ADDENDUM_Roof Replacement RFP_including exhibits_05162025.pdf

KINGSLEY AREA SCHOOLS

402 Fenton Street Kingsley, MI 49649

Superintendent: Joshua T. Rothwell jrothwell@kingsleyschools.org

(231) 263-5261 Ext. 1104

Kingsley Area Schools and the community share the responsibility of educating all students to become productive citizens and lifelong learners.

MAY 16, 2025

ADDENDUM NO. 1 TO

ROOF REPLACEMENT REQUEST FOR PROPOSALS

This Addendum amends the Kingsley Area Schools Roof Replacement Request for Proposals, dated May 9, 2025 (the “RFP”), as follows:

1. The following shall be inserted as Section 2.2.4.3:

Any manufacturers not listed within the drawings and specifications included in Attachment E and/or Exhibit “2” shall be bid as a voluntary alternate and outlined as such on the Proposal Form.

2. The following shall be inserted as Section 2.2.4.4:

Proposers must include the following allowances with their Proposals, consistent with those listed on Sheet A3.2 in Exhibit “2” attached hereto:

2.2.4.4.1: Allowance 1: Proposer to include $122,500.00 allowance to replace existing roof drains with new sump and complete drain assembly based on $3,500.00 per location at 35 locations.

2.2.4.4.2: Allowance 2: Proposer to include $40,000.00 allowance for unforeseen conditions.

Unused portions of allowances shall be returned to the School District as a credit.

3. The Proposal Form included as Attachment C shall be replaced with and superseded by the Amended Proposal Form attached hereto as Exhibit “1”.

4. The drawings and specifications, dated January 6, 2025, consisting of three (3) pages, included within Attachment E of the RFP, are hereby replaced with and superseded by the drawings and specifications, dated May 15, 2025, attached hereto as Exhibit “2”. All other pages provided within Attachment E of the RFP shall remain the same.

The RFP is modified as set forth in this Addendum. The original RFP documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting its Proposal and must acknowledge receipt of this Addendum in its Proposal. The Proposal submittal deadline remains the same and is not changed by this Addendum.

mailto:jrothwell@kingsleyschools.org

Exhibit “1” Amended Proposal Form

This Proposal has been prepared to provide the School District with all the information requested in the RFP.

The undersigned certifies that the RFP has been carefully examined and that the Proposal contained herein meets or exceeds the scope of services as outlined therein, all of which shall be completed within the required Project schedule. The undersigned further certifies that, if it has any objection to the requirements of the RFP, or if it wishes to add to or delete therefrom (including, but not limited to, the proposed contract language), such objections and/or modifications are stated below:

Proposal Amount: $__________________________________ Proposal Amount Breakdown:

• Cost of Labor: $_____________

• Cost of Materials & Equipment: $_____________

• Required Allowances:

o Per Section 2.2.4.4.1: $122,500.00 o Per Section 2.2.4.4.2: $40,000.00

• Other Costs: $_____________

Explanation of Proposal Amount (voluntary but recommended):

Voluntary Alternate(s):___________________________________________________________

Please check one: Proposer [ ___ has / ___ has not] requested, received and reviewed all clarifications and addenda applicable to this RFP.

Signed this ____ day of ______________, 2025.

Firm Name: __________________________________________________________________

Address:________________________________________________________________________________ Phone Number: __________________________ Fax Number: _______________________

Proposer shall provide necessary information including but not limited to the information below. Proposer can attach additional pages as necessary to provide additional information or explanation.

Kingsley Area Schools

REQUEST FOR PROPOSALS FOR

ROOF REPLACEMENT

PROPOSAL DETAILS

I. CONTRACTOR INFORMATION

The following information will be considered by the District for the purpose of determining the Contractor's “responsibility” and present capability to perform the work. The District's determination is not limited to the information below or any other information required by this RFP.

Name of Firm: __________________________________________________ Year Established: ________________________________________________ Address: _______________________________________________________ Telephone Number: ______________________________________________ Facsimile Number: _______________________________________________ Contact Person Email Address: _____________________________________

A. BUSINESS ORGANIZATION

1. Individual Partnership Corporation Other

2. Years firm has provided services: __________________

3. List Principals and officers of the firm:

4. List the various professional and support staff positions and number of personnel in each position in your firm.

Professional Staff Number Support Staff Number

5. Provide a brief history of your firm’s experience with public school improvements, if any.

6. List subcontractors or consultants outside your firm you propose using to provide services not available in your firm.

Number of Times Firm Name City/State Specialty Affiliated With You

1.

2.

3.

4.

