ADDENDUM 5 ARFQ DEP25-34.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2500000034

Addendum Number: _5___

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[x] Modify bid opening date and time

[] Modify specification of product or service being sought

[x] Attachment of vendor questions and responses

[] Attachment of pre-bid sign-in sheet

[] Correction of error

[] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

1. Questions & answers

2. Change bid close from 1/2/25 to 1/9/25

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #5-Questions During and After the Pre-Bid Conference for

C.C. Conley & Sons, Inc. # S-3046-91

ARFQ DEP2500000034

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted onsite on December 12, 2024, Questions provided to WVDEP Procurement, Project

Clarifications and Notes Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

Questions that were identified at the Pre-Bid Conference (PBC):

Q1. What is the estimated cost of the project?

A1. $514,215

Q2. Is windrowing allowed for trees removed during construction?

A2. Windrowing is not permitted. Wood debris must be burned to ash or can now be chipped.

However, if the wood debris is chipped, then the wood chips must be spread and not remain in piles.

Q3. Are there any issues with the quality of the water to be dewatered from the sediment control structures?

A3. No, raw water is compliant with NPDES standards.

Q4. Are there specified locations for discharged water from the sediment control structures to be directed to during dewatering?

A4. Water discharged from dewatering the sediment control structures shall be directed to locations that have natural drainage features such as a hollow. The discharge locations shall be approved by the WV DEP representative on site.

Q5. Are there any water quality standard limits on the water to be dewatered from the sediment control structures?

A5. Yes, however the raw water samples are in compliance with NPDES standards.

Q6. What is the intent of incidental stone?

ARFQ DEP2500000034

A6. Incidental stone shall be used for road maintenance as detailed in Technical Specification 5-

2 Road Maintenance.

Q7. Are there any existing as-built drawings for the sediment ditches and ponds?

A7. The Office of Special Reclamation does not have existing as-built drawings for the sediment ditches and ponds.

Q8. Are the utility lines live?

A8. It is believed that the utility line in question near the Roadside Conveyance Ditch is not active. However, it is the contractor’s responsibility to locate and identify overhead utilities and verify that the line in question is not energized prior to commencement of work. Refer to

Technical Specification 5-5 Utilities.

Q9. If they are not live, do they have to be repaired if damaged?

A9. Please refer to Technical Specification 5-5 Utilities.

Q10. How many locations of breaching is required for each sediment cell to be breached only?

A10. The number of breaching locations for each sediment cell will be determined on a structure-by-structure basis. The locations shall be coordinated with the WV DEP representative on site.

Q11. What size are the breach openings?

A11. The breach openings shall have a minimum bottom width of eight feet with side slopes no steeper than two to one.

Q12. Can wood debris be chipped?

A12. At the PBC it was stated that all wood debris must be burned to ash. However, consideration was given after the meeting was conducted and it was determined that chipping may be used as another method for disposing of wood debris. Any wood chips generated must be spread on the site and not left in piles.

Q13. Are construction as-built drawings required?

ARFQ DEP2500000034

A13. Yes

Q14. Are there existing survey control points?

A14. No the contractor will be responsible for establishing survey control points.

Q15. Is the contractor responsible for any damage to the section of access road that is asphalt?

A15. Any section of asphalt on the access road between the gate and the active project which may become damaged will need to be repaired properly as approved by the WV DEP. The repairs shall be made at no expense to the WV DEP.

The following questions submitted to WVDEP Procurement after the Pre-Bid Conference:

Q1. In reference to Addendum number three, are we limited to bidding $5,000.00 on bid item 17 and $10,000.00 on bid item 18?

A1. No there is no limit.

Q2. What is the project estimate?

A2. $514,215

Q3. How is the red sludge at the entrance of sediment ditch 2 to be disposed of?

A3. The sludge material shall be blended with soil used to regrade the ditch and revegetated.

Q4. How is the red sludge near the entrance of Bench Pond to be disposed of?

A4. The sludge material shall be blended with soil used to regrade the pond and revegetated.

Q5. What are the liabilities if any attached to existing Powerline structures that may impede construction of the Roadside Conveyance Ditch?

A5. It is believed that the utility line in question near the Roadside Conveyance Ditch is not active. However, it is the contractor’s responsibility to locate and identify overhead utilities and

ARFQ DEP2500000034

verify that the line in question is not energized prior to commencement of work. Refer to

Technical Specification 5-5 Utilities.

Q6. On Sheet 16 on the Silt Fence detail the fence posts specify both 36" and 48", Which is correct?

A6.48”

Q7. Just to confirm no permits are required for this project - No NPDES permitting required?

A7. The only anticipated permit is a permit to burn wood debris. The WV DEP presently has an NPDES permit for this site.

Q8. Can you provide the "as built" certifications for the structures for this project?

A8. The Office of Special Reclamation does not have existing as-built drawings for the sediment ditches and ponds.

Q9. Just to confirm no geotechnical testing is required on this project. Are there any compaction testing required?

A9. No nuclear density testing or proof rolling will be required for this project.

Additional Note:

The new bid opening date is January 9, 2025.