Addendum 52.212-1 - ITO.pdf

DEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

377 MSG/CONTRACTING DIVISION – KIRTLAND AFB, NEW MEXICO

INSTRUCTIONS TO OFFERORS:

RFO 52.212-1 Instructions to Offerors - Commercial Products and Services (Deviation Date) Addendum

a) The contract provision pertinent to this section is RFO 52.212-1, which has been incorporated by reference.

b) Please submit all question on this effort no later than 1400 Mountain Daylight Time, 10 September 2026 via email to BOTH the Contracting Officer, Ms. Monique McLaughlin, monique.mclaughlin.2@us.af.mil and the Contract Specialist, Julianne Indelicato, julianne.indelicato.1@us.af.mil.

c) Submission of Quotes. Offers shall be submitted no later than 1400 Mountain Daylight Time, 21 September 2026 via email to BOTH the Contracting Officer, Ms. Monique McLaughlin, monique.mclaughlin.2@us.af.mil and the Contract Specialist, Julianne Indelicato, julianne.indelicato.1@us.af.mil. All quotes submitted after the deadline will be considered untimely and ineligible for award.

d) PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITHIN YOUR

QUOTE:

1. Contractor Name:

2. SAM UEI:

3. CAGE Code:

4. Payment Terms (NET 30) or Discount:

5. Point of Contact Name and Phone Number:

6. Email address:

7. Date Offer Expires:

e) Quotes shall be submitted via email to the Contract Specialist and Contracting Officer identified in Section (b), Submission of Offers. Electronic documents shall be submitted in .pdf, .doc, or .xls and less than 30MB. Each Factor shall be submitted in a separate document from other factors. i.e. Factor 1 shall only contain technical information and Factor 2 only past performance and will not be included in Factors 1 or 3.

Communication containing documents in any other format may be blocked or stripped by the Government’s server and may not be received by this office. Files in .zip format may not be received by this office.

f) To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. The quote shall be clear, concise and include sufficient detail for mailto:monique.mclaughlin.2@us.af.mil mailto:julianne.indelicato.1@us.af.mil mailto:monique.mclaughlin.2@us.af.mil mailto:julianne.indelicato.1@us.af.mil effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation and the corresponding Performance Work Statement (PWS). The quotes shall not contain any extraneous information such as advertisements, or marketing information. Offerors must clearly identify any exception(s) taken to the solicitation terms and conditions and provide complete accompanying rationale. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.

g) Factors.

a. Factor 1: Technical Approach - The offeror shall submit a technical plan demonstrating an understanding of the technical requirement, providing the full range of grounds maintenance, landscaping, and exterior upkeep services while meeting all applicable safety and environmental standards presented in the Performance Work Statement (PWS). The technical plan shall not exceed 10 pages. The following subfactors shall be highlighted in the technical plan:

i. Subfactor 1: Service Plan - The offeror shall submit a detailed Service Plan that demonstrates its ability to provide grounds maintenance services during all specified operational hours within each season. The plan must describe the offeror's approach to providing qualified personnel and performance in the local Kirtland AFB area. It must specifically address how the offeror will maintain grounds maintenance during normal operating hours (0730 - 1630, Monday through Friday) while accommodating potential schedule changes in accordance with PWS Paragraph 4.9.

ii. Subfactor 2: Hazardous Material Management Plan - The technical plan shall detail how the vendor plans to track and manage employee use, storage, and management of hazardous materials. This must include the offeror's process for verifying and maintaining all necessary permits, licenses, and certifications required by federal, state, and local laws. It must specifically address how the offeror will ensure pesticide applications are made by a State certified applicator and how records of these qualifications will be maintained and made available to the Government for review.

iii. Subfactor 3: The technical plan shall detail the offeror’s management approach. The plan must describe the roles and authority of the on-site supervisor and the processes for daily operations and service scheduling. It must also include a Quality Control Plan (QCP) detailing the contractor's internal surveillance methods for ensuring daily facility upkeep meets PWS standards, and the procedures to identify, prevent, and ensure non-performance of services does not occur. The plan must outline the protocol for immediately reporting any property damage or safety incidents to the Contracting Officer's Representative (COR).

b. Factor 2: Past Performance - The vendor shall submit evidence of its past performance on similar requirements. Past performance evidence must include at least two references for similar work performed within the last three years.

References must include the contract number, description of the services provided, period of performance, total contract value, and the name, phone number, and email address of a point of contact for the referenced contract.

c. Factor 3: Price - Offerors shall insert the unit price and total price of each CLIN in the Pricing Schedule. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal must be submitted for a base period plus four (4) 1-year option periods and a 6-month extension.

(End of Provision)