7. What is your firm’s present workload?

Number of Projects $ Value

Provide a list of all scheduled projects and unscheduled projects currently being handled by your firm, including an indication of percentage of completion for each project.

8. What is your General Liability Insurance coverage:

a. Total amount of protection provided.

b. Amount of deductible, if any.

c. Name, address, phone #, and contact person of Insurance Company.

d. Are the costs of this coverage included in your Fee Proposal? If not, what is that additional cost?

9. Have you had mediation, litigation, arbitration or a claim filed against or settled with your firm by an educational client, or have you filed or settled the same against an educational client? If yes, explain each in detail.

10. Have you had mediation, litigation, arbitration or a claim filed against or settled with your company by any client outside of the educational market or have you filed the same against any other client? If yes, explain each in detail.

11. Has your firm ever been terminated, for cause or for convenience, prior to completion of a project or has your firm ever terminated a contractor contract, for cause or for convenience, prior to completion of a project? If yes, explain each in detail.

B. APPROACH TO ROOF REPLACEMENT

1. Describe in detail, the process you will follow to commence the work on the Project.

2. List what you consider to be the best project you have worked on (as applicable):

Project Name:

School District:

Contact:

Phone Number:

Total Cost:

Square Footage:

Cost per Square Foot:

# of Change Orders:

Cost of Change Orders:

Date Completed:

Project Architect:

Why do you consider this school to be your firm’s best work?

3. List the top five exceptional educational features of improvements completed by your firm.

4. Describe the method(s) of budget/cost control, quality control, and time schedule adherence you will use for the Project.

5. List the steps in your standard change order procedure, your criteria used to determine whether

Additional Service fees will be charged and for change orders, and your fee schedule for change orders.

6. Describe how your firm stays up-to-date on applicable legal and regulatory requirements applicable to school improvements.

8. Some of the work may occur while school is in session. Describe how your firm will minimize any interruptions to our day-to-day operations.

9. List the five (5) most recent school projects for which your firm has acted as Contractor, including a general description of the project and contact information for your primary contact with the school district (as applicable).

Project #1 Name:

Contact:

Phone Number:

Total Cost:

Square Footage:

Cost per Square Foot:

# of Change Orders:

Cost of Change Orders:

Project #2 Name:

Contact:

Phone Number:

Total Cost:

Square Footage:

Cost per Square Foot:

# of Change Orders:

Cost of Change Orders:

Date Completed:

Project Architect:

Project #3 Name:

School District:

Contact:

Phone Number:

Total Cost:

Square Footage:

Cost per Square Foot:

# of Change Orders:

Cost of Change Orders:

Date Completed:

Project Architect:

Project #4 Name:

School District:

Contact:

Phone Number:

Total Cost:

Square Footage:

Cost per Square Foot:

# of Change Orders:

Cost of Change Orders:

Date Completed:

Project Architect:

Project #5 Name:

School District:

Contact:

Phone Number:

Total Cost:

Square Footage:

Cost per Square Foot:

# of Change Orders:

Cost of Change Orders:

Project Architect:

Exhibit “2” May 15, 2025 Drawings and Specifications

CURRENT REVISION DATE

ISSUES ISSUE DATE

Project Number:

m .e

.p en gi n ee rs st ru ct u ra l en gi n ee rs si te

/c iv il en gi n ee rs

CALL 231 946 1234

10241 E. Cherry Bend Rd.

TRAVERSE CITY MI. 49684

ENV-ARCH.COM

5/15/2025 8:14:30 AM

A0.1

Kingsley Middle School

PRELIMINARY//NOT

FOR

CONSTRUCTION

403 Blair St, Kingsley, MI 49649

24-22

12/05/24

Preliminary 1/6/25

Composite Roof Plan

Roof Details

ARCHITECTURAL

A3.2

A3.3

Revisions 3/4/25

Bid Set Addendum #1 5/15/25

APPROX. EX. GAS LINE

APPROX. EX. GAS LINE

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RD

RDRD RD

RD

RD

RD RD

RDRD

RD

RDRDRD

RDRD

RD

RD

RD

RD

A P P R O

X

E X

E X P

JO

IN

T

A P P R O

X

E X

E X P

JO

IN

T

A P P R O

X

E X

E X P

JO

IN

T

RTU

RTU

RTU

A3.3

SIM.

A3.3

SIM.

A3.3

A3.3

TYP.

A3.3

TYP.

A3.3

SIM.

A3.3

SIM.

A3.3

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A3.3

A3.3

A3.3

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A3.3

SIM.

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SIM.

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A3.3

SIM.

A3.3

A3.3

A3.3

A3.3

A3.3

SLOPED STRUCTURE

SADDLE

ADD

NAILERS

AS REQ.

