however, the geotechnical report included in the contract documents contains information regarding subsurface conditions.

3 Are waste/spoil areas available onsite? No, materials are to be removed and disposed of offsite.

4 Is there potential to encounter rock when installing the soil nails? Rock is not anticipated. Please see geotechnical report for subsurface information.

5 Is onsite burning allowed?

DCR will review the potential for onsite burning and potential requirements. Additional information may be provided in Addendum 2.

Questions Received Prior to Pre-Bid Meeting

Questions Received From Pre-Bid Meeting

Westmoreland State Park Road and Bank Stabilization Addendum 1

Page 1 of 1 22210061.000