Addendum to 52.212-1.pdf

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS – COMMERCIAL ITEMS (OCT 2015)

A. Instructions to Quoters.

1. Quotes shall be submitted via email to Contract Specialist Ashley Arensdorf, ashley.i.arensdorf.civ@army.mil and Contracting Officer Bethany Flynn, bethany.l.flynn.civ@army.mil prior to the deadline posted on RFQ. No other government employees shall be included on the quote email. To do so could endanger the impartiality of the evaluations process, and result in the quote being declared non-compliant.

(a) Contractors shall confirm receipt of all quote submittals. Upon receipt of electronic submissions, the Contract Specialist will acknowledge the quotes were received with a confirmation email; however, time is based on actual quote receipt not on confirmation email. It is the responsibility of the quoter to ensure electronic submissions were properly sent and a confirmation email is received.

2. Electronic submissions via email is the only acceptable form of quote submission.

Faxed submissions will not be accepted.

3. The sole point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the quoter may have to the Contract Specialist Ashley Arensdorf ashley.i.arensdorf.civ@army.mil and Contracting Officer Bethany Flynn bethany.l.flynn.civ@army.mil. All questions regarding this solicitation shall be submitted in writing via email no later than the deadline posted on RFQ. Questions received after this time may not receive responses.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures). Quotes will be evaluated using the criteria under FAR Clause 52.212-2 (Evaluation-Commercial Items) with Addendum (below).

2. The Quote. The submission of the documentation specified below will constitute the quoter’s acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement (PWS), and contract type. Non-concurrence with any portion of the terms and conditions, PWS, or contract type must be clearly stated in the submission package.

3. Instructions outlined in the Quote Preparation Instructions below prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes. It is the Government’s intention to award without discussions. Quoters are encouraged to present their best Technical, Past Performance, and prices in their initial quote submission.

4. If a quoter believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist and Contracting Officer in writing with supporting rationale.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain all unsuccessful quotes.

C. Quote Preparation Instructions

Quoters are required to submit a completed solicitation (including acknowledgment of all Amendments). Failure to follow the Quote Preparation Instructions may cause your quote to be deemed non-compliant by the Government.

1. Quotes shall consist of three (3) separate volumes (see content descriptions below). Quote shall be restricted to thirty-five (35) pages including Volume 1, General; Volume 2, Technical Proposal & Past Performance submittal, and Volume 3, Pricing. Volume 3 shall be a separate file from Volume 1 & 2. Failure to adhere to this may result in the quote being deemed non-compliant at the discretion of the government. Volume 3 may be on the provided Excel spreadsheet (preferred) or a PDF.

Quoters shall submit their quote IAW the below.

D. Quote Submission Format and Content

Volume 1: General

The General section shall include all other information to include acknowledgement(s) and signed Amendment(s), Representation & Certifications, Exceptions, and any other information not applicable to Volume 2 or 3. This shall include a completed copy of FAR provision 52.204- 26, Covered Telecommunications Equipment or Services-Representation (Oct 2020). If the answer to 52.204-26 is ‘Does’, a completed copy of FAR provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment must ALSO be included.

Volume 2 Factor 1: Technical

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Quote. Legibility, clarity and coherence are very important. Quoters shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quotation.

(2) The Technical submission will be evaluated against the Technical Factors of this solicitation.

The Government will base its evaluation on the information presented in the Technical submission. Contractors shall detail all of their experience and capabilities.

(3) The Technical submission should be prepared in a format consistent with the PWS and the evaluation criteria set forth in this solicitation. The Technical submission should be sufficiently specific, detailed, and complete to clearly and fully demonstrate understanding of the proposed work and the goals of the PWS.

Factor 2: Past Performance Contractors shall submit recent and relevant information, e.g. contracts and/or subcontract work performed for the same or similar requirement. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation.

Contractors shall include the source of information, e.g. three points of contact, addresses and telephone numbers, type of contract, contract amount, period of performance, and comments on any performance problems encountered and the contractor’s corrective actions.

Contractors with no prior Government contracts or subcontracts may submit similar information for contract and/or other work performance with State and local Governments, private industries, educational institutions and/or past Government service if applicable. The submittal shall include rationale on how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. A minimum of (3) three past performance references are requested. There are three aspects to the past performance evaluation: recency, relevancy (including context of data), and quality (including general trends in contractor performance and source of information).

Volume 3

Factor 3: Price Price shall be evaluated using price analysis techniques in accordance with FAR 13.106-3. Price will not be evaluated for quoters with a technically unacceptable rating. Unless indicated otherwise, all lines shall be quoted for, including all option years. Failure to do so will be cause for the quote to be declared non-compliant without discussions. Pricing shall be provided on the provided Excel spreadsheet (preferred) or on a PDF.

(End of addendum)