Addendum No_ 2.pdf

ITB – CHILLER REHABILITATION - 030524 Page 1

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ITB – CHILLER REHABILITATION - 030524

ADDENDUM No. 2

OWNER’S BID PROPOSAL FORM

OWNER: City of College Park 3667 Main Street College Park, GA 30337

PROJECT: Chiller Rehabilitation

DATE: February 27, 2024

BID #030524 is hereby revised as instructed throughout attached ADDENDUM No. 2.

This Addendum forms a part of the contract documents and modifies the original bid documents.

The following items shall take precedence over the originally published bid documents for the above-named project and shall become a part of the contract documents.

1. I was reading the solicitation and I wanted to get clarification under "ASSIGNMENT AND SUBCONTRACTING" on page 9. Can we use a subcontractor for this job such as Trane?

a. If awarded, we will allow the primary to use a subcontractor to complete the rehabilitation.

2. What would be the anticipated start date?

a. After awarded by mayor and council, point of contact from GICC will communicate to begin work.

3. Which company has controls in the GICC for the chiller? Trane, JCI, CCI, etc.?

a. Legacy Mechanical Services, Inc

4. In the section “Additional Information” the city request a trane representative completely evaluate the current equipment

a. Does this need to be a current Trane Employee?

i. Preferred, however; if you company has a licensed Trane technician for the evaluation that will be okay.

b. Typically a preliminary inspection by a Trane Representative would be performed by a Trane Technician at a billable cost. How is this to take place before the RFP is awarded?

i. We will allow this to be billed as a reimbursement in the final cost to the awardee.

c. A scope of work was already given, so what is the purpose of the trane representative inspecting beforehand? Are we confirming the scope? Are we seeing if anything additional needs to be added to scope?

ITB – CHILLER REHABILITATION - 030524 Page 2

i. The purpose is to make sure the incoming equipment will meet location needs and to locate any overseen matters that need to be addressed during the removal and installation of the new equipment.

5. In the section “Misc. Charges” there is a request to include the cost of additional refrigerant, at market rate, if needed.

a. Market rate on refrigerant fluctuates with the market and typically is quoted with a 30 day guarantee on price. It may go up after that. Are these acceptable terms in the proposal?

i. Yes, we do realize some refrigerant can be reused, so we are pay the current rate upon billing.

b. A hard number on how much additional refrigerant is needed can’t be known until work commences and the current refrigerant is taken out and weighed.

i. Understood

c. Is it acceptable to state in the Proposal “additional refrigerant will be billed in addition to this proposal at current market rate per pound. Market rate price good for 30 days”

i. Yes

6. Scope of work questions

a. Does the Trane certified technician for startup need to be a current trane employee?

i. Preferred, however; if you company has a licensed Trane technician for the evaluation that will be okay.

b. Given the desire to have an initial inspection and a startup inspection by a trane employee, does the rebuild itself need to be performed by Trane employees to ensure Trane specifications and factory OEM practices?

i. Preferred, however; if you company has a licensed Trane technician for the evaluation that will be okay.