Addendum_Form.docx

The document is an Addendum Form from the City of Phoenix Finance Central Procurement Department for RFP GGS-26-0079, specifically for Print and Mail Election Materials. The solicitation seeks a single contractor (with permitted subcontractors) to provide comprehensive printing, addressing, and mailing services for election pamphlets and booklets across Phoenix's eight city council districts. The contract is set to span from April 1, 2026, to March 31, 2031, with potential extensions for four additional one-year periods. Critical dates include a pre-offer conference on November 13, 2025, sample viewing on November 20, 2025, written inquiries due by November 26, 2025, and final proposal submissions due December 10, 2025, at 2:00 pm. The contractor must be capable of producing and distributing between 1 and 750,000 pamphlets based on specific election requirements.

The procurement emphasizes significant Disadvantaged Business Enterprise (DBE) and small business participation requirements mandated by the United States Department of Transportation. Contractors must submit an initial DBE/Small Business Participation Plan within 30 calendar days of contract award and commit to monthly documentation of DBE engagement. Key contractor qualifications include a minimum of seven years in business, comprehensive insurance coverage, ability to perform background screenings, and strict maintenance of voter information confidentiality. While the specific contract value is not explicitly stated, the multi-year nature and potential for large-scale printing suggest a substantial opportunity. Contractors must also comply with federal certifications including tax liability verification, debarment and suspension requirements, and Buy America compliance, with different thresholds applying based on contract value.