ADDENDUM NO 2.pdf

DOA 26-5 Addendum No. 2 June 3, 2026

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

PALM BEACH COUNTY DEPARTMENT OF AIRPORTS

PROJECT NAME: Airport Planning Consultant Services

PROJECT NUMBER: DOA 26-5

DESCRIPTION: Request for Proposals (Qualifications Based Selection Process)

ADDENDUM NUMBER 2

Date of Issue: June 3, 2026

This addendum modifies or interprets the proposal documents by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents. Proposers, upon receiving addenda, shall insert same into the Proposal Documents.

It is required that Addendum Number 2 be signed in the Acknowledgement of Receipt below and attached to the Proposal and become part of the Proposal.

Acknowledgement of Receipt of Proposer

ADDENDUM NO. 2

This addendum includes the following:

1. Pre-Proposal PowerPoint, Meeting Minutes, and meeting audio recording from May 27th, 2026.

2. Questions

Question: Will a copy of the slide deck be distributed from the Pre-Proposal meeting?

Response: Yes, it is included in this addendum.

Question: Do you know how many firms are planned to be shortlisted?

Response: Per PPM CW-O-048, DOA must shortlist two (2) more firms than would selected. For this RFP, up to five firms will be shortlisted.

Question: Is this RFP for consulting work only?

Response: Yes.

Question: Does DOA anticipate needing extension staff to be physically present at the airport or is there flexibility for hybrid or fully remote staff?

Response: It depends on the task that is assigned.

Question: Does this scope include any after-hour consulting services?

Response: Potentially, all DOA airports operate a 24-hours per day, seven days per week.

Question: How would DOA like joint ventures to be presented in the RFP?

Response: If the joint venture is a teaming effort, only the Prime consultants should be presented in the RFP. If joint ventures are in a legal business arrangement, they may present the independent parties as one prime consultant.

Question: Whether a firm bidding solely on the Technology category under DOA 26-5 is required to be CCNA-certified prior to proposal submission.

Response: Information regarding the design consultant certification process is contained in Section V.E.

Question: If CCNA certification is required, the specific CCNA category designation the County will accept for technology consulting services under this solicitation (including whether the Department of Airports will sponsor a Category 13 designation).

Response: Information regarding the design consultant certification process is contained in Section V.E.

Question: Whether "applied to" status under RFP Section V.E. — i.e., a complete CCNA application submitted to Engineering & Public Works but not yet adjudicated — is sufficient at the time of proposal submission on June 9, 2026.

Response: Information regarding the design consultant certification process is contained in Section V.E.

Question: What is the anticipated overall contract value for this project?

Response: Annual total value of all contracts issued under this RFP is estimated to be $1,000,000, however, no work is guaranteed.

Question: Attachment H, Sample Contract, Article 11 – We have noted that the insurance requirements are not completely consistent with Section V, Article G of the RFP. Specifically, the requirement here states that we must maintain $5M each occurrence and $10M aggregate, whereas Article G required $5M per claim/aggregate. Can you please clarify that the requirements are as stated in Article G and not the Sample Contract, Article 11.

Response: Please refer to Article 11 of the Sample Contract for insurance requirements.

Question: On Page 4/11 (Page 5 of PDF) Section E – Evaluation Criteria – 2 the RFP states “Demonstrated understanding of the project and County’s goals and objectives.” Could you please provide a reference to the County’s goals and objectives so we can adequately address them in our response?

Response: Please refer to the Vision, Mission, Values, Goals & Strategic Priorities adopted by the Palm Beach County Management Team and the County Administrator outlined on the County’s website: https://discover.pbc.gov/administration/Pages/mission.aspx

Question: Could DOA please clarify whether it wants the Organizational Chart included in the SF 330 and after the Proposal Certification Form, or in just one place?

Response: Submit all required proposal contents as listed under Section VI. D. of the RFP.

Question: Could DOA please clarify what, if any, content is expected to be included in Section H - Additional Information of the SF 330?

Response: Submit all required proposal contents as listed under Section VI. D. of the RFP including all required responses listed under Standard Form 330.

Question: Will tabs/proposal dividers go towards the page count for a section?

Response: No.

Question: Does DOA intend for addenda to count as supplements in this Attachment B?

Response: Yes.

Question: Is 15%, as discussed in the pre-proposal meeting, to be included in this form as well?

Response: Yes.

Question: Does the Volume of Previous Work Awarded include work a subconsultant to one of the DOA's current prime consultants?

