ADDENDUM NO. 2 DOA 26-7.pdf

DOA 26-7 Addendum No. 2

JULY 8, 2026

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

PALM BEACH COUNTY DEPARTMENT OF AIRPORTS

PROJECT NAME: Airport Environmental Compliance Consultant Services

PROJECT NUMBER: DOA 26-7

DESCRIPTION: Request for Proposals (Qualifications Based Selection Process)

ADDENDUM NUMBER 2

Date of Issue: July 8, 2026

This addendum modifies or interprets the proposal documents by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the

Contract Documents. Proposers, upon receiving addenda, shall insert same into the Proposal

Documents.

It is required that Addendum Number 2 be signed in the Acknowledgement of Receipt below and attached to the Proposal and become part of the Proposal.

Acknowledgement of Receipt of Proposer

ADDENDUM NO. 2

This addendum includes the following:

1. Questions

Question: Section II, Item 7 (page 3) Training: What type of training is to be expected?

Response: Examples of training may include but are not limited to wildlife, stormwater management, handling hazardous material, etc.

Question: Section II, Item 2 (page 3) Assessments: Conduct what kind of delineations?

Response: Wetland delineations.

Question: How will the task orders be awarded to the three selected firms?

Response: Tasks will be assigned based on availability and qualifications.

Question: There are four “Impact Areas” (air, water, waste & wildlife) followed by subtasks

1–8. Do we have to propose on one or more “Impact Areas”, or can we propose on the subtasks? Please clarify.

Response: The DOA will evaluate the proposals based on what is submitted. We will ensure all areas are covered by the three firms selected.

Question: Is there a budget for this new contract? If so, could you disclose the amount?

Response: Annual total value of all contracts issued under this RFP is estimated to be

$500,000, however, no work is guaranteed.

Question: Does the Department of Airports foresee major projects for the near future for this contract?

Response: Potentially.

Question: Could the slides presented in the pre-bid meeting on 7/1/2026 be shared?

Response: Yes, they are attached to this addendum.

Question: Could you share the list of the pre-bid attendees?

Response: Yes, it is attached to this addendum.

Question: Section III, Criteria for Shortlisting and Final Selection of Firms, Item F

(Subcontracting) states that "A team of subconsultants should not be presented in the

Proposal due to the unknown specific scope of work to be assigned through each CSA.

Subconsultants will be identified during CSA development."

However, the RFP also requires submission of SBD Schedules 1 and 2 and references anticipated SBE utilization. Please clarify whether proposers should identify and include specific subconsultants in their proposal and associated forms, or if proposers should submit the required SBD forms without naming subconsultants and only identify anticipated disciplines/service categories that may be subcontracted during future CSA development.

Response: The proposers should submit the required DBE/SBE forms without naming subconsultants and only identify anticipated disciplines/service categories that may be subcontracted during future CSA development.

Question: Is there an exact list of CCNA certifications required for this RFP evaluation?

Response: No. Please see Florida Statute and Palm Beach County website referenced in the RFP for CCNA requirements.

Question: Although this is a new contract, were these services covered previously under another contract?

Response: The DOA has been using the Civil, Planning, and Facilities contracts as needed with the subconsultants.

Question: How many contracts will be awarded for this RFP?

Response: Three will be awarded.

Question: The RFP says that you do not have to fit every area of the scope, how does that play into the evaluation of proposals if you don’t submit for all areas?

Response: The DOA will evaluate the proposals based on what is submitted. We will ensure all areas are covered by the three firms selected.

Question: What is the timeline for final selection?

Response: It depends on the selection committee’s schedule.

Question: Is it okay to have the CCNA certification application submitted by the time the proposal is submitted, or does it need to be approved prior to submittal?

Response: That is acceptable.

