Addendum_Form.docx

This document is an Addendum Form for a solicitation by the City of Phoenix, specifically for the Parks and Recreation Department's Performance Entertainment Coordination Services Request for Qualifications (RFQu-24-0427). The addendum extends the offer due date to October 18, 2022 at 2:00 p.m., with the purpose of establishing a Qualified Vendors List (QVL) for comprehensive event entertainment coordination services. Vendors must have conducted at least five events within the past three years, possess two years of operational experience, and ensure management personnel have two years of relevant event coordination experience.

The solicitation emphasizes Disadvantaged Business Enterprise (DBE) and Small Business participation, requiring contractors to submit annual participation plans and make good faith efforts to engage DBE-certified suppliers. Contractors must maintain commercial general liability coverage with $2,000,000 aggregate and $1,000,000 per occurrence limits, along with automobile liability and workers' compensation coverage. The five-year contract, expected to commence around January 1, 2026, allows for multiple contract awards and requires vendors to use the City's Certification and Compliance System for tracking and reporting DBE and small business participation. Vendors will be responsible for providing detailed quotes for each event, including scope of work, deposit requirements, schedule, and compensation, while complying with Arizona state licensing requirements and completing mandatory forms.