Addendum Q&A.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman

Coral Gables

Steven Hudson

Vice Chairman

Fort Lauderdale

Preston Farrior

Tampa

Joshua Kellam

Palm Beach Gardens

Gary Lester

Oxford

Albert Maury

Coral Gables

Sonya Rood

St. Augustine

Office of the

Executive Director

Roger A. Young

Executive Director

Charles “Rett” Boyd

Assistant Executive Director

George Warthen

Chief Conservation Officer

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street

Tallahassee, Florida

32399-1600

Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800-955-8770 (V)

MyFWC.com

DATE: APRIL 10, 2026

ADDENDUM NO.: 1

BID NO.: FWC 25/26-68

BID TITLE: CREW WILLOW MULCHING

UPDATE: QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 25/26-68, “CREW Willow – Mulching ”.

All responses to the subject solicitation must be received no later than 2:30

PM (ET) on Friday, April 17, 2026.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Xavier Wilson

FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

In relation to the Machinery to be used, Will the awarded Vendor be allowed to use a JD

275G with a Fecon Mulcher head, as opposed to using a Prinoth Raptor 500 w/ M700

Forestry Mulcher?

ANSWER #1

Other equipment will be accepted as long as it meets the requirements included in the

Scope of Work under Section 3 (Equipment Specifications).

QUESTION #2

Once the Bid is awarded, will the Vendor be granted a 15%-25% Scheduling Buffer in lieu of mitigating circumstances?

ANSWER #2

No, mulching of the contracted total acreage for Fiscal Year 25/26 shall begin no sooner than April 27, 2026 and shall be completed no later than June 10, 2026. The awarded contractor should mobilize the necessary equipment to complete the contracted project acreage within that time frame (see Force Majeure language in the “TERM” clause if an extension is warranted).

QUESTION #3

Is there a contingency plan if we were to receive an increase of untimely/unexpected rainfall in the proposed area, preventing the awarded Vendor from moving forward?

ANSWER #3

No, mulching of the contracted total acreage for Fiscal Year 25/26 shall begin no sooner than April 27, 2026 and shall be completed no later than June 10, 2026 (see Force Majeure language in the “TERM” clause if an extension is warranted)

QUESTION #4

Considering all References are submitted within the proper time frame, and now the

Project Manager has to contact the list of References, will there be some type of notification given to at least inform the List of References that an attempt should be expected from the State within a certain time frame?

FWC SOLICITATION ADDENDUM 3

ANSWER #4

References for the low-bid contractor will be contacted by the Contract Manager prior to the Anticipated Date of Intended Award (Tuesday, April 21). Please let your references know they are likely to be contacted on April 20 (Monday).

QUESTION #5

In relation to the Set Budget Amount, it was mentioned that the Proposed Contract is a one (1) year contract with an additional year #2 and a subsequent possible year #3. The

$300,000.00 Budget that is set, is that to cover each year, including the initial year (#1) or is that a reflection of the entire project for the three(3) year period?

ANSWER #5

The budget for all three fiscal years is $300,000 ($100,000 per FY)

QUESTION #6

If the Project Manager should or elects to only service/mulch 1/3 of the entire

"ACRES PROJECT" and all service area work is determined by the quoted dollar amount, will the Awarded Vendor be paid 50% of expected Revenue after successfully completing 50% (halfway portion) of the said number of Acres?

ANSWER #6

The awarded vendor will be paid for the total acreages mulched and approved by the

FWC Contract Manager per the Scope of Work (Section 8)

QUESTION #7

Previous contractor used swamp mats to complete project because of how soft the ground was. Any psi over the 1.0 will sink. A pontoon excavator/ amphibious excavator or excavator with Mats can provide this Buoyancy in muck. Are we able to bring in an amphibious excavator?

ANSWER #7

Yes as long as the equipment used meets the requirements included in the Scope of Work under Section 3 (Equipment Specifications).

QUESTION #8

Can this be done with excavators and flotation mats?

ANSWER #8

Yes as long as the equipment used also meets the requirements included in the Scope of

Work under Section 3 (Equipment Specifications).

FWC SOLICITATION ADDENDUM 4

END ADDENDUM