SADDLE

SADDLE

SADDLE

SADDLE

SADDLE

SADDLE

ROOF TYPE LEGEND

60MIL REINFORCED EPDM ON 1 1/2" RIGID INSULATION FASTENED OVER

EXISTING 4 1/2" RIGID INSULATION AND 2" TECTUM DECKING

±16,328 SF

60MIL REINFORCED EPDM ON 1 1/2" RIGID INSULATION FASTENED OVER

EXISTING 4 1/2" RIGID INSULATION AND 1 1/2" MTL DECK

±46,649 SF

60MIL REINFORCED EPDM ON 1" RIGID INSULATION FASTENED OVER EXISTING

5" RIGID INSULATION AND 3/4" WOOD DECKING

±8,282 SF

ASPHALT SHINGLES OVER ROOFING UNDERLAYMENT OVER EX. PLYWOOD

ROOF SHEATHING, ICE AND WATER SHIELD WHERE REQ. ±2,350 SF

60MIL REINFORCED EPDM ON TAPERED RIGID INSULATION OVER EXISTING 1

1/2" MTL DECK

±1,017 SF

NEW ROOF SADDLE, SLOPE TO ROOF DRAIN

CALL 231 946 1234

10241 E. Cherry Bend Rd.

TRAVERSE CITY MI. 49684

ENV-ARCH.COM

CURRENT REVISION DATE

ISSUES ISSUE DATE

Project Number:

5/15/2025 8:12:42 AM

A3.2

Composite Roof Plan

Kingsley Middle

School

403 Blair St, Kingsley, MI 49649

24-22

PRELIMINARY//NOT

FOR

CONSTRUCTION

09/19/24

1/16" = 1'-0"

Compostie Roof Plan

NOTE:

-VERIFY ALL PENETRATIONS AND EXISTING CONDITIONS, MOST PENETRATIONS ARE INDICATED ON THIS DRAWING, HOWEVER, CONTRACTOR MUST FIELD VERIFY ALL PENETRATIONS AND EXISTING CONDITIONS.

-ALL EXISTING MEMBRANES TO BE REMOVED. EXISTING INSULATION TO REMAIN.

-EXISTING FASCIA/GRAVEL STOP TO BE REMOVED AT AREAS OF NEW WORK.

-SQUARE FOOTAGES AND DIMENSIONS GIVEN ARE APPROXIMATES, CONTRACTOR TO VERIFY.

- PROVIDE BACKER ROD AND SEALANT AS REQUIRED.

-ALL DETAILS SHALL CONFORM WITH INSTALLING CONTRACTORS MANUFACTURER REQUIREMENTS.

-EXISTING ROOF AREAS TO REMAIN SHALL NOT BE COMPROMISED IN ANY FASHION TO IMPACT EXISTING

WARRANTY.

-PENETRATIONS AND SPECIFIC DETAILS SHALL BE PROVIDED TO ARCHITECT DURING SHOP DRAWING

REVIEW.

-RAISE EXISTING CURBS FOR ALL ROOFTOP EQUIP. AND OTHER PENETRATIONS TO MAINTAIN A MIN. OF 8"

CLEAR TO NEW ROOF LEVEL.

-CARLISLE ESP AND FIRESTONE MASTER CONTRACTOS ONLY - NO SUBSTITUTIONS

-CONTRACTOR TO INCLUDE $122,500 ALLOWANCE ADDITION TO REPLACE EXISTING ROOF DRAINS WITH

NEW SUMP AND ROOF DRAINS AT $3,500 PER DRAIN. TOTAL EXISTING DRAINS = 35

-CONTRACTOR TO INCLUDE $40,000 ALLOWANCE FOR UNFORSEEN COINDITIONS.

-UNUSED PORTION OF ALLOWANCES SHALL BE RETURNED TO OWNER AS A CREDIT.

SLOPED STRUCTURE

Preliminary 1/6/25

Revisions 3/4/25

Bid Set Addendum #1 5/15/25

/2

/2

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.F

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" 1

/2

/2

/2

V .I

.F

/4

/2

/2

/2

/2

/2

/2

/4

/4

4" V.I.F.

