Addendum One .pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-258-25

FOR: Campus Wide Roof Replacement Western State Hospital Cabinet for Health and Family Services Hopkinsville, Kentucky

DATE: June 11, 2025

RFB-785-2500000695

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-258-25 For: Campus Wide Roof Replacement Western State Hospital Cabinet for Health and Family Services

Susan Ward, Statewide Procurement Analyst II Division of Engineering and Contract Administration

PATRICK D. MURPHY CO., INC. ARCHITECTS

4606 Illinois Avenue • Louisville, Kentucky 40213-1923 • (502) 454-5632

Member - American Institute of Architects

ADDENDUM NO. 1 June 10, 2025

RE: Request for Bid No. RFB-258-25

Campus-Wide Roof Replacement

Western State Hospital

From: Patrick D. Murphy Co., Inc. Architects

4606 Illinois Avenue

Louisville, KY 40213

To: Prospective Bidders

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THE INVITATION TO BID.

Note: Acknowledgement of this Addendum shall be made on the “Bid Document”

CHANGES TO PROJECT MANUAL

1. Special Conditions, Article 12 Special Project Site Security or Access Requirements, add paragraph 12.6 Negative Tuberculosis skin test results are required to work on-site.

CHANGES TO SPECIFICATIONS

1. N/A

CHANGES TO DRAWINGS

1. Omit Sheet SP and replace with attached Addendum #1 Sheet SP.

GENERAL ITEMS

1. N/A

END OF ADDENDUM NO. 1

PRE-BID MEETING FOR: DATE:

SIGN IN SHEET

PATRICK D. MURPHY, INC. ARCHITECTS

Phone # E-Mail AddressCompany Name Contact Person

WSH: Campus Wide Roof Replacements 06/04/2025

Jean-Paul Grivas PDM Architects 502-494-5965 jpgrivas@pdmarchitects.com

Dwayne Brown DECA 270-210-0253 Dwayne.Brown@ky.gov

John Shramm CHFS 502-229-3497 john.shramm@ky.gov

Susan Ward DECA 502-226-0335 susan.ward@ky.gov

Justin Spillman Kalkreuth Roofing & Sheet Metal 859-231-7663 jspillman@krsm.net

Eddie McGarrah Barrier Roofs 606-383-2844 eddie@barrierroofs.com

Evangeline Ezirim Building Consultant/ Galt Construction 847-744-9323 info@morrah.work

GENERAL SITE PLAN NOTES:

1. SITE UTILIZATION PLAN: SHOW TEMPORARY FACILITIES, TEMPORARY UTILITY LINES & CONNECTIONS, STAGING AREAS, CONSTRUCTION SITE

ENTRANCES, VEHICLE CIRCULATION, & PARKING AREAS FOR CONSTRUCTION PERSONNEL..

2. PLASTIC FENCING: PLASTIC CONSTRUCTION FENCING CONSTRUCTED OF HIGH-DENSITY EXTRUDED AND STRETCHED POLYETHYLENE FABRIC WITH 2-INCH MAXIMUM OPENING IN PATTERN & WEIGHING A MINIMUM OF 0.4 LB/FT.; REMAINING FLEXIBLE FROM MINUS 60 TO PLUS 200 DEG F;

INERT TO MOST CHEMICALS AND ACIDS; MINIMUM TENSILE YIELD STRENGTH OF 2000 PSI & ULTIMATE TENSILE STRENGTH OF 2680 PSI;

SECURED WITH PLASTIC BANDS OR GALVANIZED-STEEL OR STAINLESS-STEEL WIRE TIES & SUPPORTED BY TUBULAR OR T-SHAPE GALVANIZED-STEEL POSTS SPACED NOT MORE THAN 96 INCHES APART. FENCING IS TO BE 48" HIGH, HIGH VISIBILITY ORANGE (NON-FADING).

3. STORAGE & FABRICATION SHEDS: PROVIDE SHEDS SIZED, FURNISHED, & EQUIPPED TO ACCOMMODATE MATERIALS & EQUIPMENT FOR

CONSTRUCTION OPERATIONS. STORE COMBUSTIBLE MATERIALS APART FROM BUILDING.

4. TREE & PLANT PROTECTION: INSTALL TEMPORARY FENCING LOCATED AS INDICATED OR OUTSIDE THE DRIP LINE OF TREES TO PROTECT VEGETATION FROM DAMAGE FROM CONSTRUCTION OPERATIONS. PROTECT TREE ROOT SYSTEMS FROM DAMAGE, FLOODING, AND EROSION

5. PROPOSED CONTRACTOR STORAGE AREA, STAGING AREA, CONTRACT LIMITS & PARKING AREA LOCATION SHALL BE DISCUSSED @ THE

PRE-BID CONFERENCE.

