Addendum_Form.docx

This is an Addendum Form issued by the City of Phoenix Finance Central Procurement Department related to RFP GGS-26-0079 for Print and Mail Election Materials services. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. and includes a section for vendor inquiries and the city's responses, with numbered question-and-answer entries to be populated. The underlying solicitation seeks a single contractor (with subcontractors permitted) to provide printing, addressing, and mailing services for election pamphlets and booklets across eight Phoenix city council districts, with production capacity ranging from 1 to 750,000 pamphlets based on election requirements. The contract term runs from April 1, 2026, through March 31, 2031, with four potential one-year renewal options. Critical procedural dates include a pre-offer conference on November 13, 2025, sample viewing on November 20, 2025, written inquiries due by November 26, 2025, and final proposal submissions due December 10, 2025, at 2:00 p.m.

Contractor qualifications require a minimum of seven years in business, comprehensive insurance coverage, ability to perform background screenings, and strict maintenance of voter information confidentiality. The City of Phoenix mandates significant Disadvantaged Business Enterprise (DBE) and small business participation requirements in accordance with United States Department of Transportation regulations. Contractors must submit an initial DBE/Small Business Participation Plan within 30 calendar days of contract award and provide monthly documentation of DBE engagement through phoenix.diversitycompliance.com. Federal compliance certifications required include tax liability verification, debarment and suspension requirements, and Buy America compliance with thresholds varying by contract value. While specific contract value is not stated in the available documents, the multi-year term and substantial production capacity indicate a significant procurement opportunity. Contractors must acknowledge receipt and acceptance of all addendums through the City's Procurement Portal.