Addendum1_S-10700-00011630 Cleaning & Maid Service for Mahonia Hall.docx

RFP S-10700-00011630 ADDENDUM # 1

Cleaning & Maid Service at Mahonia Hall

This Addendum #1 is an integral part of the Request for Proposal (RFP) S-10700-00011630, Cleaning & Maid Service at Mahonia Hall.

This Solicitation Addendum #1 is added as part of the original RFP S-10700-00011630.

DAS State Procurement Services (DAS SPS) has determined that, in the best interest of the State, certain revisions to RFP S-10700-00011630 are necessary.

Pursuant to Section 4.1 of the RFP, DAS SPS has made revisions to certain sections of RFP S-10700-00011630; deletions from previous versions of the RFP are indicated by strikethrough font that are enclosed in brackets [ ]; new language is indicated by bold and underlined font in this addendum, unless otherwise specified.

Proposer must acknowledge receipt of this Addendum #1 by signing below and including the addendum #1 with the Proposal documents. Failure to do so may subject the Proposal to disqualification.

Section 4.10.3 Scored Criteria

Writer acknowledges certain erroneous typographical errors in the criteria language previously posted. Therefore, to make it as simple as possible, Section 4.10.3 through Section 4.10.3.5 has been replaced in its entirety.

RFP language for Section 4.10.3 Scored Criteria through Section 4.10.3.5 of RFP S-10700-00011630 is revised to reflect the following changes.

4.10.3 Scored Criteria – Maximum Points (Total Available Points) 100 Proposal sections listed below will be evaluated and scored based upon Proposer’s response to the requirements of the RFP and whether they meet Agency need.

4.10.3.1 Executive Summary – Section 3.3.1 (20 Points)

To receive the maximum possible points, Proposer must demonstrate in Proposer’s executive summary:

· Does Proposer adequately demonstrate experience providing similar services?

· Does Proposer provide experience working with similar entities or the public sector?

· How well does the Proposer explain company best business practices, keeping their employees up to date and maintaining the use of these best practices while conducting similar cleaning services?

· Does Proposer demonstrate the use of environmentally friendly, green cleaning products whenever possible when conducting similar cleaning services?

Proposal Section 3.3.1 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s executive summary submission that meet the requirements that are specified in this RFP. A maximum total score of twenty (20) points are available for this section.

4.10.3.2 Company Profile (Including Financial Statement & Fiscal Stability) – Section 3.3.2 (20 Points) To receive the maximum possible points, Proposer must demonstrate business stability and background.

· How well does Proposer understand RFP contents and services Agency is seeking?

· How well does Proposer demonstrate ability to meet RFP requirements?

· Does Proposer adequately demonstrate its long-term stability as a service provider?

· Is there reasonable belief that Proposer will remain financially solvent and provide uninterrupted service through the life of the contract?

Proposal Section 3.3.2 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s company profile (including financial statement and fiscal stability) submission that meet the requirements that are specified in this RFP. A maximum total score of twenty (20) points are available for this section.

4.10.3.3 Account Management – Section 3.3.3 (15 Points)

To receive the maximum possible points, Proposer must demonstrate:

· Does the Proposer provide an Operations Manager contact?

· Does the Operations Manager have the proper authorization to resolve Agency service issues?

· Is the Operations Manager clearly described as being available within 48 hours?

Proposal Section 3.3.3 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s account management submission that meet the requirements that are specified in this RFP. A maximum total score of fifteen (15) points are available for this section.

4.10.3.4 Key Persons and Resumes – Section 3.3.4 (25 Points)

To receive the maximum possible points, Proposal must clearly demonstrate:

· Does the Proposer and its Key Person(s) have the experience and qualifications, education, and training to meet the desired outcome for services?

· Does the Proposer and its Key Person(s) attributes align with what the Agency is seeking for cleaning and maid services to the Governor’s residence?

· Does the Proposer clearly demonstrate the roles and responsibilities of each proposed Key Person to provide the services?

· Does the Proposer’s Proposal demonstrate an onboarding or training plan for its employees?

· Does the Proposer’s Proposal provide other attributes of Proposer and its Key Person(s) for additional exemplary details, and how well do those attributes align with Agency service requirements?

Proposal Section 3.3.4 will be evaluated and then a score assigned by each member of the Evaluation Committee. The evaluation and score will be based upon Proposer’s key persons and resumes submission that meet the requirements that are specified in this RFP. A maximum total score of twenty-five (25) points are available for this section.

4.10.3.5 Cost Proposal

Following scoring and ranking of Proposals, based on the qualifications-based criteria referenced above in Section 4.10.2, the sealed Price Proposals from Proposers will be opened and scored as follows:

· Proposer with the lowest Price Proposal will receive 20 points.

· Proposer with the second lowest Price Proposal will receive 10 points.

· Proposer with the third lowest Price Proposal will receive 5 points.

All other Proposers will receive 0 points.

Proposer Name: __________________________________________________________ Authorized Signature: _________________________________________________

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