Addendum No 1 ARFQ DEP26-29 Lick Run 5 Project F.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

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1. To attach vendor questions from pre-bid meeting and answers.

2. To attach pre-bid sign-in sheet.

Addendum #1 Lick Run 5 Project

Permit (NA)

ARFQ DEP2600000029

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on _October 15, 2025, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

QUESTIONS AND ANSWERS - NA

PRE-BID QUESTIONS AND ANSWERS

Q1. Will the Contractors be responsible for the renewal fee for the construction stormwater permit

A1. No. The WVDEP-AML will pay for the construction stormwater permit renewal fee.

Q2. Can the maximum rock size for highwall reclamation be increased to 48 inches.

A2. No. The maximum rock size for fill is 24 inches. Oversize boulders will be hammered to size prior to placement as fill.

Q3. Some of the LOD does not appear to be needed. Is it necessary to clear the entire LOD if no work is being performed.

A3. Yes, the entire LOD is to be cleared in the clearing season between November 15 and March

31. The LOD may be needed for soil borrow and staging even though no work is shown in some of the LOD area on the Plans.

REVISED SPECIFICATIONS - NA

REVISED DRAWINGS - NA

CLARIFICATIONS, NOTES, AND CHANGES

1. The design engineering firm is Civil Tech Engineering, Inc. The construction contract will be administered by Mark Pennington with Civil Tech Engineering Inc. and he will act as the

“Engineer” as defined in and where this term is referenced in the Specifications. Mr.

Pennington will be the point of contact for the Contractor for all correspondence and document submittals. As clarification, where ever the words, State, WVDEP, and/or AML appear in the contract, the term Engineer will be substituted.

2. At the time of receipt of the purchase order, the successful Contractor will be required to prepare all submittals for the project required by the Specifications and Engineer. The

Contractor will provide all submittals for the project to the Engineer at the time of the Pre-

Construction Conference. Notice to proceed will not be provided until all submittals required by the Specifications have been made and approved by the Engineer.

Addendum #1 Lick Run 5 Project

Permit (NA)

ARFQ DEP2600000029

3. The names on the sign detail will be revised and a revised detail will be provided prior to the

Pre-Construction Conference.

4. AMD discharge test results provided by the WVDEP-AML are attached.

5. The AML Checklist discussed at the PBC is attached.

REVISED BID SCHEDULE ( Submitted separately) - NA

PRE-BID SIGN IN SHEETS

1. The sign in sheets are attached.

TABLE 1 – PORTAL DISCHARGE TEST RESULTS*

LICK RUN 5 PORTALS PROJECT

Table 1: Water Quality Data at the Project Site

1. Based on field estimate

2. Denotes naming convention used on Lick Run 5 Project Plans and Specifications

*TEST RESULTS DERIVED FROM LR5 ENVIRONMENTAL ASSESSMENT REPORT

Site Location Flow Estimate (GPM) 1 pH Fe

(mg/L) DI-1 – Portal 1 (P-12) 79°44'52.4"W, 39°26'31.8"N

1-2 3.2 4.0

DI-2 – Portal 2 (P-22) 79°44'46.5"W, 39°26'35.0"N

1-2 3.4 3.8

DI-3 – Portal 3 (P-32) 79°44'45.8"W, 39°26'35.0"N

<1 3.1 6.0

DI-4 – Portal 4 (P-42) 79°44'45.1"W, 39°26'35.1"N

<1 5.8 1.0

PREBID MEETING FOR THE : LICK RUN 5 PROJECT

Requisition # DEP260000029

Everyone please sign the sign-in sheet. Anyone not signed in will not be eligible to bid on this project.

1. Bidding documents are available on the WV Oasis website www.wvoasis.org.

2. All bidders must have a WVOasis Vendor Self Service account in order to submit electronic bids.

Paper bids will not be accepted.

3. Bid Opening Date is October 29, 2025 , at 10:30 am

All bids are to be submitted electronically through WV Oasis.

4. Plans and specifications are available on the WV Oasis website.

5. a) Contractor’s Public Liability Insurance and Comprehensive Vehicle Liability Insurance are required in the amount not less than $2,000,000.00 for bodily injury and property damage for each occurrence and $2,000,000.00 aggregate.

b) All employees of the Contractor or sub-contractors must be covered by West Virginia

Worker’s Compensation Insurance and unemployment compensation.

c) Prior to issuing a Notice to Proceed for Construction activities, the Contractor must submit the required documentation to be named as “Co-Applicant # 1” on the NPDES storm water permit application. A Notice to Proceed will not be issued until the Contractor signs the co-applicant form and submits it to the Office of Abandoned Mine Lands. Once the transfer has been completed, the Contractor shall be responsible for any fees associated with violations or fines assessed against the project.

d) Contractor will have 270 calendar days to complete this project and the $1000 per day liquidated damage clause is in effect.

e) The Contractor must comply with OSHA safety requirements and will be held liable for any infraction.

f) The contractor must pay wage rates based on current federal and state wage requirements established during the time the bids are submitted.

g) The design consultant and contract administrator for the project is

h) __Civil Tech Engineering Inc._____________, represented by Mark Pennington

The Regional Engineer will be Eric Simpson , the Construction Engineer will be

Sheldon Holbert, the Construction Coordinator will be Justin Haymond, out of the Bridgeport AML

Office.

1. The engineers estimate for the project is $ 1,086,556.

2. All former/displaced coal mine industry workers who will be performing work on this project must be counted and that number reported to Civil Tech Engineering Inc. in the form of an email to the inspector.

3. I will answer questions today unofficially and where clarification is deemed necessary it will be addressed by addendum. However, if you want an official response to a question, it must be submitted in writing in accordance with the Requisition as follows:

Technical Questions due 10.22.25 by 4:00 pm.

Submit questions in writing to:

DEPProcurement@wv.gov

All written questions will be addressed by addendum

Addendums must be acknowledged with your bid.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

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