Response: Yes.

Question: Can DOA plainly state what is expected on the OSDB Schedules and the DBE Schedule 6A?

Response: Submit OSBD Schedules 1 & 2 with categories listed that may be covered by SBE firms with estimated percentage of work per category.

Question: Will a recording of the May 27th pre-conference meeting be made available?

Response: Upon public records request.

This Addendum includes the following attachments:

1. Pre-Proposal meeting minutes

2. Pre-Proposal PowerPoint PDF

3. Audio recording

END OF ADDENDUM No. 2

Copyright [insert date set by system] by [CH2M HILL Entity] • Company Confidential

Palm Beach County Department of Airports

Planning & Development Division

DOA 26-5 Airport Planning Consultant Services

Pre-Proposal Conference Sign-In

May 27, 2026 at 2:00 pm

Planning & Development Division

Request for Proposals

DOA 26-5

Airport Planning Consultant Services at Palm Beach International Airport, North Palm Beach County

General Aviation Airport, Palm Beach County Park Airport & Palm

Beach County Glades Airport

Agenda

Introductions

Brief Overview of Services Desired

DBE/SBE Participation and Federal Requirements

CCNA Certification Requirements

Contents of Submittal

Selection Process and Submittal Date

Questions

Palm Beach County Department of Airports

The Palm Beach County Department of Airports operates and maintains the following airports:

• Palm Beach International Airport (PBI)

• North Palm Beach County General Aviation Airport (F45)

• Palm Beach County Park Airport (LNA)

• Palm Beach County Glades Airport (PHK)

Policy is established by the Board of County Commissioners

Operates as an enterprise fund, no ad valorem tax support

Operations are funded by user fees to airlines, businesses and passengers

Construction is funded by grants, Passenger Facility Charges, revenue bonds, and airport revenues

Department of Airports

North Palm Beach County

General Aviation Airport (F45)

Palm Beach County

Glades Airport (PHK) Palm Beach County

Park Airport (LNA)

Palm Beach International Airport (PBI)

Location of Airports Within Our System

Key

Palm Beach County

Glades

North Palm Beach

County GA

Palm Beach

International

Park

Scope of Services

The Consultant will provide professional services to DOA for each Consultant Services Agreement (CSA) assigned under the continuing contract. The anticipated work may include, but is not limited to:

Master Planning

Airfield

Terminal

Landside

Environmental

Noise

Land Use

Finance

Technology

Extension-to-Staff

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

AND SMALL BUSINESS ENTERPRISE (SBE)

PROPOSAL REQUIREMENTS

DBE and SBE Participation

DBE Subcontracting: DBE Goal of 0%

SBE Subcontracting: SBE Goal of 15%

Required Forms:

Attachment E - OSBD Schedules

OSBD Schedule 1

OSBD Schedule 2

Attachment F – Required Federal Certifications

F-1 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier

Participation

F-2 Certification Regarding Lobbying

Attachment G - Certifications and DBE Forms

Exhibit 1 – Restrictions on Lobbying Certifications

Exhibit 2 - SAM (System for Award Management)

Exhibit 3 – Federal Tax Liability and Recent Felony Convictions Disclosure

Exhibit 4 – DBE Schedules

Schedule 6(A), Respondent & Subcontractor’s Information

Exhibit 5 – Trade Restrictions Certification

The work assigned under the contract to be awarded under this RFP will be funded with federal, state and/or local funds. A Disadvantaged Business Enterprise participation goal (“DBE Goal”) will be set for each CSA assigned under the Continuing Contract that is eligible for federal or state funding.

By submitting a proposal under this RFP, Consultant certifies, represents, and warrants that it will comply with the

Requirements included in Attachment H - Sample Contract and that it must be familiar with the detailed federal requirements described in this RFP.

Questions

Additional questions regarding the DBE/SBE requirements for this specific proposal should be submitted in writing to the Department in accordance with the Request For Proposal.

Additional general information regarding DBE/SBE certification may be obtained by contacting:

Anthony Gregory, Compliance Manager agregory@pbia.org (561) 471 – 7421

CONSULTANT’S COMPETITIVE NEGOTIATIONS ACT

(CCNA) CERTIFICATION

Consultant’s Competitive Negotiations Act (CCNA) Certification

Firms must be Consultant’s Competitive Negotiations Act (CCNA) certified prior to submission of qualifications, if required by Florida Statute

“Firm” means any individual, firm, partnership, corporation, association or other legal entity permitted by law to practice architecture, landscape architecture, engineering or land surveying and mapping in the State.

