Addendum ITO.Final.docx

ADDENDUM TO 52.212-1

ADDITIONAL INSTRUCTIONS TO OFFERORS

F-16 SLEP FALL PROTECTION WORK STAND DESIGN-BUILD

1.0 GENERAL INSTRUCTIONS

The offeror's submission must include all data and information requested by this Instructions to Offerors (ITO) and must be submitted accordingly. The offer shall be compliant with all requirements as stated in the solicitation and Statement of Work (SOW). Any proprietary elements or exceptions taken to either the SOW or other solicitation requirements shall be clearly identified in the contractor’s offer in accordance with ITO paragraph 5.1. Non-compliance with the instructions provided in this ITO shall result in an unacceptable or unfavorable evaluation.

The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale and supporting documentation to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's submission.

1.1 PERIOD FOR ACCEPTANCE OF OFFERS

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

1.2 OFFEROR POINT OF CONTACT

Provide the name, title, telephone number and email address of the offeror’s point of contact (POC) that has cognizance of the submitted offer.

2.0 GENERAL INFORMATION

2.1 GOVERNMENT POINT OF CONTACT

The Contracting Officer (CO) is the primary POC for this acquisition. Address any questions or concerns to the CO and copy the alternate POC on any correspondence as well.

CO:

Hideo Mera hideo.mera.2@us.af.mil

Alternate POC:

Tanner Nielsen tanner.nielsen@us.af.mil

2.2 ACCESS TO F-16 CAD FILES

In order to facilitate access to the F-16 airframe dimensions specified at ITO 4.2, Part 2, Subfactor 1 for drawing submission, offerors must first have a valid DD 2345 on file. The approved and certified DD 2345 must be provided to both the primary and alternate POCs at the respective emails cited above at ITO 2.1. If you do not currently have a valid DD 2345, the form, which includes instructions, may be requested from the alternate POC at ITO 2.1.

2.3 FUNDING INFORMATION

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2.2 ITO CONFLICTS

If an offeror believes the requirements in these instructions contain an error, omission, ambiguity or are otherwise unsound, the offeror shall immediately notify the CO via email with supporting rationale as well as the remedy the offeror is asking the CO to consider as related to the conflict.

3.0 OFFER ORGANIZATION & SUBMISSION

3.1 ELECTRONIC OFFERS

Due to the potential for large files being submitted as part of contractor offers, this solicitation will be using DoD SAFE (safe.apps.mil) to receive proposal submissions. All interested vendors shall send an email request for a weblink to Tanner Nielsen at tanner.nielsen@us.af.mil no later than 15 December 2022. This request shall include company name, POC, Cage Code and all email addresses the offeror would like to receive the weblink. This weblink will take the vendors to a DoD SAFE drop box after which vendors shall follow the instructions to upload all documents pertaining to your proposal. Once files have been retrieved from DoD SAFE by the Government, you will receive an email confirmation.

All offers shall be submitted to DoD SAFE prior to the closing date and time identified on the solicitation.

3.2 PAGES & FONT

The contractor shall submit the offer with the contents clearly identified and ordered in accordance with the factors and subfactors at ITO 4.0.

All pages shall be numbered. Pages shall be typed using single spacing with a font size no less than 12 point with Times New Roman font style. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and text shall be no smaller than 12 point.

3.2 FORMATS

Offer shall be submitted in Adobe pdf format. Drawings related to the contractor’s design (see ITO 4.2, Subfactor 1) shall be submitted in Adobe pdf format and must be in accordance with ASME Y14.100.

Multiple pdfs may be submitted for ease of electronic submission, however, pdf files must be clearly marked numerically in the file title, e.g. “File_1”, “File_2”, “File_3”, etc., ensuring that the offer may reviewed by the Government in sequential order.

3.3 ACRONYMS

Prior to using any abbreviations and/or acronyms, the offeror shall spell out the entire title at the first occurrence following with the abbreviation and/or acronym in parentheses, e.g. Statement of Work (SOW).

4.0 OFFER CONTENTS

The offer shall include documentation that supports all of the following factors and subfactors:

To assist the evaluation team in assessing the contractor’s ability to meet all the requirements listed in the solicitation, including the SOW, the contractor shall at a minimum provide the following information in their offer:

4.1 PART 1: Past Performance

I. Offeror shall provide the contract number(s) associated with the DoD facility or DoD facilities in which the contractor’s full wrap F-16 fall protection work stand has been procured, fabricated and installed, as well as accepted and deployed in accordance with SOW 3.5.1.1. Contracts submitted shall be within the past ten years as defined in the “Recency” section of the Evaluation Factors for Award, 3.2 Part 1: Past Performance. Viable contact information for the Contracting Officer (CO) associated with the contract(s) shall also be submitted and must include the CO name, phone number and email address.