GENERAL NOTES:

1. 1. VERIFICATION OF EXISTING CONDITIONS

1.1 - Dimensions indicated on drawings, which have a direct relationship with the existing construction, must be verified in the field prior to the construction, fabrication or installation of any related work. Such dimensions and elevations include, but are not limited to, building dimensions, parapet heights and thickness, etc. If field verifications of dimensions at existing construction differ from that indicated on the drawing, the contractor should document the actual conditions and submit to the architect. If necessary a field directives (Change Order) will be issued to clarify requirements of the work.

2. 2. VERIFICATION OF EXISTING ROOF CONSTRUCTION

2.1 - Existing roof construction including type of deck, wood nailer, underlayment, & shingles is indicated of the drawings for the convenience of the contractor. This information is not warranted as to accuracy or completeness. The contractor is responsible for verification prior to bid of existing roof construction relative to its impact on demolition and disposal operations.

No allowance will be made for failure of the contractor to obtain such existing conditions information prior to bidding except as indicated below.

3. Clean & prepare existing roof substrate and as required for new roof installation.

4. Downspout hubs: once cleaned, contractor shall test all to verify water flow. Submit in writing notice that all downspout hubs have been inspected and tested and are functioning properly. Notify owner in writing of all that are clogged and/or if the water flow is very slow.

5. Maintain watertight roof condition at all times, before and during roof construction.

* NO Phased construction allowed. Remove only the amount of roofing that can be made water tight in the same day or before the onset of inclement weather.

6. In the event of any discrepancies and/or errors found in the drawings or if problems are encountered during construction that would cause hardships on the contractor, the contractor shall be required to notify the architect before proceeding with the work.

7. All areas requiring patching, it shall be done in a manner to match adjacent surfaces and finishes.

8. Contractor shall be responsible for closing, patching and repairing of all holes, openings, damage to all surfaces, e.g., masonry walls, wood decks, resulting during construction by Contractor and/or Subcontractor.

9. Contractor shall be responsible for maintaining security of the work place, setup areas, storage areas, parking areas, equipment, tools, etc.

10. Care shall be taken to protect all utilities and equipment to remain.

11. Contractor shall give all necessary notices and obtain all permits.

12. Provide continuous wind cleats (22 gauge min.) @ all eave fascia (24 gauge min.) and rake flashing (24 gague min.) with exposed face of greater than 4-inches. Install all sheet metal items according to SMACNA latest recommendations.

13. Any damage to existing asphalt, paved surfaces, concrete, etc., resulting from new construction shall be replaced by like materials at Contractors' expense.

14. Contractor shall repair after construction is complete, at the contractor expense, all damage to the grounds in the area of work and/or setup and restore to original condition. Ground shall be leveled, install new grass seed (type matching surrounding grass), straw over seeded areas and watered on a daily basis till the new grass is three (3") inches tall.

15. Dump trucks &/ or dumpsters used for debris removal shall be the responsibility of Contractor. Verify locations of each with Owner.

Dump trucks &/ or dumpsters shall be covered to prevent debris from blowing out.

16. All roofing construction shall comply with manufacturers latest standards for warranty specified and NRCA guidelines (latest edition).

17. Run magnet over the ground after work on a daily basis and again at completion of project.

18. Remove all existing fasteners/anchors from roof substrate prior to installing new roof system.

19. During the construction of this project, the Contractor shall not allow their workers to harass building employees, staff, security, residents, visitors, etc., with catcalling, whistles, yelling, etc. No boom boxes or radios allowed. Workers to wear shirts at all times. No vulgar language spoken or printed on shirts. No staring/looking/peeping in building windows.

20. No tobacco, alcohol, drugs, firearms, etc., shall be allowed on this project.

21. Contractor is responsible for their own tools, materials, equipment, vehicles, etc., from loss, theft, damage, etc. Lock all tools up, lock all vehicles, and secure dump trucks, etc., at end of each day.

22. Contractor shall be responsible for cleaning building(s), walks, grounds, etc. of all black marks, gravel, paper, sealant debris, etc., after project is complete.

23. If contractor and/or subcontractor employees are required to enter the building with work related activity, they must put on clean shoes.

The contractor is responsible to clean all tracks, dirt, marks on floor, walls, ceilings, ladders, etc.

