Addendum One .pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-145-25

FOR: Re-Ad of RFB-189-23

New Nature Center Big Bone Lick State Park Department of Parks Union, Kentucky

DATE: December 9, 2024

RFB-785-2500000309

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-145-25 For: Re-Ad of RFB-189-23

New Nature Center Big Bone Lick State Park Department of Parks Union, Kentucky

Susan Ward, Statewide Procurement Analyst II Division of Engineering and Contract Administration

P a g e

T000-LASTNAME-

INT

Project: Addendum No.: 001

Date:

Owner: Project Number:

Contract for:

The original specifications and drawings dated October 29, 2024 for the project noted above are amended as noted in this Addendum Number 001. Receipt of this addendum and any subsequent addenda must be acknowledged on the final bid documents. This addendum consists of nine (9) item(s) and two (2) attachment(s).

P a g e

Attachments:

By:

Parks, Big Bone Lick State Park Nature Center

670-CBRE-BB09-00

Project No. 2209-285

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Contents

Article Title

‘1 Special Conditions Supplement

‘2 The Project

‘3 Project Contacts

‘4 Times for Completion

‘5 Liquidated Damages

‘6 Temporary Facilities and Controls

‘7 Special Inspections and Testing

‘8 Allowances

‘9 Unit Prices

‘10 Schedule of Additive Alternates

‘11 Additional Project Completion or Close-out Requirements

‘12 Special Project Site Security or Access Required

‘13 Special Delegated Design Requirements

‘14 Other Special Conditions of Contract

Articles

‘1 Special Conditions:

These Special Conditions are provided as a supplement to the General Conditions in the Specifications.

Special Conditions will also supersede General Conditions where changes are necessary to coordinate with specific project requirements.

‘2 The Project:

These specifications and drawings accompanying them describe the work to be performed and materials to be furnished for the:

Parks, New Discovery Center

Big Bone Lick State Park

3380 Beaver Road

Union, KY 41091

670 CAFR BB 0900

BID PACKAGE #1-Construction of a new building at the same location of an existing Park Building to be demolished by others. The proposed structure will provide two classrooms, an exhibit space, a humidity-controlled archives room and workroom, and ancillary spaces supporting the building’s mission. The area of the proposed structure is 6,600 square feet.

Project No. 2209-285

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Site work includes site grading.

Exhibit Displays within the exhibit area will be completed under a separate contract.

BID PACKAGE #2-Constuction of a force main to convey sewage from the new building to the park’s sewage treatment plant.

The contractor will be required to submit Applications for Payment for each Bid Package.

‘3 Project Contacts:

In the roles defined by the General Conditions as “Architect” and as used throughout the Contract Documents as the Architect of the work being constructed, the following firm and its sub-consultants are working under separate contract with the Owner to provide the services under this role:

Architect: Company Name: Hafer, PSC Principal-In-Charge: David Wills Project Manager: David Wills

Mechanical Engineers: Company Name: Hafer, PSC Principal-In-Charge: Ron Steinhart Project Manager: Jess Park

Electrical Engineers: Company Name: Hafer, PSC Principal-In-Charge: Matt Brockman Project Manager: Jason Craig

Civil Engineers:

Structural Engineers: Company Name: Ted Lolley Associates

Principal-In-Charge: Ted Lolley

In the roles defined by the General Conditions as “Owner” and as used throughout the Contract Documents as the Owner of the work being constructed, is the Commonwealth of Kentucky, acting through the Finance and Administration Cabinet, Department for Facilities Management and Support Services, Division of Engineering and Contract Administration. The Owner is solely represented by the following:

Owner: Finance and Administration Cabinet Facilities and Support Services Division of Engineering and Contract Administration

Executive Director Jennifer Linton Associate Director Scott Baker Project Manager: Joseph Sandman

In the role defined by General Conditions, “Agency or Using Agency”, is a state government entity which utilizes the work being constructed. This agency is a client of the Owner and advises the Owner on matters related to the project. This Using Agency does not possess the legal authority of Owner:

Using Agency: Kentucky Department of Parks

Project No. 2209-285

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Project Manager: Chris Seals

In the roles defined by the General Conditions as “Commissioning Authority” and as used throughout the Contract Documents as the Commissioning Agent of the work being constructed, the following firm is working under separate contract with the Owner to provide the services under this role:

Commissioning Authority:

Not Applicable

In the roles defined by the General Conditions as “Special Inspector” and as used throughout the Contract Documents as the firm performing Special Inspections as required by the Kentucky Building Code for the work being constructed, the following firm is working under separate contract with the Owner to provide the services under this role:

Special Inspector:

To Be Determined

‘4 Times of Completion:

Subject to the conditions of Article ’16 – “Delays and Extension of Time” of the General Conditions, the work to be performed under this Contract shall be completed as follows:

Substantial Completion Three Hundred (300) Calendar Days from date of Executed Contract for Construction. Article ’19.4 of the General Conditions set forth specific requirements of the Commonwealth of Kentucky that are necessary to be fulfilled by the Contractor to be determined to have accomplished Substantial Completion by this date. Refer to Article ’11 of these Special Conditions for additional requirements of this specific project required to accomplish Substantial Completion.

