Addendum_No._1_-_Arch-Eng_S._Sem._MS_25260017RFQu-JAM.pdf
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- Solicitation number
- 25260017RFQu-JAM
- Issued by
- Seminole County, Florida
About this file
This is Addendum No. 1 to a Request for Qualifications (RFQu) issued by the School Board of Seminole County, Florida, for architectural/engineering services related to the South Seminole Middle School New Dining & Renovation Project. The addendum, posted on December 17, 2025, clarifies submittal requirements and answers vendor questions regarding the original RFQu #25260017RFQu-JAM. RFQu proposals are due on Monday, January 5, 2026, at 3:00 P.M. EST and must be submitted through the VendorLink portal. The project scope includes interior renovations to buildings 3 and 4, remodeling of building 8 to improve circulation between locker areas and the gymnasium, and replacement of buildings 1 and 7 with a new dining facility and office spaces. Site visits for shortlisted firms will be scheduled after the selection process is completed, and oral presentations for selected firms are anticipated on February 18, 2026, with award recommendations posted on February 20, 2026. The tentative project schedule includes the architect design phase from May 2026 through February 2027, with construction anticipated to begin in April 2027 and be completed in phases by December 2027.
The addendum addresses five key questions regarding financial stability documentation, audited financial statement requirements, reference form reuse, site visit scheduling, and project terminology definitions. Regarding financial stability, the School Board will accept either preferred documentation or substitute documentation such as CPA-prepared financial statements, reviewed tax returns, statements of cash flow, profit and loss statements, and balance sheets; audited financial statements are not required at this time but may be requested during the selection and contract negotiation process. Vendors are permitted to reuse recently submitted reference forms from previous proposals if no information has changed. A "Refresh" is defined as cosmetic improvements including paint, flooring, casework, ceiling, lighting, and doors, while a "Remodel" involves structural modifications such as wall modifications, ceiling height changes, openings, and changes in use. The purchasing contact for inquiries is John Mahramus, Sr. Procurement Agent, at mahramjz@scps.k12.fl.us. Vendors must acknowledge receipt of this addendum and return the acknowledgment form with their proposal.
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RFQu #25260017RFQu-JAM Addendum No. 1
REQUEST FOR QUALIFICATION (RFQu) – ADDENDUM No. 1
ADDENDUM No. 1 POSTING DATE: PURCHASING CONTACT: John Mahramus, Sr. Procurement Agent Posting Date: Wednesday, December 17, 2025 Email: mahramjz@scps.k12.fl.us
SOLICITATION TITLE & NUMBER:
Arch-Eng South Seminole MS New Dining & Renovation Project #25260017RFQu-JAM
RFQu PROPOSAL DUE DATE & TIME:
Monday, January 5, 2026, 3:00 P.M. EST
NOTE: RFQu PROPOSALS AND/OR QUESTIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Request for Qualification (RFQu) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original RFQu proposal deadline shall remain as noted above.
This addendum is being issued to address questions to the original solicitation document. The following items are updated to reflect the answers to questions/corrections/clarifications/revisions/notifications to the RFQu and are hereby incorporated into the bid documents, RFQu #25260017RFQu-JAM. This addendum shall be completed by the Vendor and returned along with the proposal
Questions/corrections/clarifications/revisions/notifications:
1. Question: …. regarding submittal requirements for Financial Stability. Will the Seminole County Public School Board accept any other options for firms to show financial stability to fulfill this requirement?
Answer: Yes, see Tab 7A …. the Respondent may submit either: 1. Preferred Documentation or 2. Substitute Documentation such as financially reviewed Tax Returns, Statement of Cashflow, Profit and Loss Statements, and or Balance Sheets prepared by an external CPA will be acceptable. Audited financial statements are not necessary at this time and will not be cause for disqualification.
2. Question: …. Is it anticipated that audited financial statements will be required at any time during the selection and/or contract negotiation process?
Answer: Yes
3. Question: …. We are preparing our response to the upcoming South Seminole MS RFQ and wanted to confirm whether it would be acceptable to reuse the same reference forms we submitted for the County in last month’s proposal for Sanford MS. We want to ensure we follow all submission requirements, but also avoid repeatedly requesting updated forms from our clients when no information has changed
Answer: Yes, you can reuse the reference forms recently submitted on the Sanford MS Project
4. Question: …. Can you please advise if there will be a site visit for shortlisted firms prior to interviews?
Answer: At this time, site visits will be scheduled after the selection process is completed.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
RFQu #25260017RFQu-JAM Addendum No. 1
5. Question: …. Could the facilities department explain the difference between a “Refresh” and a “Remodel”?
Answer: A “Refresh” would include items such as paint, flooring, casework, ceiling, lighting and doors.
A “Remodel” would include such items as modifying walls, ceiling heights, openings, and/or change of use.
Sincerely, Jason Wysong Jason Wysong, Ed.D.
Coordinator, Purchasing and Distribution Services
Acknowledgment of Addendum No. 1 by Vendor:
This is to acknowledge receipt of this addendum, which will become part of the RFQu document.
This addendum shall be completed by the Vendor and returned along with the proposal. If you should have any questions regarding this addendum, please do not hesitate to contact John Mahramus at mahramjz@scps.k12.fl.us.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
**** END OF ADDENDUM NO. 1 ****
| REQUEST FOR QUALIFICATION (RFQu) – ADDENDUM No. 1 |
| ADDENDUM No. 1 POSTING DATE: PURCHASING CONTACT: John Mahramus, Sr. Procurement Agent |
| Posting Date: Wednesday, December 17, 2025 Email: mahramjz@scps.k12.fl.us |
| RFQu PROPOSAL DUE DATE & TIME: |
| Monday, January 5, 2026, 3:00 P.M. EST |
| NOTE: RFQu PROPOSALS AND/OR QUESTIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED. |
| The School Board of Seminole County Florida |
| PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT |
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