II. If applicable, offeror may provide the contract number(s) associated with additional fighter airframe fall protection work stands that have been procured by the DoD within the past ten years. Contracts submitted shall be within the past ten years as defined in the “Recency” section of the Evaluation Factors for Award, 3.2 Part 1: Past Performance. Viable contact information for the Contracting Officer (CO) associated with the contract(s) shall also be submitted and must include the CO name, phone number and email address.

III. If applicable, offeror may provide viable contact information for relevant POC(s) of any defense industry firms that have purchased the contractor’s full wrap F-16 fall protection work stands. Purchases submitted shall be within the past ten years as defined in the “Recency” section of the Evaluation Factors for Award, 3.2 Part 1: Past Performance. Information shall identify the defense industry firm, pertinent purchase information, including any contract numbers or relevant purchase identifiers, and include POC name, phone number and email address.

4.2 PART 2: Technical Capabilities

Technical Capabilities Subfactor 1: F-16 Full Wrap Design I. Offeror shall submit drawings of their existing full wrap F-16 fall protection work stands in accordance with SOW 3.5.1.1. Drawings shall be submitted in Adobe pdf format. Drawings shall clearly show the full wrap set of stands around the F-16 airframe.

II. Drawings shall clearly evidence that the full wrap stand design is the complete property of the contractor in accordance with SOW 3.5.1.1. If the drawings do not clearly convey full ownership of the design, contractor shall submit documentation which conclusively evidences design is entirely their intellectual property.

III. Submit a copy of the warranty being provided, including length of coverage included in offer, in accordance with SOW 9.

Technical Capabilities Subfactor 2: Personnel & Infrastructure I. Offeror shall provide evidence substantiating that at least one licensed Professional Engineer (PE) is a direct employee of the contractor’s firm in accordance with SOW 3.5.2.1. Substantiating documents shall include (1) copy of valid PE licensure and (2) any other documentation validating the licensed PE is a direct employee of the contractor’s firm, e.g. paystub, etc.

II. Offeror shall provide evidence substantiating that welding staff are American Welding Society (AWS) certified welders and direct employees of the contractor’s firm in accordance with SOW 3.5.2.2 and 3.5.2.2.1. Substantiating documents shall include (1) copies of valid AWS QC7 certifications and (2) any other documentation validating the certified welders are direct employees of the contractor’s firm, e.g. paystub, etc.

III. Offeror shall provide a narrative detailing contractor’s facilities which demonstrate an ability to execute the entirety of the full wrap F-16 fall protection work stand prototype the at contractor’s facility by contractor’s staff in accordance with SOW 3.5.3.1 and 5.1. The narrative shall include any pertinent information regarding the contractor’s facility such as the square footage, as well as on-site tooling and fabricating capabilities, i.e. describe pertinent in-house capabilities for executing the fabrication, including welding, of the full wrap F-16 fall protection work stand prototype.

Technical Capabilities Subpart 3: Schedule Offeror shall provide a Schedule which demonstrates an executable timeframe for completion of the entire project based on the milestones in Table 1 of SOW 4.6. These milestones include engineering and design, fabrication, delivery, install and training, and submission and acceptance of the Technical Data Package (TDP) that meets or improves upon the delivery schedule in accordance with Section F - Deliveries or Performance and SOW 4.6 Design Milestones, Table 1.

4.3 PART 3: Price Quote

· The offeror shall provide a Firm-Fixed-Price (FFP) offer for the following CLINs:

· CLIN 0001 – Design Labor - FFP

· CLIN 0002 – Prototype – FFP

· CLIN 0003 – Prototype Over and Above – FFP

· CLIN 0004 – Technical Data Package (CDRL A008) – FFP

· CLIN 0005 – Additional CDRLs – NSP

· Travel associated with contractor travel for SLEP Concept, Pre-Final Design and Factory Install & Maintainer Training milestones shall be included in CLIN 0001.

· The offeror shall provide a summary total price for all CLINs identified in the solicitation except for CLIN 0003, Prototype Over and Above, shall remain unpriced, i.e. populate as $0.

5.0 ADDITIONAL CONTENT

5.1 IDENTIFICATION OF PROPRIETARY ELEMENTS & EXCEPTIONS TO SOLICITATION REQUIREMENTS Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors.

Proprietary Elements. Offerors must clearly identify any proprietary elements of their full wrap design which they will not provide unlimited rights to for the TDP at SOW 4.1.3, 4.6.7 and CDRL A008. Each element or component should be separately identified along with the SOW paragraph to which it relates. If a component is proprietary and does not have a corresponding SOW paragraph it shall still be identified. Explain how the element or component interacts with the stand and the impact to overall stand or set performance. Identify the quantities of the proprietary element per stand and per set which would be required for full performance, i.e. how many will be needed for full functionality.

Solicitation Exceptions. Offerors must all clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price and/or specific requirements of the solicitation. This information shall be provided in the format and content of Tables 1 (Proprietary Elements) and 2 (Solicitation Exceptions). If no exceptions are taken, so state.

Table 1 – Proprietary Elements Table 1 - Proprietary Elements

Table 2 – Solicitation Exceptions Table 2 - Solicitation Exceptions