Addendum_No_1_BPM055983.pdf

ADDENDUM NO. 1

EMMA SOLICITATION #: BPM055983

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND

ECI-ANNEX

July 30, 2026

Dear Vendors:

This Addendum is being issued to amend and clarify certain information contained in the above named Invitation for Bids (IFB). All information contained herein is binding on all bidders who respond to this IFB. Specific parts of the IFB have been amended. The following changes/additions are listed below; new language has been underlined and marked in bold (i.e. word) and language deleted has been marked with a strikeout (i.e; word).

This Addendum No. 1 consists of 2 pages and the following attachments:

1. Addendum No. 1, Pre-Bid Conference Meeting Summary

2. Addendum No. 1, Pre-Bid Conference Attendance Sheet

3. Addendum No. 1, Site Visit Attendance Sheet – July 22, 2026

4. Addendum No. 1, Q&A – BPM055983

5. Addendum No. 1, Acknowledgement Form

Note: Please make sure your bid is submitted to the procurement officer under this latest round. Please sign and date the “Acknowledgement of Receipt” below and return via email to Larquana.Bryan@maryland.gov immediately.

Date Issued: July 30, 2026 By: Larquana Bryan Larquana Bryan Procurement Officer Acknowledgement of Receipt of Addendum No. 1 to IFB No. BPM055983

Department of Public Safety and Correctional Services

Office of the Secretary

6776 Reisterstown Road, Baltimore, Maryland 21215 410-585-3346 – TOLL FREE 877-379-8636 • www.dpscs.maryland.gov

STATE OF MARYLAND

WES MOORE

GOVERNOR

ARUNA MILLER

LT. GOVERNOR

CAROLYN J. SCRUGGS

SECRETARY

ANTHONY A. GASKINS

CHIEF OF STAFF

OLUWATOYIN BAKARE

DEPUTY SECRETARY

ADMINISTRATION

DAVID GREENE

DEPUTY SECRETARY

OPERATIONS

RENARD E. BROOKS

ASSISTANT SECRETARY

HEALTH AND TREATMENT

SERVICES

ANGELINA GUARINO

DATA, POLICY AND GRANTS

ELLEN RAPPAPORT

PROGRAMS AND REENTRY

mailto:Larquana.Bryan@maryland.gov http://www.dpscs.maryland.gov/

Company Name: ______________________________________________

Authorized Representative’s Signature

Title

Date

PRE-BID CONFERENCE SUMMARY

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL

SERVICES

OFFICE OF PROCUREMENT SERVICES

SOLICITATION #: BPM055983

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

Date: July 21, 2026 Time: 11:00 AM

Good morning. I am Larquana Bryan with the Maryland Department of Public Safety and Correctional Services (DPSCS), Office of Procurement Services. I would like to welcome you to today’s pre-bid web conference meeting for Contract number BPM055983 for Satellite Television Programming Services for ECI and ECI-Annex. I am the Procurement Officer for the project, and your sole point of contact. Please mute your mic until you need to speak.

With me today are representatives from DPSCS and the Eastern Correctional Institution (ECI) and ECI-Annex. I will allow each presenter to introduce themselves at this time.

[Introduction of Department Personnel]

Matthew Mitchell, Assistant Warden – Programs and Services Norman Bushman, CMO II Electronic Technician

Should you have questions during this Pre-Bid Conference, please announce your name and company before asking your question.

We encourage networking during these meetings; therefore, I will announce each company that submitted an RSVP to this Pre-Bid Conference. When you hear your company’s name please introduce yourself, briefly advise if you plan to bid as a prime or sub, your capabilities, and if your company is a certified MBE/DBE/VSBE.

(Attendee Introductions – See Pre-Bid Conference Attendance Sheet)

No other attendees.

Thank you all for your attendance and we will continue to proceed forward. I will briefly explain the procurement process for this project.

This procurement is being conducted in accordance with COMAR 21.05.02, procurement by Competitive Sealed Bids, known as the IFB process.

The purpose of this Pre-Bid Conference is to clarify any questions or concerns bidders may have with regard to the specifications or scope of work prior to submission of their bid on eMaryland Marketplace Advantage (eMMA). Changes to specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR

21.05.02.07. The Pre-Bid Conference minutes will be published as an amendment and become part of this solicitation on eMMA. Nothing stated at the Pre-Bid Conference may change the Invitation for Bids (IFB) unless a change is made by the DPSCS Procurement Officer by written amendment.

