Addendum_Form.docx

This is an addendum form for a City of Phoenix procurement solicitation (IFB-26-0107) regarding parts, installation, and service for direct current batteries and power plants for the Regional Wireless Cooperative (RWC). The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. The solicitation seeks a five-year contract commencing on or about February 1, 2026, for delivery, installation, testing, and maintenance of direct current batteries, power plants, chargers, and associated equipment at radio site locations. A non-mandatory pre-offer conference is scheduled for November 20, 2025, at 2:00 p.m., with written inquiries due by December 1, 2025, and final offer responses due December 8, 2025, at 2:00 p.m. The contract will commence upon City Council award and execution by the City Clerk's department, terminating upon the earliest occurrence of contract term expiration, including any extensions, or termination per agreement provisions.

The solicitation requires pricing for standard, after-hours, and emergency labor rates, along with catalog discounts for parts from manufacturers including Narada, Vertiv, Duracom, Exponential, CSB Batteries, and Talley. Prices will be firm and fixed for the initial contract year, with potential annual increases subject to 60 days' written notice and supporting documentation. The procurement includes mandatory Disadvantaged Business Enterprise (DBE) and Small Business Participation provisions, requiring contractors to demonstrate good faith efforts in engaging DBE and small business firms, including outreach letters and monthly documentation in the City's Certification and Compliance System. The City reserves the right to purchase from alternative sources in emergencies and adjust quantities as needed. No specific budget range is provided; however, the comprehensive nature of the contract and existing inventory of equipment from multiple manufacturers suggests significant investment in maintaining critical power infrastructure.