This Addendum includes the following attachments:

Pre-Proposal Conference meeting minutes, PowerPoint, participant list

END OF ADDENDUM NO. 2

Copyright [insert date set by system] by [CH2M HILL Entity] • Company Confidential

Palm Beach County Department of Airports

Planning & Development Division

DOA 26-7 Environmental Compliance Consultant Services

Pre-Proposal Conference Sign-In

Note: Virtual and in-person attendants must use QR code to sign in.

July 1, 2026 at 10:30 am

Planning & Development Division

Request for Proposals

DOA 26-7

Airport Environmental Compliance

Consultant Services at Palm Beach International Airport, North Palm Beach County

General Aviation Airport, Palm Beach County Park Airport & Palm

Beach County Glades Airport

Agenda

Introductions

Brief Overview of Services Desired

DBE/SBE Participation and Federal Requirements

CCNA Certification Requirements

Contents of Submittal

Selection Process and Submittal Date

Questions

Palm Beach County Department of Airports

The Palm Beach County Department of Airports operates and maintains the following airports:

• Palm Beach International Airport (PBI)

• North Palm Beach County General Aviation Airport (F45)

• Palm Beach County Park Airport (LNA)

• Palm Beach County Glades Airport (PHK)

Policy is established by the Board of County Commissioners

Operates as an enterprise fund, no ad valorem tax support

Operations are funded by user fees to airlines, businesses and passengers

Construction is funded by grants, Passenger Facility Charges, revenue bonds, and airport revenues

Department of Airports

North Palm Beach County

General Aviation Airport (F45)

Palm Beach County

Glades Airport (PHK) Palm Beach County

Park Airport (LNA)

Palm Beach International Airport (PBI)

Location of Airports Within Our System

Key

Palm Beach County

Glades

North Palm Beach

County GA

Palm Beach

International

Park

Scope of Services

The Consultant will provide professional services to DOA for each Consultant Services Agreement (CSA) assigned under the continuing contract. The anticipated work may include, but is not limited to:

Audits/Inspections

Assessments

Testing

Permitting

Planning, Remediation

Design

Reporting

Training

Extension-to-staff

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

AND SMALL BUSINESS ENTERPRISE (SBE)

PROPOSAL REQUIREMENTS

DBE and SBE Participation

DBE Subcontracting: DBE Goal of 0%

SBE Subcontracting: SBE Goal of 15%

Required Forms:

Attachment E - OSBD Schedules

OSBD Schedule 1

OSBD Schedule 2

Attachment F – Required Federal Certifications

F-1 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier

Participation

F-2 Certification Regarding Lobbying

Attachment G - Certifications and DBE Forms

Exhibit 1 – Restrictions on Lobbying Certifications

Exhibit 2 - SAM (System for Award Management)

Exhibit 3 – Federal Tax Liability and Recent Felony Convictions Disclosure

Exhibit 4 – DBE Schedules

Schedule 6(A), Respondent & Subcontractor’s Information

Exhibit 5 – Trade Restrictions Certification

The work assigned under the contract to be awarded under this RFP will be funded with federal, state and/or local funds. A Disadvantaged Business Enterprise participation goal (“DBE Goal”) will be set for each CSA assigned under the Continuing Contract that is eligible for federal or state funding.

By submitting a proposal under this RFP, Consultant certifies, represents, and warrants that it will comply with the

Requirements included in Attachment H - Sample Contract and that it must be familiar with the detailed federal requirements described in this RFP.

Additional questions regarding the DBE/SBE requirements for this specific proposal should be submitted in writing to the Department in accordance with the Request For Proposal.

Additional general information regarding DBE/SBE certification may be obtained by contacting:

Anthony Gregory, Compliance Manager agregory@pbia.org (561) 471 – 7421

CONSULTANT’S COMPETITIVE NEGOTIATIONS ACT

(CCNA) CERTIFICATION

Consultant’s Competitive Negotiations Act (CCNA) Certification

Firms must be Consultant’s Competitive Negotiations Act (CCNA) certified prior to submission of qualifications, if required by Florida Statute

“Firm” means any individual, firm, partnership, corporation, association or other legal entity permitted by law to practice architecture, landscape architecture, engineering or land surveying and mapping in the State.

