Addendum#1 for DOT-RFP-23-6181LZ dated 8-10-22.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1000 NW 111 Avenue

Miami, FL 33172

JARED W. PERDUE, P.E.

SECRETARY

August 10, 2022

DOT-RFP-23-6181LZ

ADDENDUM #1

ADDENDUM NO. 1

DATE: August 10, 2022

TO: PROPOSERS

FROM: Leslie Zambrana

Procurement Officer District Six

RE: Project & Proposal No.: DOT-RFP-23-6181LZ FIN No.: 250673-4-32-01 Counties: Miami-Dade & Monroe Work Description: Districtwide Communications Consultant Services for Miscellaneous Projects in

Miami-Dade and Monroe County for The Florida Department of Transportation (FDOT)

I. Revision to Exhibit “A” - Scope of Services

For Position Classification Community Outreach Specialist, the allowable hourly wage rate range has been changed to $78.00 - $83.00.

Revised Exhibit “A” Scope of Services is attached.

I. Below please find the answers to questions received from prospective proposers on this project.

Questions Response

1. Is the project management section limited to

3 pages plus the org chart or 3 pages should include the org chart?

1. The Proposer’s Management Plan is limited to three (3) pages. Organizational Chart is separate.

2. The RFP limits the positions to only 1 or a maximum of two staff members the consultant can propose. For the positions with only 1 staff member, if in the event this person contracts COVID, would this proposed person be allowed to attend the interview presentation virtually?

2. In the event the proposed member has COVID, virtual attendance is acceptable. The Department’s Procurement Office must be notified immediately to prepare for the individual’s virtual attendance.

DOT-RFP-23-6181LZ

ADDENDUM #1

3. Can the project samples be digital, such as a video or link to a website?

3. Work samples must be in PDF format. Example:

Screenshots of a website.

4. When identifying proposed staff, are we allowed to propose more than one person for

Project Manager, Senior Community

Outreach Specialist, Webmaster, Graphic

Designer and AV technician?

4. Please refer to RFP Document Section 22.2 Technical Proposal subsection 4. Identification of Personnel: Proposer shall identify personnel for each job classification identified in Exhibit “A” Scope of Services including: one (1) Project Manager; one (1) Senior Community Outreach Specialist, a maximum of two (2) Community Outreach Specialists; a maximum of two (2) Assistant Community Outreach Specialists; one (1) Graphic Designer; one (1) Webmaster; and one (1) Audio/Visual Technician.

5. You mention on page 2 in scope of services that the Department shall request consultant services on an as-needed basis. Any proposed budget for the consultative services you will be requesting?

5. This contract has tentative budgetary ceiling of $1.5 million. As Exhibit B Method of Compensation states: The total amount of this Contract is expected to be funded by multiple appropriations and the State of Florida’s performance and obligation to pay under this Contract is contingent upon annual appropriation by the Legislature. Task Work Orders and expense budgets will be developed and approved based on the Department’s needs.

6. In reference to this section, you ask for past and present relevant experience. Are you looking for company or candidate experience?

6. Relevant experience should reflect the proposer’s experience as well as team member’s experience.

7. How much of an advanced notice will you provide when requesting consulting services? The reason we are asking, we might need to shift workloads around to accommodate requests since we are a small business and don't have consultants on the bench waiting for work.

Exhibit A:

The Department shall request consultant services on an as-needed basis. There is no guarantee that any or all of the services described in this Agreement.

7. At the Pre-work conference, the PM will assign tasks based on the Department’s needs. Those needs can increase/decrease anytime based on unplanned activities that arise in the project/contract.

The Department cannot commit to a specific advance notice timeframe. Advance notices will vary based on the Department needs.

DOT-RFP-23-6181LZ

ADDENDUM #1

8. You mention a location (page 6 on Exhibit A) for the Project Manager consultant but no mention regarding the other roles. Can the other roles be done remotely?

8.The proposed Project Manager, Senior Community Outreach Specialist and Community Outreach Specialist must be stationed locally to work directly with the Department. All other positions are not required to be stationed locally.

9. Are the Pre-Work Conference and progress meetings billable? (Page 9 under

Communications on Exhibit A)

9. The DEPARTMENT shall conduct a pre-work conference prior to the start of the work and is not billable to the Department. Progress Meetings are billable to the Department.

Revised documents are posted on MFMP VIP. All other documents of the subject project remain unchanged.

Failure to file a Protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0120/Sections/0120.57.html