Addendum I.pdf

Addendum Date: June 19, 2026

Addendum Number: I

Solicitation Number: ITB DOL 26 27 08

Solicitation Title: MX1100 Maintenance/Supplies, CD800 Supplies, and Halo Supplies

This Addendum provides the Department’s answers to written questions received by the deadline in the above-referenced solicitation.

EVENT DATE/TIME LOCATION

Release of ITB June 9, 2026 Vendor Information Portal https://vendor.myfloridamarketplace.com/search/bids

Last day for Vendors to Submit Questions

June 16, 2026 By 5:00 PM

Florida Department of Agriculture and Consumer Services

Email: Bids@FDACS.gov

Anticipated Posting of Written Responses to Vendors Questions

June 19, 2026 June 17, 2026

Vendor Information Portal https://vendor.myfloridamarketplace.com/search/bids

Sealed Bids Due July 8, 2026

June 23, 2026 By 5:00 PM

Florida Department of Agriculture and Consumer Services – Mayo Building

407 S. Calhoun Street, SB-8 Tallahassee, Florida 32399-0800

Public Bid Opening

July 9, 2026 At 10:00 AM

June 24, 2026 At 9:30

Teleconference Number: (877) 273-4202 Conference Room Number: 585 608 901

Anticipated Posting of Recommended Award

TBD

Vendor Information Portal https://vendor.myfloridamarketplace.com/search/bids https://vendor.myfloridamarketplace.com/search/bids mailto:Bids@FDACS.gov https://vendor.myfloridamarketplace.com/search/bids https://vendor.myfloridamarketplace.com/search/bids

Addendum I

ITB DOL 26 27 08

Question Number

Question Answer

Maintenance via subcontractor (Item 1). Item 1 requires service personnel with current Entrust DataCard certification, factory training, and the ability to be onsite at 4050 Esplanade Way, Tallahassee within one (1) hour of a problem report. May a vendor satisfy this requirement through a subcontracted, Entrust DataCard-certified service provider, with the prime vendor remaining responsible for performance?

The Department does not currently utilize subcontractors.

Onsite response timing. Is the one-hour onsite capability required at the time of bid submission, or must it be in place by the start of the contract term?

The Contractor must be capable to respond within one hour by the start of the contract term.

Approved equivalents (Items 2–10). Will the Department consider "approved equivalent" products for any consumable items, or must all items be genuine Entrust DataCard / BadgePass products bearing the specified manufacturer part numbers? If equivalents are permitted, what is the process and deadline for approval?

Equivalents are not permitted

OEM authorization. Does the Department require proof of authorized reseller/distributor status from Entrust (and from BadgePass for Items 9–10)? If so, what documentation is acceptable?

Yes - A letter from the vendor would be sufficient.

Question Answer

Equipment inventory for maintenance pricing (Item 1). Please provide the number, model, and site locations of the systems covered under "Yearly Enhanced Support and Maintenance" (MX1100, CD800, and BadgePass Halo units), as this is necessary to price the annual firm-fixed maintenance.

DataCard MX1100 Card Issuance System (#740141) with Vision Verification Module Gen 2 (#740683) and MXD110 Card Delivery System (#740103)

Site location: 4050 Esplanade Way, Ste 190, Tallahassee FL 32399

Composite card artwork and security (Item 2). The specification states artwork will not be provided but the FDACS logo will be.

Please confirm the files the Department will furnish (logo art, microdot text content, State Seal placement), the proofing/approval process, and any security review required for the embedded microdot and overlaminate.

The department will furnish the logo art, microdot text content, State Seal placement, and the hologram image for the top laminate. Proofing process is done via email with the vendor attaching the proof in an email to the department contact and the department contact responding with approval/non-approval via email response. Yes, security review is required for the embedded microdot and overlaminate.

Estimated quantities / prior usage. As the listed quantities are estimates, can the Department provide actual quantities and spend by line item from the prior contract term to support accurate pricing?

FY 25/26

Cards – 451,000 MX1100 Color Ribbons – 127 MX1100 Black Ribbons – 182 MX1100 Custom Laminate – 180 Cleaning Sleeves – 40 Cleaning Rollers – 0 Stickers – 16 Halo Ribbons – 425 CD800 / Halo Custom Laminate - 550

Question Answer

Principal place of business. For purposes of the Section 3.18 Florida-Based Business Preference and the Attachment B requirement that a non-Florida vendor submit an attorney's opinion letter, how does the Department determine a vendor's "principal place of business" — by the entity's state of formation or by the location from which it actually operates?

Section 287.084, F.S., requires each vendor to declare its principal place of business, and non-Florida vendors must submit an attorney’s opinion letter confirming whether their home state provides procurement preferences. The Department determines a vendor’s principal place of business based on the location from which it actually operates, not its state of formation unless that is also its primary operating base.

This Addendum is hereby incorporated into and made a part of the above noted Invitation to Bid. All other terms, conditions, and specifications of this Invitation to Bid will remain the same. All questions regarding this Addendum should be submitted in writing to the Procurement Officer at Bids@FDACS.gov or contact the Procurement Office at (850) 617-7180.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests must be filed with the Department’s Agency Clerk. Filings may be made physically at:

Florida Department of Agriculture and Consumer Services The Holland Building

600 South Calhoun Street Tallahassee, Florida 32399 mailto:Bids@FDACS.gov