ADDENDUM No 2.pdf

EQUAL OPPORTUNITY EMPLOYER

TDD (800) 828-1120 --- Virginia Relay Center

Department of Energy 3405 Mountain Empire Road

Big Stone Gap, Virginia 24219-0900

(276) 523-8100 FAX (276) 523-8111

www.energy.virginia.gov

May 8, 2024

Addendum No.2 to All Bidders:

Reference – Request for Proposals: RFP = 66028

Commodity: 91054 – Painting, Maintenance and Repair Services (Including Caulking)

Dated: May 8, 2024

For Delivery To: Department of Energy, 3405 Mountain Empire Road, Big Stone Gap, Virginia 24219

Proposals Due: June 3, 2024

Pre-Proposal Conference: May 20, 2024

The above is changed to read:

1. Reference Page 18, 7. CONTRACTOR REGISTRATION: Change to read as follows:

“If a contract for construction, removal, repair or improvement of a building or other real property is for $120,000 or more, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is

$750,000 or more, the bidder/offeror is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the State Board of Contractors a “CLASS A CONTRACTOR.” If such a contract is for $10,000 or more but less than $120,000, or if the total value of such contracts undertaken by bidder/offeror within any 12-month period is $150,000 or more, but less than $750,000 or more, the bidder is required to be licensed as a” CLASS

B CONTRACTOR.” If such a contract is over $1,000 but less than $10,000, or if the contractor does less than

$150,000 in business in a 12-month period, the bidder is required to be licensed as a “CLASS C CONTRACTOR.”

The board shall require a master tradesman license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors. The bidder/offeror shall place on the outside of the envelope containing the bid/proposal and shall place in the bid/proposal over his signature whichever of the following notations is appropriate, inserting his contractor license number.

Licensed Class A Virginia Contractor No. ______________________ Specialty __________

Licensed Class B Virginia Contractor No. ______________________ Specialty __________

Licensed Class C Virginia Contractor No. ______________________ Specialty __________

If the bidder/offeror shall fail to provide this information on his bid/proposal or on the envelope containing the bid/proposal and shall fail to promptly provide said contractor license number to the Commonwealth in writing when requested to do so before or after the opening of bids/proposals, he shall be deemed to be in violation of § http://www.energy.virginia.gov/

54.1-1115 of the Code of Virginia (1950), as amended, and his bid/proposal will not be considered.

If a bidder/offeror shall fail to obtain the required license prior to submission of his bid/proposal, the bid/proposal shall not be considered.”

2. Reference Page 18, 8. CONTRACTOR’S TITLE TO MATERIALS: Change to read as follows:

” No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The contractor warrants that he has clear title to all materials and supplies for which he invoiced for payment.”

3. Reference Page 19, 10. DELIVERY AND STORAGE: Change to read as follows:

“It shall be the responsibility of the contractor to make all arrangements for delivery, unloading, receiving and storing materials in the building during installation. The owner will not assume any responsibility for receiving these shipments. Contractor shall check with the owner and make necessary arrangements for security and storage space in the building during installation.”

4. Reference Page 19, 11. DELIVERY NOTIFICATION: Change to read as follows:

“The Agency shall be notified 48 hours prior to delivery of any items so that personnel may be available to allow access to the building and verify items received. Notification shall be made to:

__Ronnie Estep__ (276) 523-8273”

5. Reference Page 19, 12. EXTRA CHARGES NOT ALLOWED: Change to read as follows:

“The bid price shall be for complete installation ready for the Commonwealth’s use, and shall include all applicable freight and installation charges; extra charges will not be allowed.”

6. Reference Page 19, 13. FINAL INSPECTION: Change to read as follows:

“At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor's expense prior to final acceptance of the work.”

7. Reference Page 20, 17. SAFETY DATA SHEETS: Change to read as follows:

“Safety Data Sheets and descriptive literature shall be provided with the bid/proposal for each chemical and/or compound offered. Failure on the part of the bidder/offeror to submit such data sheets may be cause for declaring the bid/proposal as nonresponsive/eliminated from further consideration.”

8. Reference Page 21, 20. PRODUCT INFORMATION: Change to read as follows:

“The bidder/offeror shall clearly and specifically identify the product being offered and enclose complete and detailed descriptive literature, catalog cuts and specifications with the bid/proposal to enable the

Commonwealth to determine if the product offered meets the requirements of the solicitation. Failure to do so may cause the bid/proposal to be considered nonresponsive.”

9. Reference Page 21, 23. WORK SITE DAMAGES: Change to read as follows:

” Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor's expense.”

All Offeror’s are hereby instructed that a Signed Acknowledgement of Addendum No.2 must be received by Virginia Energy either prior to the Proposal due date & time, (12/7/2023 – 2:00 PM), or must be included with a firm’s proposal submission to Request for Proposal #44255 – Actuarial Study of Virginia Coal Surface Mining Reclamation Fund.

Should an Offeror elect to forward a Signed Acknowledgement of Addendum No.2 prior to the Proposal due date & time, please forward the Signed Acknowledgement of Addendum No.2 to:

Virginia Department of Energy

Machelle Meade, Procurement Officer | VCO

3405 Mountain Empire Road Big Stone Gap, VA 24219

All other items remain the same.

Thank you, Machelle W. Meade, Procurement Officer | VCO

Virginia Department of Energy

3405 Mountain Empire Road Big Stone Gap, Virginia 24219

(276) 523-8211 machelle.meade@energy.virginia.gov

Name of Firm

Signature / Title

Date mailto:machelle.meade@energy.virginia.gov