For information on CCNA certification contact:

Holly B. Knight, P.E.

Palm Beach County Engineering/Roadway Production Division

Telephone (561) 684 – 4150

CONTENTS FOR SUBMITTAL

Proposal Contents – Section VI (D)

1) Letter of Interest/Program Approach/Executive Summary (5 page maximum).

2) Proposal Certification Form (Attachment B).

3) Organizational Chart and Description of Personnel – Illustrate the program approach covered in Section 1, showing the function and duties of team members, including a brief description of key personnel and their assigned roles, as well as their past experience with similar projects. (5 page maximum).

4) Provide current Standard Form 330 to include those personnel within the prime consultant firm who have similar experience. (Length, as required)

5) Five (5) verifiable references for work of a similar nature completed in the last ten (10) years. This can be accomplished in the Standard Form 330

6) Consultant Responsibility Form (Attachment C)

Proposal Contents – Section VI (D) - Continued

7) Conflict of Interest Disclosure Form for each member of the team

(Attachment D)

8) Completed OSBD Schedule 1 and Schedule 2 (Attachment E)

9) Required Federal Certifications (Attachment F)

10) DBE Schedule 6A (Attachment G)

11) Other information that may be appropriate

SELECTION PROCESS AND SUBMITTAL DATE

Selection Process/Criteria

Each proposal will be evaluated based on the criteria contained in Palm

Beach County PPM CW-O-048 and summarized below:

➢Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the technical requirements of the project, including the following areas of consideration:

Professional qualifications of proposed project team to perform the work

Demonstrated knowledge of design criteria for similar projects

Demonstrated past performance of the firms and project team in completing similar projects

Selection Process/Criteria (continued)

➢ Approach to the project, understanding of the project, and quality of submittal/ presentation, including meeting time/budget requirements, including the following areas of consideration:

Demonstrated understanding of the project and County’s goals and objectives

Demonstrated innovation in project approach

Demonstrated ideas for cost-effectiveness

Quality and clarity of proposal and/or presentation

Demonstrated ability to meet time and budget constraints

➢ Volume of previous work awarded by the County over the past four years

Proposers should utilize information relative to Fiscal Year 2026 (FY26) as the current year. A “Consultant Fees Considered” summary is provided on the County’s

Engineering – Roadway Production website dated February 3, 2026. It is incumbent for the firm to add the value of any additional fees through the fiscal year that may not be reflected in the document.

Engineering and Public Works - Roadway Production Roadway Publications (pbcgov.org) https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the requirements of the project.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed project team to perform subject work; Demonstrated knowledge of design criteria for similar projects;

Demonstrated past performance of the firm and project team in completing similar projects.

35 50

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach; Demonstrated ideas for cost-effectiveness; Quality and clarity of presentation/written response to the public announcement; Demonstrated ability to meet schedule requirements.

35 20

3. Volume of previous work awarded or funded by the County over the past 4 years (The firm with the most work receives the lowest score)

10 10

Selection Process/Preliminary Timeline

Following submittals on July 22, 2026 packages will be reviewed by members of the Shortlist Committee

Shortlist Committee will tentatively convene in July 2026 to “shortlist” a minimum of two more firms than the number to be selected.

Shortlisted firms will receive notification that they have been selected for an interview, consisting of a presentation followed by Q & A

The CCNA A/E Selection Committee will tentatively convene in July 2026 to hear presentations/Q&A and to make final ranking/selection

Most qualified firm(s) will be chosen and submitted to Board of County

Commissioners for final approval

Submittal Date

Submittals are due at the Department of Airports on or before:

Tuesday, July 22, 2026

3:00 pm (local time)

Submit one (1) original six (6) bound copies and one (1) electronic copy in

Portable Document Format (PDF) on a flash drive.