This project has been advertised via eMaryland Marketplace Advantage (eMMA) Bid No.

BPM055983. The IFB document can be downloaded free of charge via eMMA. The web address is: https://emma.maryland.gov.

A 0% overall Minority Business Enterprise (MBE) goal and a 0% overall Veteran-Owned Small Business Enterprise (VSBE) goal has been established for this project.

Please be advised that there is a Small Business Preference (SBP) that applies as follows: 5% Small Business, 7% Veteran-Owned Small Business, 8% Disabled-Veteran-Owned Small Business.

To receive a contract award, a vendor must be registered on eMMA. If you need assistance, you may contact the eMMA Help Desk via email at eMMA.HelpDesk@maryland.gov.

The current bid due date is 2:00 pm on Thursday, August 6, 2026. Mandatory bid submission requirements are: BIDS shall BE SUBMITTED electronically on eMaryland Marketplace Advantage (eMMA).

Please be advised that the following information is very important.

Bids that are faxed, mailed, emailed or hand carried will not be accepted.

The Price Form is an excel sheet that can be downloaded on eMMA and is titled, “Attachment B (Price Form)”. This Price Form shall be uploaded after completion and submitted with your bid documents. The bidder must complete all bid lines. If the bidder fails to enter the Total Bid Price (lump sum amount) in addition to completing and uploading the excel Attachment B (Price Form) in eMMA, the DPSCS Procurement Officer shall deem the bid as non-responsive.

If you decide not to submit a bid, please fill out the No Bid Notice Form located on eMMA and email it to me. Please do not submit this form on eMMA.

A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable bid price or most favorable evaluated bid price for providing the goods and/or services as specified in this IFB.

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland.

Please be advised that bidders shall not submit conditional bids, alternate terms, assumptions, exceptions, or additional contractual language that modifies or conflicts with the terms and conditions of this IFB. Any such conditions, exceptions, or deviations may result in the bid being deemed non-responsive.

Additionally, this procurement is being conducted as an Invitation for Bids (IFB), not a proposal-based procurement. Bidders are not required to submit technical proposals, marketing materials, or supplemental contractual terms. Bidders should submit only the documents, forms, affidavits, and attachments specifically required by the solicitation.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer.

Bidders will have the opportunity to submit additional questions in writing only. These questions are to be submitted to me no later than 1:00 pm on July 28, 2026. You must send to my attention at larquana.bryan@maryland.gov.

Moving forward, I would like to turn the meeting over to Norman Bushman, CMO II Electronic Technician, to discuss the Scope of Work, the Specifications and also the Price Form in further detail.

(Norman Bushman, CMO II Electronic Technician) (Norman Bushman reviewed the SOW)

The Eastern Correctional Institution (ECI) is located at 30420 Revells Neck Road, Westover, Somerset County, Maryland 21890. The Eastern Correctional Institution-Annex (ECI-Annex) is located at 30430 Revells Neck Road, Westover, Somerset County, Maryland 21890. These institutions are medium and minimum-security correctional facilities operating under the Department’s Division of Correction (DOC). The institutions presently house a combined Average Daily Population (ADP) of three thousand two hundred and forty-six (3,246) incarcerated individuals and employ approximately seven hundred and eighty-eight (788) Department of Public Safety and Correctional Services (DPSCS) employees.

The Contractor is responsible for providing the reception of the agreed-upon channel line-up and transmitting this programming from the Communication Room located in the East Gatehouse to the two institutions listed above. The Contractor shall provide, install, and maintain all necessary headend equipment, and/or satellite dish(es) that are connected to the headend equipment at the location indicated above.

The Facility is currently pre-wired with cable drops to approx. 90% of the Incarcerated Population. This includes multiple drops in each cell. Also, included are drops throughout the Institution in recreation areas, office areas and support rooms.

Electronic Waste Recycling

All electronic products removed or replaced under this Contract shall be recycled in accordance with applicable State requirements. “Electronic product” means a product accepted for recycling by a certified e-Stewards recycler or an R2-certified recycler.

The State of Maryland, in accordance with State Finance and Procurement Article § 14-415, requires that electronics recycling contractors be R2 or e-Stewards certified, or otherwise meet nationally recognized and census-based guidelines, standards, and systems for recycling approved by the Department of the Environment in consultation with the Department of General Services.