/2

CALL 231 946 1234

10241 E. Cherry Bend Rd.

TRAVERSE CITY MI. 49684

ENV-ARCH.COM

CURRENT REVISION DATE

ISSUES ISSUE DATE

Project Number:

5/15/2025 8:11:21 AM

A3.3

Roof Details

Kingsley Middle

School

403 Blair St, Kingsley, MI 49649

24-22

PRELIMINARY//NOT

FOR

CONSTRUCTION

12/05/24

3/4" = 1'-0"

Typ. Roof Sump Retrofit

3/4" = 1'-0"

Gym Roof Detail 1

3/4" = 1'-0"

Gym Roof Detail 2

3/4" = 1'-0"

Gym Roof Detail 3

3/4" = 1'-0"

Roof Transition Detail 1

3/4" = 1'-0"

Gym Lower Roof Detail 1

3/4" = 1'-0"

Gym Lower Roof Detail 2

3/4" = 1'-0"

Classroom Roof Detal 1

3/4" = 1'-0"

Classroom Roof Detail 2

3/4" = 1'-0"

Office Roof Transition Detail 1

3/4" = 1'-0"

Office Roof Transition Detail 2

3/4" = 1'-0"

Office Roof Detail

3/4" = 1'-0"

Weight Training Roof Detail 1

3/4" = 1'-0"

North Classroom Roof Detail 1

3/4" = 1'-0"

North Classroom Roof Detail 2

3/4" = 1'-0"

Shingle Roof Detail 1

3/4" = 1'-0"

Shingle Roof Detail 2

3/4" = 1'-0"

Shingle Roof Detail 3

EXISTING 2" TECTUM OR

1 1/2" MTL DECK

NEW REINFORCED EPDM

MEMBRANE ON

1 1/2" RIGID POLYISO

TAPERED INSUL. TO DRAIN,

TYP.

ROOF SUMP,SEE ROOF PLAN

FOR APPOX. LOCATION.

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID POLYISO FASTENED

OVER EXISTING 4 1/2" INSUL. ON 2" TECTUM ROOF DECK

EXISTING WALL

CONSTRUCTION

NEW PRE-FIN. MTL WRAPPED

PRESSURE TREATED

2X BLOCKING

EXISTING STRUCTURE

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID POLYISO FASTENED

OVER EXISTING 4 1/2" RIGID INSUL ON 2" TECTUM ROOF DECK

EXISTING 2X TREATED

BLOCKING

NEW PRE-FIN. MTL WRAPPED

PRESSURE TREATED

2X BLOCKING

EXISTING WALL

CONSTRUCTION

EXISTING 2" TECTUM DECKING

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID POLYISO FASTENED

OVER EXISTING 4 1/2" RIGID INSUL ON 2" TECTUM ROOF DECK

NEW PRE-FIN. MTL WRAPPED

PRESSURE TREATED

2X BLOCKING

EXISTING STRUCTURE

EXISTING 2" TECTUM DECKING

EXISTING WALL

CONSTRUCTION

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER EXISTING

4 1/2" RIGID INSUL

ON 2" TECTUM ROOF DECK

EXISTING STRUCTURE

EXISTING 2" TECTUM DECKING

EXISTING WALL CONSTRUCTION

NEW PRE-FIN. MTL FLASHING

NEW REINFORCED EPDM MEMBRANE ON 6" RIGID

POLYISO FASTENED OVER EXISTING 2"

TECTUM ROOF DECK

EXISTING STRUCTURE

EXISTING 1 1/2" METAL DECKING

MEMBRANE CONT'S. BEHIND WALL FLASHING

NEW 2X PRESSURE TREATED BLOCKING

AS REQUIRED.

NEW PRE-FIN. MTL THRU WALL FLASHING

ON EXISTING MASONRY WALL CONSTRUCTION

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO OVER EXISTING 4 1/2" RIGID INSUL

ON 1 1/2" MTL. DECK

EXISTING STRUCTURE

EXISTING 1 1/2" MTL. DECK

EXISTING WALL CONSTRUCTION

MEMBRANE CONT'S. UP ROOF CANT AND EXISTING

WALL CONSTRUCTION

NEW 2X PRESSURE TREATED BLOCKING

AS REQUIRED.

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER EXISTING 4 1/2" RIGID INSUL.

ON 1 1/2" MTL. DECK

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER EXISTING 4 1/2" RIGID INSUL

ON 1 1/2" MTL. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED

BLOCKING AS REQUIRED.

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

EXISTING STRUCTURE

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER EXISTING 4 1/2" RIGID INSUL

ON 1 1/2" MTL. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED

BLOCKING AS REQUIRED.

EXISTING STRUCTURE

NEW REINFORCED EPDM MEMBRANE ON 6" RIGID

POLYISO FASTENED OVER EXISTING 1 1/2"

MTL. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED

BLOCKING AS REQUIRED.

EXISTING STRUCTURE

NEW REINFORCED EPDM MEMBRANE CONT'S.

OVER TREATED BLOCKING.