24. Parking for Contractor employees is limited. Verify with Owner exact location. This will be covered in more detail at the Pre-Construction Conference.

25. Contractor shall provide canvas tarps full height against the wall, where hand derricks, chutes, and/or hoists is setup for the protection of the building wall from damage, black marks, sealant, adhesive spilling, etc. No plastic tarps shall be used.

26. Where setup areas along building have windows, the tarps shall be hung between windows so as not to block the use of the windows by building tenants.

27. Remove debris from roof via the use of trash chutes and/ or cranes with trash trays. No debris, materials, equipment, etc., is allowed to be thrown from the roof.

28. Contractors' job foreman shall remain on the job each day, all day during construction.

29. Temporary Fire Protection: Install and maintain temporary fire-protection facilities of types needed to protect against reasonably predictable and controllable fire losses. Comply with NFPA 241; manage fire-prevention program.

30. Develop and supervise an overall fire-prevention and -protection program for personnel at Project site. Review needs with local fire department and establish procedures to be followed. Instruct personnel in methods and procedures. Post warnings and information.

31. Downspouts to be secured to walls with hangers or straps at a minimum of two locations with one every 10 feet & at every direction change.

32. Splash pans are to be located at all down spout outlets. Metal splash pans only at roof surfaces. Concrete splash pans only at grade.

33. All antenna disconnect requirements to be coordinated with the owner 72 hours prior to the the work. Refer to roof plans & notes for specific guidance.

LEGEND

1. REPLACEMENT AREA

2. SET-UP AREAS

COMBINED LEGEND - FOR ALL DRAWINGS

N.I.C. = NOT IN CONTRACT

RP = ROOF PENETRATION

PV = PLUMBING VENT

MOD. = MODIFIED

SYS. = SYSTEM

MEMB. = MEMBRANE

MCF = METAL COUNTER FLASHING

INSUL = INSULATION

DS = DOWN SPOUT

MTL = METAL

AFR = ABOVE FINISHED ROOF

RH = ROOF HATCH

N.T.S. = NOT TO SCALE

VS = VENT STACK

EF = EXHAUST FAN

PP = PITCH POCKET

TYP = TYPICAL

SIM. = SIMILAR

ACM = ASBESTOS CONTAINING MATERIAL

REQ'D = REQUIRED

LWCF = LIGHTWEIGHT CONCRETE FILL

JT = JOINT

V.I.F. = VERIFY IN ROOF

N

RTA DATE

DECA LOG #

A&E FILE NO.

CHECKED BY

DRAWN BY

DRAWING DATE

DRAWING INFORMATION

DRAWING NO.

AS BUILT DATE

PHASE

DATEDESCRIPTION OF REVISIONS

REVISION HISTORY OF THIS DRAWING

DATEDESCRIPTION OF REVISIONS

FRANKFORT, KENTUCKY

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

FINANCE AND ADMINISTRATION CABINET

COMMONWEALTH OF KENTUCKY

PATRICK D. MURPHY CO., INC.

ARCHITECTS

P.O. BOX 20835

LOUISVILLE, KENTUCKY 40250

ACCOUNT NO.

WESTERN STATE HOSPITAL24-731-21

02-26-2025

03-11-2025

RBSII

JPG

R.T.A.

729-CBYH-WS84-00

SP

SITE PLANS & GENERAL NOTES

CHFS - WSH - CAMPUS-WIDE ROOF REPLACEMENT

2400 RUSSELLVILLE RD., HOPKINSVILLE, KY 42240

NOT TO SCALE

OVERALL SITE PLAN1

BLDG. # 33BLDG. # 31

BLDG. # 20

BLDG. # 48

BLDG. # 78

NOT TO SCALE

BLDG. 20 - SITE PLAN2

NOT TO SCALE

BLDG. 31 & 33 - SITE PLAN3 NOT TO SCALE

BLDG. 48 - SITE PLAN4

NOT TO SCALE

BLDG. 78 - SITE PLAN5

BLDG. # 33

BLDG. # 31

CHECK-IN

LOCATION

DUMPSTER

LOCATION

(BLDG 48)

MATERIAL

STORAGE

(BLDG. 48)

DUMPSTER,

MAT. &

EQUIP.

STORAGE

STAGING

AREA

MATERIAL

& EQUIP.

STORAGE

STAGING

STAGING

STAGING

STAGING

STAGING

NOTE:

STORM DRAINS &

UNDERGROUND PIPING

IN THIS COURTYARD

STAGING & STORAGE AREAS NOTED 06/10/25

AutoCAD SHX Text