For information on CCNA certification contact:

Holly B. Knight, P.E.

Palm Beach County Engineering/Roadway Production Division

Telephone (561) 684 – 4150

CONTENTS FOR SUBMITTAL

Proposal Contents – Section VI (D)

1) Letter of Interest/Program Approach/Executive Summary (5 page maximum).

2) Proposal Certification Form (Attachment B).

3) Organizational Chart and Description of Personnel – Illustrate the program approach covered in Section 1, showing the function and duties of team members, including a brief description of key personnel and their assigned roles, as well as their past experience with similar projects. (5 page maximum).

4) Provide current Standard Form 330 to include those personnel within the prime consultant firm or sub-consultants, who have similar experience.

(Length, as required)

5) Five (5) verifiable references for work of a similar nature completed in the last ten (10) years. This can be accomplished in the Standard Form 330

6) Consultant Responsibility Form (Attachment C)

Proposal Contents – Section VI (D) - Continued

7) Conflict of Interest Disclosure Form for each member of the team

(Attachment D)

8) Completed OSBD Schedule 1 and Schedule 2 (Attachment E)

9) Required Federal Certifications (Attachment F)

10) DBE Schedule 6A (Attachment G)

11) Other information that may be appropriate

SELECTION PROCESS AND SUBMITTAL DATE

Selection Process/Criteria

Each proposal will be evaluated based on the criteria contained in Palm

Beach County PPM CW-O-048 and summarized below:

➢Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the technical requirements of the project, including the following areas of consideration:

Professional qualifications of proposed project team to perform the work

Demonstrated knowledge of design criteria for similar projects

Demonstrated past performance of the firms and project team in completing similar projects

Selection Process/Criteria (continued)

➢ Approach to the project, understanding of the project, and quality of submittal/ presentation, including meeting time/budget requirements, including the following areas of consideration:

Demonstrated understanding of the project and County’s goals and objectives

Demonstrated innovation in project approach

Demonstrated ideas for cost-effectiveness

Quality and clarity of proposal and/or presentation

Demonstrated ability to meet time and budget constraints

➢ Volume of previous work awarded by the County over the past four years

Proposers should utilize information relative to Fiscal Year 2026 (FY26) as the current year. A “Consultant Fees Considered” summary is provided on the County’s

Engineering – Roadway Production website dated February 3, 2026. It is incumbent for the firm to add the value of any additional fees through the fiscal year that may not be reflected in the document.

Engineering and Public Works - Roadway Production Roadway Publications (pbcgov.org) https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of design criteria and past performance of firm and the designated project team to satisfy the requirements of the project.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed project team to perform subject work; Demonstrated knowledge of design criteria for similar projects;

Demonstrated past performance of the firm and project team in completing similar projects.

35 50

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach; Demonstrated ideas for cost-effectiveness; Quality and clarity of presentation/written response to the public announcement; Demonstrated ability to meet schedule requirements.

35 20

3. Volume of previous work awarded or funded by the County over the past 4 years (The firm with the most work receives the lowest score)

10 10

Selection Process/Preliminary Timeline

Following submittals on June 9, 2026 packages will be reviewed by members of the Shortlist Committee

Shortlist Committee will tentatively convene in June 2026 to “shortlist” a minimum of two more firms than the number to be selected.

Shortlisted firms will receive notification that they have been selected for an interview, consisting of a presentation followed by Q & A

The CCNA A/E Selection Committee will tentatively convene in July 2026 to hear presentations/Q&A and to make final ranking/selection

Most qualified firm(s) will be chosen and submitted to Board of County

Commissioners for final approval

Submittal Date

Submittals are due at the Department of Airports on or before:

Tuesday, June 9, 2026

3:00 pm (local time)

Submit one (1) original six (6) bound copies and one (1) electronic copy in

Portable Document Format (PDF) on a flash drive.

Direct all questions and comments, in writing, to:

rfi@pbia.org

Last day for questions/clarifications is Tuesday, June 2, 2026 at 3:00 pm

All information related to this Request, as well as all forms to be included in the submittal, can be found on Palm Beach County’s

Self Service Vendor website at:

https://pbcvssp.pbc.gov/vssprd/Advantage4

NOTE: All amendments and/or addenda to this Request for

Proposals will also be posted on this website. It is incumbent upon the interested individuals or firms to ensure they have all of the current information by visiting this website prior to the submittal date.

Important Information

Questions?