Addendum_Form.docx

This addendum document pertains to the City of Phoenix Finance Central Procurement Department's RFP GGS-26-0079 for Print and Mail Election Materials services. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. and provides a structured format for documenting vendor inquiries, city responses, and solicitation changes. The document includes designated sections for questions and answers submitted by potential respondents and for recording amendments to the original solicitation specifications and instructions. The solicitation seeks a single contractor to execute printing, addressing, and mailing services for election pamphlets and booklets across eight Phoenix city council districts, with production capacity ranging from 1 to 750,000 units depending on election needs. The contract term spans five years from April 1, 2026, to March 31, 2031, with options for four additional one-year renewal periods. Critical procurement milestones include a pre-offer conference on November 13, 2025, sample viewing on November 20, 2025, written inquiries due by November 26, 2025, and final proposal submissions due December 10, 2025, at 2:00 p.m.

Contractor qualifications must include a minimum of seven years in business, comprehensive insurance coverage, ability to perform background screenings, and strict maintenance of voter information confidentiality. The City of Phoenix requires significant participation from Disadvantaged Business Enterprise (DBE) and small business subcontractors, mandated by the United States Department of Transportation, with contractors required to submit an initial DBE/Small Business Participation Plan within 30 calendar days of award and provide monthly documentation of DBE engagement through phoenix.diversitycompliance.com. Evaluation criteria encompass qualifications, experience, approach methodology, operational capacity, and pricing structure. Contractors must comply with federal certifications including tax liability verification, debarment and suspension requirements, and Buy America compliance. The specific contract value is not explicitly stated in the solicitation materials; however, the multi-year term and potential production volume of up to 750,000 election materials indicates a substantial procurement opportunity. All cost proposals, qualification documentation, and required certifications must be submitted through the City's Procurement Portal.