Addendum I - Ciena Equipment.pdf
PDF 174 KB Posted
- Solicitation number
- BPM054954
- Issued by
- St. Mary's County, Maryland
About this file
This is Addendum No. 1 to an Invitation to Bid (ITB) issued by St. Mary's County Public Schools (SMCPS) in Maryland for Ciena Equipment for Optical Transport/Route/Switch systems funded through E-rate programs. The addendum, dated January 27, 2026, modifies the original ITB-SMCPS-2026-IT-OTRS and revises the bid due date to February 24, 2026, at 1:00 pm Eastern Local Time. The solicitation requests sealed bids for optical transport equipment, specifically Ciena 3924 Service Delivery Switches and Ciena 5164 Service Aggregation Switches or equivalent hardware, along with necessary accessories, perpetual licensing, support, and software management components. The equipment will serve 28 building locations across SMCPS facilities. The addendum clarifies that this procurement is for equipment furnishing only, with SMCPS providing installation services. Vendors are permitted to submit alternative manufacturer solutions as options on separate bid pricing attachments using company letterhead.
Key clarifications provided in the addendum address vendor responsibilities and insurance requirements. SMCPS will not require vendor installation or labor costs, as the school district will handle these services independently. Regarding cyber security and privacy liability insurance for the hosted Ciena Navigator platform, the vendor/contractor is responsible for obtaining this coverage unless the manufacturer provides evidence of existing insurance and agrees to list SMCPS as an additional insured party under the contract. All equipment specifications, including port quantities and bandwidth/throughput information for the 3924 device, are referenced on Page 25 of the original ITB document. Vendors and manufacturers are required to provide all overhead support associated with the equipment and related services as outlined in the solicitation.
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Text version
St. Mary’s County Public Schools 23160 Moakley Street, Suite 107 Leonardtown, Maryland 20650
ADDENDUM NO. 1
Addendum Date: January 27, 2026
ITB Name/Number: Department of Information Technology – Ciena
Equipment for Optical Transport/Route/Switch (E-rate) eMMA Solicitation No.: BPM054954
ITB Due Date/Time: Bid Date Revised - February 24, 2026 by 1:00 pm Eastern Local Time
This addendum consists of three (3) pages, including this signature acknowledgment sheet and one (1) attachment, for a total of three (3) pages.
Please incorporate the attached information in your proposal response.
This addendum cover page must be signed and returned with your proposal before the closing date and time shown above. Failure to fully execute all ITB documents may be cause for rejection of your proposal.
St. Mary’s County Public Schools (SMCPS) reserves the right to reject any or all offers and to accept the offer that is in the best interest of SMCPS.
Except as modified herein, all other terms and conditions of Invitation to Bid ITB- SMCPS-2026-IT-OTRS shall remain in full force and effect.
Patrick McCall Date Procurement Coordinator
ACKNOWLEDGMENT OF RECEIPT
COMPANY
NAME:__________________________________________________________
AUTHORIZED SIGNATURE: ________________________________________
Date
NAME AND TITLE: ________________________________________________
TELEPHONE NUMBER: (__________)_________________________________
January 27, 2026
ADDENDUM NO. I
Information Technology
Ciena Equipment for Optical Transport/Route/Switch (E-rate)
ITB-SMCPS-2026-IT-OTRS
By order of this Addendum, the following information is added to ITB-SMCPS-
2026-IT-OTRS.
Changes
Questions and Answers
Q1. How many ports does SMCPS need for each device?
A1. Refer to Page 25 of the ITB for a list of the requested equipment and part numbers.
Q2. What is the total Bandwith/Thruput on the 3924?
A2. Refer to Page 25 of the ITB for a list of the requested equipment and part numbers.
Q3. Are we replacing existing equipment?
A3. No, providing new equipment only.
Q4. Is it 50 locations?
A4. No, SMCPS has 28 building locations between school and department facilities.
Q5. Section IV references labor and materials but the pricing page does not reflect them nor entries for installation and labor pricing. Does SMCPS require installation of the materials and if so, will the pricing page be amended?
A5. This ITB is for the furnishing of the requested equipment only. SMCPS will provide installation. SMCPS does request the Vendor/Contractor and Manufacturer to provide all overhead support as requested associated with the equipment and services.
Q6. Can an option manufacturer solution also be submitted along with the one that matches and if so, how would the pricing page be used?
A6. Yes, the Vendor/Contractor can provide alternative manufacturer pricing as an option. The Vendor can provide this pricing on a separate bid pricing attachment on their company letterhead.
Q7. CYBER (NETWORK SECURITY and PRIVACY LIABILITY) INSURANCE, SMCPS is asking for hosted Ciena Navigator as part of this bid. This will be hosted by Ciena. Would the responder be liable for Cyber Security Insurance for this or would Ciena as the manufacturer?
A7. The Vendor/Contractor would be responsible for this insurance coverage for this contract, unless the Manufacturer can provide evidence of this insurance and would be willing to list SMCPS as additionally insured under this contract.
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