LAP OVER MEMBRANE

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER EXISTING

4 1/2" RIGID INSUL ON 1 1/2" MTL. DECK

EXISTING STRUCTURE

EXISTING 1 1/2" MTL. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED BLOCKING

AS REQUIRED.

NEW PRE-FIN. MTL FASCIA /DRIP EDGE

ROOF MEMBRANE CONT'S BEHIND.

(MATCH EXISTING FINISH)

NEW REINFORCED EPDM MEMBRANE ON 1 1/2"

RIGID POLYISO FASTENED OVER

EXISTING 4 1/2" RIGID INSUL ON

1 1/2" MTL. DECK

NEW REINFORCED EPDM MEMBRANE ON

1 1/2" RIGID POLYISO FASTENED OVER

EXISTING 4 1/2" RIGID INSUL ON 1 1/2"

MTL. DECK

EXISTING STRUCTURE

EXISTING 1 1/2" MTL. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED BLOCKING

AS REQUIRED.

NEW REINFORCED EPDM MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER EXISTING 4 1/2" RIGID INSUL

ON 1 1/2" MTL. DECK. TAPERED TOWARD DRAIN

EXISTING STRUCTURE

EXISTING 1 1/2" MTL. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED BLOCKING

AS REQUIRED.

NEW REINFORCED EPDM MEMBRANE ON 1" RIGID

POLYISO FASTENE OVER EXISTING 5" RIGID INSUL

ON 3/4" WD. DECK

EXISTING STRUCTURE

EXISTING 3/4" WD. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED

BLOCKING AS REQUIRED.

NEW PRE-FIN. MTL FASCIA /

DRIP EDGE

(MATCH EXISTING FINISH)

NEW REINFORCED EPDM MEMBRANE ON 1" RIGID

POLYISO FASTENED OVER EXISTING 5" RIGID INSUL

ON 3/4" WD. DECK

EXISTING STRUCTURE

EXISTING 3/4" WD. DECK

EXISTING WALL CONSTRUCTION

NEW 2X PRESSURE TREATED

BLOCKING AS REQUIRED.

NEW ASPHALT SHINGLE ROOFING OVER ROOFING

UNDERLAYMENT ON EXISTING 5/8" SHEATHING

EXISTING ROOF TRUSS

EXISTING WALL CONSTRUCTION

EXISTING 5/8" ROOF SHEATHING

ICE AND WATER SHIELD CONT'S.

4'-0" FROM EDGE OF ROOF

NEW ASPHALT SHINGLE ROOFING OVER ROOFING

UNDERLAYMENT ON EXISTING 5/8" SHEATHING

EXISTING ROOF TRUSS

EXISTING MECH LOUVER

EXISTING 5/8" ROOF SHEATHING

ICE AND WATER SHIELD CONT'S.

4'-0" FROM EDGE OF ROOF

NEW ASPHALT SHINGLE ROOFING OVER ROOFING

UNDERLAYMENT ON EXISTING 5/8" SHEATHING

EXISTING ROOF TRUSS

EXISTING 5/8" ROOF SHEATHING

ROOFING UNDERLAYMENT CONT'S UP WALL

BEHIND REGLET AND THRU-WALL FLASHING

EXISTING WALL CONSTRUCTION

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

NEW PRE-FIN. MTL FASCIA / DRIP EDGE

(MATCH EXISTING FINISH)

NEW PRE-FIN. MTL FASCIA /

DRIP EDGE

(MATCH EXISTING FINISH)

3/4" = 1'-0"

Expansion Joint Detail

NEW REINFORCED EPDM

MEMBRANE ON 1 1/2" RIGID

POLYISO FASTENED OVER

EXISTING 4 1/2" RIGID INSUL ON

1 1/2" MTL. DECK

EXISTING ROOF DECKING

NEW 2X PRESSURE TREATED

BLOCKING AS REQUIRED.

BALCO ROOF EXPANSION

JOINT BRBA ROOF TO ROOF BELLOW

BLACK EPDM COVER W/ CLOSED CELL FOAM

ALUMINUM FLANGES

NOTE: AREAS SHOWN IN GRAY

REPRESENT EXISTING CONSTRUCTION.

MEMBRANE CONT'S. BEHIND WALL FLASHING

EMERGENCY OVERFLOW DRAIN

MEMBRANE FLASHING

Preliminary 1/6/25

NEW 2X PRESSURE TREATED BLOCKING AS

REQUIRED.

NEW 2X PRESSURE TREATED BLOCKING AS

REQUIRED.

NEW 2X PRESSURE TREATED BLOCKING AS

REQUIRED.

Revisions 3/4/25

Bid Set Addendum #1 5/15/25