Completion: Thirty (30) Calendar Days beyond Substantial Completion. Article ’19.5 of the General Conditions set forth specific requirements of the Commonwealth of Kentucky that are necessary to be fulfilled by the Contractor to be determined to have accomplished Final Completion by this date. Refer to Article ’11 of these Special Conditions for additional requirements of this specific project required to accomplish Final Completion.

As indicated in Article ‘4 of the General Conditions, “Construction Schedule”, the following limitations of work times are set forth herein that are to be accounted for by the Contractor in scheduling and sequencing of the work:

Work Restrictions and “Black-Out” Dates:

Project Phasing (Separate start and completion dates):

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Limitations on daily work times:

Typical construction hours, 7:00 AM – 4:00 PM, Monday through Friday. Work to be completed outside of these hours shall be scheduled with the Owner.

Work being Performed by the Owner or by Others:

Fit out, Exhibit Displays.

Products ordered by the Owner in Advance/ Anticipated Delivery Dates:

Construction Contract Time required for Commissioning:

Construction Contract Time required for Testing and Balancing:

Two (2) days.

‘5 Liquidated Damages / Damages from Untimely Performance:

In accordance with Article ’19.7 of the General Conditions, the Contractor shall pay the Owner the following identified amount for each calendar day of unexcused delay in achieving Substantial Completion and Final Completion beyond the date set for below for each:

Substantial Completion Liquidated Damages are $443.00 / calendar day for each day beyond the established Date of Substantial Completion until the Actual Date of Substantial Completion is achieved. (See Article ’19.4 of the General Conditions and Article ’11 of these Special Conditions for requirements for Substantial Completion).

Completion Liquidated Damages are $214.00/ calendar day for each day beyond the established Date of Final Completion until the Actual Date of Final Completion is achieved. (See Article ’19.5 of the General Conditions and Article ’11 of these Special Conditions for requirements for Final Completion).

‘6 Contractor Provided Temporary Facilities and Controls:

Construction Office/Trailer, of sufficient size to accommodate 10 for progress meetings, General Contractors office requirements and miscellaneous storage.

Staging / Parking:

To be located at the existing parking lot, and as directed by Perryville Battlefield Park personnel.

Temporary Fencing and Signage:

At the Contractor’s option. Extent and location to be approved by Park Administration.

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Portable Toilet Facilities:

Provide portable toilet facilities for Men and Women.

Provide hand washing facilities.

Provide drinking water.

Utilities: Coordinate with owner for hook-up of existing

Water: Connect to Owner’s existing service at no charge.

Electric: Connect to Owner’s existing service at no charge.

Gas: Not Available.

‘7 Special Inspections and Testing:

Article ’12 of the General Conditions and the technical specifications of the Contract Documents define and establish the requirements and provisions for Inspection of the Work, Special Inspections performed by others working under separate contract with the Owner and testing to be provided by the Contractor.

Structural Special Inspections and Testing:

Concrete Properties

Site Special Inspections and Testing:

Soil Compaction

Owner Provided Special Inspections and Testing:

Suspended Acoustical Ceilings

All other testing required by the Contract Documents are Contractor Provided Testing.

‘8 Allowances included in the Contract Amount:

HVAC Controls Allowance, $$64,950.00

‘9 Unit Prices established by the Form of Proposal:

‘10 Schedule of Additive Alternates:

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‘11 Additional Project Completion or Project Close-Out Required:

Article ’19.4 of the General Conditions “Substantial Completion” defines the specific MANDATORY requirements to be accomplished or provided to achieve Substantial Completion of the Project.

Article ’19.5 of the General Conditions “Final Completion” defines the specific MANDATORY requirements to be accomplished or provided to achieve Final Completion of the Project.

‘12 Special Project Site Security or Access Requirements:

Note requirement for remote parking of construction personnel vehicles.

‘13 Special Delegated Design Requirements:

Glue lam trusses.

Glue lam columns, beams and decking.

‘14 Other Special Conditions of Contract:

All Warranties shall be governed by the laws of the Commonwealth of Kentucky.

Weather Related Delays

i. The Project Completion date shall be established with the understanding that no extension of time will be granted for weather related delays that are within the average number of rain days within a particular month. The average number of rain days shall be established by referencing the records of the National Oceanic and Atmospheric Administration (NOAA) and as defined herein.

ii. Attachments:

a. NOAA Weather Chart “Weather Delays.”

END OF SPECIAL CONDITIONS

WEATHER DELAYS

1.01 EXTENSIONS OF CONTRACT TIME

If the basis exists for an extension of time in accordance with Paragraph 4, Times of Completion of the Special Conditions, an extension of time on the basis of weather may be granted only for the number of Weather Delay Days in excess of the number of days listed as the Standard Baseline for that month.