Direct all questions and comments, in writing, to:

rfi@pbia.org

Last day for questions/clarifications is Monday, July 13, 2026 at 3:00 pm

All information related to this Request, as well as all forms to be included in the submittal, can be found on Palm Beach County’s

Self Service Vendor website at:

https://pbcvssp.pbc.gov/vssprd/Advantage4

NOTE: All amendments and/or addenda to this Request for

Proposals will also be posted on this website. It is incumbent upon the interested individuals or firms to ensure they have all of the current information by visiting this website prior to the submittal date.

Important Information

Questions?

DOA 26-7 Pre-proposal Mtg. Minutes (07/01/2026) Page 1 of 2

Pre-proposal Meeting Minutes in Black Italics

DOA 26-7 Airport Environmental Compliance Consultant Services

July 1, 2025 at 10:30 AM Department of Airports Administration Building (Bldg 846)

Palm Beach International Airport (PBI) North Palm Beach County General Aviation Airport (F45)

Palm Beach County Park Airport (LNA) & Palm Beach County Glades Airport (PHK) Main Conference Room

AGENDA

Introductions

The meeting started at 10:30 AM.

The Department of Airports (DOA) started introductions. DOA Staff included:

• Lauren Scott, Deputy Director of Planning and Development

• Brittany Summerlot, Director of Planning

• Anthony Gregory, Compliance Manager

• George Santos, Sr. Project Manager

See attached sign-in sheet for non-DOA attendees.

Services Desired

High-level summary of Palm Beach County Department of Airports was provided with PowerPoint presentation.

Professional services to DOA for each Consultant Services Agreement (CSA) assigned under the continuing contract may include:

• Audits/Inspections

• Assessments

DOA 26-7 Pre-proposal Mtg. Minutes (07/01/2026) Page 2 of 2

• Testing

• Permitting

• Planning, Remediation Design

• Reporting

• Training

• Extension-to-staff

DBE/SBE Participation and Federal Requirements

Review of DBE/SBE Goals, Office of Small Business Development (OSBD) required schedules, required Federal certifications with corresponding forms, and DBE certification and forms were reviewed with the PowerPoint presentation.

CCNA Certification Requirements

Firms must be CCNA certified prior to the submission of qualifications, if required by Florida Statute.

Contents of Submittal

Review of proposal contents sections.

Selection Process

The three selection criteria and scoring for the short-list and final selection committee were reviewed.

• Shortlist Committee Meeting – tentatively planned for July/August 2026

• Selection Committee Meeting – tentatively planned for August 2026 Submittal Date

• Submittals are due Tuesday, July 22, 2026, at 3pm

• Last day for questions is Monday, July 13, 2026, at 3pm

Id Start time Completion time Your name Name of Firm Attendance Email Address Phone Number

1 7/1/2026 10:26 7/1/2026 10:27 Trent Snyder CECOS Environmental Virtual Ts@cecosenvironmental.com 954-571-0290

2 7/1/2026 10:28 7/1/2026 10:28 Carolyn Foster RES Virtual Cfoster@res.us 772-538-4070

3 7/1/2026 10:28 7/1/2026 10:29 Daphne Gurri Gurrimatute In-Person daphneg@gurrimatute.com 7862364069

4 7/1/2026 10:28 7/1/2026 10:29 Wendy Cyriacks CECOS, Inc Virtual wc@cecosenvironmental.com 954-571-0290

5 7/1/2026 10:29 7/1/2026 10:29 Doug Skurski ESA In-Person dskurski@esassoc.com 4076907528

6 7/1/2026 10:29 7/1/2026 10:29 Cody Parham Garver In-Person ctparham@garverusa.com 6786176958

7 7/1/2026 10:28 7/1/2026 10:29 Michael Arnold ESA In-Person Marnold@esassoc.com 4073121294

8 7/1/2026 10:29 7/1/2026 10:29 Kyle Henry EXP In-Person kyle.henry@exp.com 5613299263

