Addendum_No._1_56A0837.pdf

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND

CONTRACTS

1727 30th STREET, MS-65

SACRAMENTO, CA 95816

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/ December 13, 2024

Addendum No. 1 Invitation for Bid (IFB) #56A0837

Gazex® Remote Avalanche Control Equipment Installation Service in Alpine and El Dorado Counties.

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 1 is being issued for the above-referenced IFB. Bids for this work shall be with the full understanding of this Addendum.

The following represents questions submitted for this IFB and the Department’s responses as well as revisions to the above noted Invitation for Bid (IFB):

1. Questions and Answers:

Question 1: Please clarify the requirement for a valid and current certification to provide Gazex Remote Avalanche Control System Installation?

Answer 1: Bidder and/or Subcontractor shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current certification to provide Gazex Remote Avalanche Control System Installation. Certification is provided by the Manufacturer MND Safety.

Question 2: Would including a Subcontractor satisfy the requirement mentioned in question 1?

Answer 2: Please refer to IFB Solicitation, Section B), Item 1.

Question 3: Are we able to use the existing concrete foundations? If so, what tests need to be completed on each foundation to certify the design requirements (i.e., Schmidt hammer test, Windsor probe, and/or concrete coring)?

Answer 3: In most cases, new base plates for mounting the exploders have needed to be fabricated for each site making use of the existing base concrete. Windsor probe testing is completed and if the concrete is in exceptional condition it may continue to be used if the anchors pass a pull test and are also found in good condition.

Question 4: Please confirm that Bid Line Item 21 is an estimate and more/less may be needed?

Answer 4: The quantities in the Estimated Quantity Column of the Bid Proposal, Attachment 1 are all estimated quantities.

Question 5: Are we allowed to use full roadway closures or rolling closures? We recommend these be used at specific times for safety to prevent unintended debris and rockfall events triggered during helicopter use from impacting the traveling public.

Answer 5: Closures and traffic control shall be coordinated with each district’s Traffic Management Control (TMC) dispatch.

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

Question 6: Can section 1C of Exhibit E be changed to read “In the event Contractor fails to keep, in effect at all times, the specified insurance coverage, and doesn’t remedy within five (5) business days, the State may, in addition to any other remedies it may have, terminate this Agreement upon the occurrence of such event, subject to the provisions of this Agreement”?

Answer 6: Caltrans does not change the language in the Solicitation to accommodate Bidder’s requests.

Question 7: Can Exhibit E Section 1H be changed to read “Contractor shall include the actions of independent Subcontractors under Contractor’s insurance or supply evidence of insurance to the state equal to the policies, coverages, and limits required of Contractor?

Answer 7: Caltrans does not change the language in the Solicitation to accommodate Bidder’s requests.

Question 8: For section 2E of Exhibit E, can you substitute the wording “all risks of direct physical loss” with “all perils covered by “Special Form understanding the perils of earthquake and flood are excluded”?

Answer 8: Caltrans does not change the language in the Solicitation to accommodate Bidder’s requests.

Question 9: Can section 2G of Exhibit E be removed as it places different levels of insurance burden on different contractors for the same work.

Answer 9: Caltrans does not change the language in the Solicitation to accommodate Bidder’s requests.

Question 10: The Invitation for Bid, page 1 of 12, item B.1 states “Bidder and/or Subcontractor shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current certification to provide Gazex Remote Avalanche Control System Installation”. Exhibit E, item 3.A, second sentence states “Contractor shall possess a valid and current certification to provide Gazex Remote Avalanche Control system”. Please clarify that the bidding Contractor and/or Subcontractor can meet this requirement.

Answer 10: Attachment 4, Proposed Form of Agreement, Exhibit E, Item 3.A. has been revised:

3 Licenses and Permits

A. Contractor shall be properly licensed in accordance with the laws of the State of California and shall possess a Class A – General Engineering Contractor license issued by the California Contractors State Licensing Board (CSLB). Contractor and/or Subcontractor shall possess a valid and current certification to provide Gazex Remote Avalanche Control system. Contractor and/or Subcontractor shall be properly licensed with the laws of the State of California and shall possess a valid Commercial Rotorcraft license issued by the Federal Aviation Association (FAA) and a Commercial or Airline Transport Pilot Certificate with appropriate rating (Rotorcraft-Helicopter) and a current, valid Class I or Class II FAA Medical Certificate.

Question 11: For section 2D of Exhibit E, can the aircraft insurance requirement be covered by the Helicopter subcontractor’s insurance if they list the contractor and the state as an additional insured?

Answer 11: The Aircraft Liability coverage in this Agreement can be fulfilled by the Helicopter Subcontractor.

All other terms and conditions set forth in the Invitation for Bid shall remain in full force and effect.

If you should have questions regarding this addendum, please contact me Esmeralda Rojo at

(279) 234-2457, or email: Esmeralda.Rojo@dot.ca.gov.

Esmeralda Rojo Contract Analyst