Addendum NO. 3 - Pages 1-4.pdf

Office of State Procurement State of Louisiana

Division of Administration

JEFF LANDRY

GOVERNOR

TAYLOR F. BARRAS

COMMISSIONER OF ADMINISTRATION

1201 N. Third Street D Suite 2-160 D Baton Rouge, Louisiana 70802-5243 D (225) 342-8010

An Equal Opportunity Employer

July 7, 2025

ADDENDUM NO. 03

Your reference is directed to RFx Number 3000024743 for the Invitation to Bid for an Agency Term Contract for the Department of Transportation and Development (DOTD) to provide Hazardous and Non Hazardous Waste Disposal Services across the State, which is currently scheduled to open at 10:00 A.M.

CDT on July 15, 2025.

Following are the Vendors’ Written Inquiries received by the inquiry deadline date of June 6, 2025 and the State’s Responses:

Vendor’s Inquiry #1: Who is the current vendor / incumbent?

State’s Response #1: The current Contractor is Sems Inc.

Vendor’s Inquiry #2: Can we have the current contract copy?

State’s Response #2: The current contract 4400024827 information can be accessed from LAeCat at the following link: LA eCat.

Vendor’s Inquiry #3: Is prevailing wage included in this contract.

State’s Response #3: No.

Vendor’s Inquiry #4: What is the Annual spent / last 3 invoices?

State’s Response #4: The estimated annual spend is $282,563.

Vendor’s Inquiry #5: What is the budgetary number for the waste removal and disposal service in 2024?

State’s Response #5: See State’s Response #4.

Vendor’s Inquiry #6: Are liquidated damages applicable to this bid? If yes, please specify the details?

State’s Response #6: No.

Vendor’s Inquiry #7: Confirm if given waste is packaged or you want us to pack the waste.

State’s Response #7: Refer to Attachment B – Scope of Work, page 1, DOTD Hazardous and Non Hazardous Waste Services, paragraph 1, “the Contractor shall furnish, at the request of the Louisiana Department of Transportation and Development (DOTD), all personnel, materials, services, equipment, and packaging, required to safely and effectively remove and dispose of hazardous and non-hazardous materials as designated by the U.S. Environmental Protection Agency (EPA) and the U.S. Department of Transportation in compliance with all local, state, federal, environmental, health and safety regulations and laws, including but not limited to packaging, labeling, transporting, manifesting, placarding and disposal.”

Vendor’s Inquiry #8: Please confirm the method of disposing off current waste.

State’s Response #8: Refer to Attachment B – Scope of Work, page 1, DOTD Hazardous and Non Hazardous Waste Services. Disposal of hazardous waste shall be in accordance with “U.S. Environmental Protection Agency (EPA) and the U.S. Department of Transportation (U. S. DOT) in compliance with all Local, State, Federal, environmental, health and safety regulations and laws, including but not limited to packaging, labeling, transporting, manifesting, placarding and disposal.”

Vendor’s Inquiry #9: Do you have any past analytical data you can share?

State’s Response #9: No.

Vendor’s Inquiry #10: Can you provide a Safety Data Sheet (SDS).

State’s Response #10: Because services under the contract may include DOTD maintenance units;

DOTD’s Material Lab, Ferry Yard and potentially any State right-of-way, we cannot provide every potential SDS for material that will need to be disposed of under the contract. However, copies of the SDSs for all materials to which the Contractor’s employees will be handling will be provided to the Contractor at the time at which the disposal request is submitted.

Vendor’s Inquiry #11: What is the source of the waste.

State’s Response #11: Services under the contract include hazardous and non-hazardous material from DOTD Headquarters and DOTD Districts throughout the State, including waste produced from DOTD maintenance units; DOTD’s Material Lab, Ferry Yard and potentially any State right-of-way.

Vendor’s Inquiry #12: How is the waste currently packaged.

State’s Response #12: Waste could be stored in various containers and locations. Containers can range in size from 5 gallon plastic buckets to 55 and 85 gallon drums. There are also sites, including Ferries and rest areas, with bulk containers that require a vacuum truck. Packaging for waste streams that do not require a vacuum truck will be packaged or require packaging in containerized buckets or drums. Creosote timbers, fluorescent light bulbs, light ballasts, transformers, contaminated soil and road salt will be or will need to be packaged in compliance with appropriate regulations. Creosote timbers shall be live loaded on-site by the Contractor. The Contractor is to provide personnel and packaging for on-site live load services, as needed.