9 7/1/2026 10:29 7/1/2026 10:29 Martha Carvallo RS&H In-Person martha.carvallo@rsandh.com 8132639232

10 7/1/2026 10:29 7/1/2026 10:29 Melissa Caruso NOVA Engineering and EnvironmentalIn-Person Mcaruso@usanova.com 412-715-1870

11 7/1/2026 10:29 7/1/2026 10:30 David Castañeda EXP In-Person david.castaneda@exp.com 9543287284

12 7/1/2026 10:29 7/1/2026 10:30 Nathan Parish Michael Baker In-Person Nathan.parish@mbakerintl.com 8134666025

13 7/1/2026 10:29 7/1/2026 10:30 Helena Mendez EXP US SERVICES INC In-Person helena.mendez@exp.com 7865611304

14 7/1/2026 10:29 7/1/2026 10:30 Jose G. Matute Gurrimatute In-Person jmatute@gurrimatute.com 7862363244

15 7/1/2026 10:29 7/1/2026 10:30 Marcos Souza EXP U.S. Services Inc. In-Person marcos.souza@exp.com 9549998292

16 7/1/2026 10:29 7/1/2026 10:30 Hilary Maull, PE AVCON, INC In-Person hmaull@avconinc.com 4075991122

17 7/1/2026 10:29 7/1/2026 10:30 Jim Halley HDR In-Person Jim.halley@hdrinc.com 954-439-8048

18 7/1/2026 10:29 7/1/2026 10:30 Brian Russell Michael Baker International In-Person brussell@mbakerintl.com 9044127104

19 7/1/2026 10:29 7/1/2026 10:30 Matthew Simon HMMH Virtual msimon@hmmh.com 339-240-2771

20 7/1/2026 10:29 7/1/2026 10:30 Samantha Burns Earthology LLC In-Person Samantha.burns@earthology.info 5617670669

21 7/1/2026 10:29 7/1/2026 10:30 Reinaldo Diaz South Florida Engineering and Consulting LLCIn-Person rdiaz@sfec.us (561) 707-2897

22 7/1/2026 10:29 7/1/2026 10:30 Mitch Guirard Geosyntec Consultants In-Person Mitchell.Guirard@geosyntec.com 561-886-3209

23 7/1/2026 10:29 7/1/2026 10:30 Courtney Arena HDR In-Person courtney.arena@hdrinc.com 9546499450

24 7/1/2026 10:29 7/1/2026 10:30 Miriam De Santiago Partner Engineering and Science, Inc.In-Person mdesantiago@partneresi.com 561-437-8016

25 7/1/2026 10:30 7/1/2026 10:31 Kathryn Eisnor RES Florida Consulting LLC Virtual Keisnor@res.us 954-464-4564

26 7/1/2026 10:29 7/1/2026 10:31 Patrick Mitchell EcoLytix environment labs In-Person Info@ecolytixlabs.com 3104872302

27 7/1/2026 10:41 7/1/2026 10:41 George Santos Palm Beach County Department of Airports In-Person gsantos@pbia.org 561-681-5121

28 7/1/2026 10:41 7/1/2026 10:41 Gladys sera Sera engineered In-Person Gladys@seraengineered.com 5612834614

29 7/1/2026 10:41 7/1/2026 10:41 Nash Thummadi Apex Companies, LLC In-Person nash.thummadi@apexcos.com 9546812091

30 7/1/2026 10:41 7/1/2026 10:42 Jennifer Wallens Dudek Virtual Jwallens@dudek.com 772-563-8462

31 7/1/2026 10:41 7/1/2026 10:42 Erik Neugaard ECS In-Person eneugaard@ecslimited.com 786-815-9563

32 7/1/2026 11:24 7/1/2026 11:25 Kari Cardiel Gurri Matute PA Virtual kcardiel@gurrimatute.com 3056610069

DOA 26-7 Environmental Compliance Consultant Services - Pre-Proposal Meeting - Participant List