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1.02 STANDARD BASELINE FOR AVERAGE CLIMATIC RANGE

A. The Owner has reviewed weather data available from the National Oceanic and Atmospheric

Administration (NOAA) and determined a Standard Baseline of average climatic range for the

State of Kentucky.

B. Standard Baseline is defined as the normal number of calendar days for each month during which construction activity exposed to weather conditions is expected to be prevented and suspended by cause of adverse weather. Suspension of construction activity for the number of days each month as listed in the Standard Baseline is included in the Work and is not eligible for extension of Contract Time.

C. Standard Baseline is as follows:

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

12 11 8 7 7 6 7 5 4 5 6 11

1.03 ADVERSE WEATHER and WEATHER DELAY DAYS

A. Adverse Weather is defined as the occurrence of one or more of the following conditions within a twenty-four (24) hour day that prevents construction activity exposed to weather conditions or access to the site:

1. Precipitation (rain, snow, or ice) in excess of one-tenth inch (0.10") liquid measure;

2. Temperatures that do not rise above that required for the day's construction activity, if such temperature requirement is specified or accepted as standard industry practice;

and/or,

3. Sustained wind in excess of twenty-five (25) m.p.h.

B. Adverse Weather may include, if appropriate, "dry-out” or "mud" days:

1. Resulting from precipitation days that occur beyond the standard baseline;

2. Only if there is a hindrance to site access or sitework and Contractor has taken all reasonable accommodations to avoid such hindrance; and,

3. At a rate no greater than one (1) make-up day for each day or consecutive days of precipitation beyond the standard baseline that total one (1) inch or more, liquid measure, unless specifically recommended otherwise by the Designer.

C. A Weather Delay Day may be counted if adverse weather prevents work on the project for fifty percent (50%) or more of the contractor’s scheduled work day and critical path construction activities were included in the day's schedule, including a weekend day or holiday if Contractor has scheduled construction activity that day.

D. Contractor shall take into account that certain construction activities are more affected by adverse weather and seasonal conditions than other activities, and that “dry-out” or “mud” days are not eligible to be counted as a Weather Delay Day until the standard baseline is exceeded.

New Nature Center

Big Bone Lick State Park

670 CAFR BB 0900

Hence, Contractor should allow for an appropriate number of additional days associated with the Standard Baseline days in which such applicable construction activities are expected to be prevented and suspended.

1.04 DOCUMENTATION and SUBMITTALS

A. Submit daily jobsite work logs showing which and to what extent critical path construction activities have been affected by weather on a monthly basis.

B. Submit actual weather data to support claim for time extension obtained from nearest NOAA weather station or other independently verified source approved by Designer at beginning of project.

C. Use Standard Baseline data provided in this Section when documenting actual delays due to weather in excess of the average climatic range.

D. Organize claim and documentation to facilitate evaluation on a basis of calendar month periods, and submit in accordance with the procedures for Claims.

END OF SECTION

110000 - 8/8

DECA AIDS FOR ADVERTISEMENT (Design Team to fill out form for RTA Submittal)

DECA PROJECT NAME & ACCOUNT:

Parks, Big Bone Lick State Park Nature Center

3380 Beaver Road

Union, KY 41091

670-CBRE-BB09-00

DESCRIPTION/NARRATIVE (one or two paragraphs):

BID PACKAGE #1-Construction of a new building at the same location of an existing Park Building to be demolished by others. The proposed structure will provide two classrooms, an exhibit space, a humidity-controlled archives room and workroom, and ancillary spaces supporting the building’s mission. The area of the proposed structure is 6,600 square feet.

Site work includes construction of an asphalt cul-de-sac, and site grading.

Exhibit Displays within the exhibit area will be completed under a separate contract.

BID PACKAGE #2-Constuction of a force main to convey sewage from the new building to the park’s sewage treatment plant.

The contractor will be required to submit Applications for Payment for each Bid Package.

LIST OF ADD ALTERNATES:

None

LIST OF ALLOWANCES:

HVAC Controls Allowance: $64,950.00

UNIT PRICES (limit unit prices and review with DECA PM prior to RTAs):

None

SUBCONTRACTORS:

BRANCH OF WORK

Concrete Finishers

Masons

Carpenters

Glazers

Painters

Roofers

Heating, Ventilating and Air Conditioning

Plumbers

Electricians

DECA AIDS FOR ADVERTISEMENT (Design Team to fill out form for RTA Submittal)

Operating Engineers

Paving Subcontractors

MATERIAL LIST

MATERIAL AND/OR EQUIPMENT

Concrete Masonry

Stone Masonry

Composite Board and Batten Siding

Asphalt Shingles

Carpet Tiles

Builders Hardware

Suspended Acoustical Panel Ceilings

Heating and Cooling Equipment

HVAC Controls

Lighting Control Devices