Vendor’s Inquiry #13: Do you have a preference for treatment or disposal method.

State’s Response #13: See State’s Response to Vendor’s Inquiry #7.

Vendor’s Inquiry #14: Has the material been mixed with other materials.

State’s Response #14: Material is unknown at this time, but will be identified upon need.

Vendor’s Inquiry #15: Is this a pure substance, mixture, or waste from a process.

State’s Response #15: Typical service locations are DOTD maintenance units; DOTD’s Material Lab, Ferry Yard and could potentially include any State right-of-way. DOTD requires the flexibility to include any potential material that might require disposal under the contract. When a work order is created, DOTD will include estimated quantities, storage, location, and material identification if known.

Vendor’s Inquiry #16: As per the bid doc it states-Certain waste streams may require the use of a vacuum truck(s) for removal and transportation purposes. Please confirm what would be % of solids & liquids for sludge and solids waste.

State’s Response #16: Typical service locations are DOTD maintenance units; DOTD’s Material Lab, Ferry Yard and potentially could include any State right-of-way. DOTD requires the flexibility to include any potential material that might require disposal under the contract. All work orders will describe the storage method at the time the work order is submitted. Waste could be stored in various containers and location.

Vendor’s Inquiry #17: Does the scope of work involve confined spaces o areas or is it easily accessible.

State’s Response #17: Most disposals are easily accessible. However, because services under the contract can include DOTD maintenance units, DOTD’s Material Lab, Ferry Yard and potentially any State right-of-way, DOTD cannot exclude the possibility of disposal involving a confined space.

Vendor’s Inquiry #18: Certain waste streams may require the use of a vacuum truck(s)-What is the size of the tank ( Dimensions)?

State’s Response #18: Waste streams that often require this type of pick-up are typically bulk materials such as contaminated fuels, cationic (petroleum based material), oil/water/diesel fuel mixtures, as well as miscellaneous non-regulated liquids, sludge, and solids. Each location requiring this type of removal is unique in tank and/or container type and size. When a work order is created, DOTD will include estimated quantities, storage, location and material identification to the Contractor at the time the request is submitted.

Vendor’s Inquiry #19: Florescent light bulbs are crushed or crushed. If uncrushed, please confirm the size. Is it 4foot 8foot etc. How is it stored?

State’s Response #19: Florescent bulbs are typically uncrushed and range in size. For disposal purposes, they are placed in tube containers that are provided by the Contractor.

Vendor’s Inquiry #20: Class 9 Materials- Can you provide the exact name and description of each Class 9 material? Is the material in solid, liquid, or gaseous form.

State’s Response #20: Batteries have been the most common disposal in the past. Typical service locations are DOTD maintenance units; DOTD’s Material Lab, Ferry Yard and potentially could include any State right-of-way. The size, contents and classification of hazardous material found on DOTD’s right-of-way are unknown, therefore, we cannot provide this information at this time.

All else remains as on original bid.

THIS ADDENDUM IS HEREBY OFFICIALLY MADE A PART OF THE REFERENCED

SOLICITATION.

ACKNOWLEDGEMENT: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail, by hand delivery or courier to: Office of State Procurement, 1201 N. 3rd Street, Claiborne Building - Ste. 2-160, Baton Rouge, LA 70802, or by fax to: (225) 342-9756. The State reserves the right to request a completed Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.

Addendum Acknowledged/No changes:

For: ________________________ By: __________________________

REVISION: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail, by hand or courier to: Office of State Procurement, 1201 N. 3rd Street, Claiborne Building - Ste. 2-160, Baton Rouge, LA 70802, and indicate the RFx number and the bid opening date and time on the outside of the envelope for proper identification, or by fax to: (225) 342-9756. Electronic transmissions other than by fax are not being accepted at this time

Revisions received after bid opening shall not be considered and you shall be held to your original bid.

Revision:

For: ________________________ By: __________________________

By: Kim Mulder Office of State Procurement Telephone No. 225-342-6808 Email: kim.mulder@la.gov