The Contractor shall provide consistent service delivery throughout the five (5) year Contract term in a cost-effective manner that supports DPSCS operational continuity and long-term infrastructure planning.

Are there any questions?

All vendors shared they had no questions at this time.

Responses to questions, the minutes of this meeting, and roster of attendees will be included in an Addendum. Additional questions may be submitted to the Procurement Officer at Larquana.Bryan@maryland.gov until July 28, 2026 at 1:00 pm.

If joining the meeting late or without an opportunity to introduce your company, please do so now.

No new attendees.

This concludes the Pre-Bid Conference for Contract Number BPM055983 for Satellite Television Programming Services for ECI and ECI-Annex.

Thank you all for your attendance at this Pre-Bid Conference, best of luck with your bid.

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

OFFICE OF PROCUREMENT SERVICES

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

eMMA #: BPM055983

DATE: July 21, 2026 at 11:00 am

[X] PRE-BID CONFERENCE MEETING

COMPANY NAME PRINTED NAME PHONE

NUMBER

FAX NUMBER E-MAIL ADDRESS

DPSCS – Procurement Larquana Bryan larquana.Bryan@maryland.gov

DPSCS – ECI Matthew Mitchell matthewa.mitchell1@maryland.gov

DPSCS – ECI Norman Bushman, norman.bushman@maryland.gov

Buford Satellite Systems LP Anna Fagioli anna@bufordmedia.com

Buford Satellite Systems LP Genelle Roselli genelle@bufordmedia.com

Buford Satellite Systems LP Greg Berthaut greg@bufordmedia.com

Chisholm Communications Group/SATCOM

Dave Chisolm dave@satcomsystems.com

HIB Technical Installation Services, Inc.

Harold Barnes harold.barnes@hibtechis.com

MARYLAND DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

OFFICE OF PROCUREMENT SERVICES

SATELLITE TELEVISION PROGRAMMING SERVICES FOR ECI AND ECI-ANNEX

eMMA #: BPM055983

DA TE: July 22, 2026 at I 0:00 am

[X] SITE VISIT

COMPANY NAME

Chisholm Communications Group/SA TCOM -

Chisholm Communications Group/SA TCOM

PRINTED NAME

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PHONE FAX NUMBER E-MAIL ADDRESS

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Q & A Addendum No. 1 – BPM055983 Satellite Television Programming Services for ECI and ECI-Annex

1. Q. What is the TV count for the Satellite Television Programming Services for ECI and ECI-Annex, Solicitation #: BPM055983 opportunity?

A. Per Attachment B – Price Form, there are approximately 3,000 combined drops for ECI and ECI-Annex.

2. Q. Are the site visits mandatory to submit a bid?

A. Attendance at the site visits is not mandatory in order to submit a bid, and bidders who are unable to attend remain fully eligible to submit a competitive bid. Bidders are asked to advise the Procurement Officer whether or not their firm plans to attend by the RSVP deadline noted in the Key Information Summary Sheet (KISS). Bidders who choose not to attend will not be disadvantaged in the bid evaluation process.

3. Q. Which attachment should bidders use to submit additional channels that will be provided beyond the channel lists on Exhibit 5 & 6?

A. The IFB does not request the submission of additional channels beyond those identified in Exhibit 5 and Exhibit 6. As this is an Invitation for Bids (IFB), award will be made to the lowest responsive and responsible bidder based on price and compliance with the requirements of the solicitation. Additional channels beyond the stated requirements cannot be evaluated and should not be submitted unless specifically requested by the IFB.

4. Q. Which attachment should bidders use to submit written details for the bidder's intended scope of work that exceed the Contractor Requirement: Scope of Work, IFB Section 2?

A. The IFB does not request the submission of additional narrative describing a scope of work that exceeds the requirements of IFB Section 2. As this is an Invitation for Bids (IFB), award will be made to the lowest responsive and responsible bidder based on price and compliance with the requirements of the solicitation. Additional information beyond the stated requirements cannot be evaluated and should not be submitted unless specifically requested by the IFB.

5. Q. What attachment should bidders use to submit Small Business Preference?

A. Bidders should provide their Small Business Enterprise (SBE), Minority Business Enterprise (MBE), or Veteran-Owned Small Business Enterprise (VSBE) certification information on page 1 of Attachment F – Bidder/Offeror Information Sheet.